Switching from other Payroll Programs

With an increasing number of customers who are already using an Ag accounting system (such as Frontier, Doane, AgData and Famous) needing to switch to Datatech software, we’ve developed a set of tools that makes it easier to switch over from some of these programs by transferring your data from your old program to The Labor Contractor’s Office.

This option gives you some flexibility; some people like to have a fresh start and take advantage of the change in software to redesign their chart of accounts, cost centers, etc.  But if you’d like to avoid a lot of setup work, transferring your data directly over to The Labor Contractor’s Office will save you time.

Also, the import options make it a snap to change accounting systems even in the middle of your fiscal or calendar year.  You can take your data with you to a new program without having to do all of the setup work and catching up that would normally be necessary.

The following table shows which data files may be imported from other Ag accounting software systems:

FileFrontier DOSFrontier
BizBooks
AgData Blue SkiesDoane
DOS
Famous 5.8
(DOS/Unix)
Famous 6.x
(Windows)
Employeesxxxxxx
Payroll Check Historyxxxxxx
Vendorsxxxxxx
Cost Centers/Fieldsxxxxx
Operations/Phases/Activitiesxxxxx
Groups/Categoriesxx
Chart of Accountsxxxxxx
Beginning G/L Balancesxxxxx
General Ledger Transactionsxxxxxx
Cost Accounting Transactionsxxxxx
Equipmentxxx
Growersxx
Customersxxx
Customer Ship To Locationsx
Customer Balances (Open Invoices)xx
Vendor Balances (Open Invoices)xx
General Ledger Report Definitionsx
Fixed Assetsx

After your information is imported, reports are printed from your old software and compared to reports printed from The Labor Contractor’s Office.  This will verify that the payroll totals and general ledger account balances have been imported into The Labor Contractor’s Office match your old system.

Switching from QuickBooks

If you are using QuickBooks Pro and QuickBooks Online, we can import customers, vendors, items and employees from QuickBooks IIF or XML files.

Operating System Support

The Labor Contractor’s Office is supported on the following operating systems:

  • Windows XP Professional SP 3 (no longer recommended due to end of support)
  • Windows 7/8/10 Home (for single computer installations only)
  • Vista Business
  • Windows 7 Professional or Ultimate
  • Windows 8/8.1 Professional
  • Windows 10 Professional
  • Windows Server 2003/2008/2012 (Running Datatech Accounting Software remotely via Remote Desktop Connection is supported.)

64-bit operating systems are supported.  On 64-bit operating systems, you must install the 32-bit version of Microsoft Office so that Word, Excel and Outlook to interface with the Datatech Accounting Software, which is also 32-bit.

Workstations

Recommended specifications:

  • Windows 7/8/10 Professional
  • 2 Gb RAM
  • Dual Core Intel i3/i5/i7 Processor
  • 100Mb available hard disk space for initial install
  • Main display resolution:  1024×768 minimum (higher resolution recommended)
  • High speed Internet access (cable/DSL/wireless/etc)
  • Removable media for backups (USB flash drive, portable USB hard drive, etc.) and/or off-site remote backup
  • Battery backup

Most recent computer models will exceed these recommendations for processor, RAM and hard disk space.

“Home” editions of Windows may be used for single computer installations, but are not supported for network installations because they do not include support for joining a domain.

Servers

For multi-user installations, Microsoft SQL Server is used the back end database.  In many cases, the Express edition of SQL Server may be used.  The Standard or Web editions may be used in cases where the customer is likely to exceed the limits of the Express edition.

Datatech Accounting Software uses the SQL Server 2012 version.  (Support for SQL Server 2008R2 is also available if you already have this version installed.)

Many of the system specifications for servers running SQL Server assume a large number of users, typically more than the most of our customers typically have.  We have developed the following server configurations based on our customers’ experience:

Up to 5 Users:

  • Windows 7 Professional 64 bit
  • Intel Core i5/i7
  • 180Gb SSD
  • 8Gb 1333Mhz Dual Channel RAM
  • Battery backup (UPS)
  • External backup media/remote backup

5 to 30 Users

  • Windows Server 2008 R2 or  2012
  • Intel Xeon 3.1 Ghz
  • 2 240Gb SSD configured RAID1
  • 8Gb 1600Mhz Dual Channel RAM
  • Redundant power supply
  • Battery backup (UPS)
  • External backup media/remote backup

For more than 30 users, contact Datatech to discuss system requirements for your installation.

As a part of our installation service, Datatech will handle the installation, configuration and setup of the SQL Server instance(s) required by our software.  This requires that we have remote access to the server via RDP, TeamViewer or UltraVNC and a user account set up with administrator privileges.

Network

Gigabit network cabling is required for best performance.  Wireless network connections are not supported; loss of connection will result in data loss.

VPN connections over the Internet are not recommended for running our software.  Most (if not all) high speed Internet connections are too slow for effective use of the Datatech Accounting Software.  Use Remote Desktop to connect to a server from a remote location to run the Datatech Accounting Software.

Printers

All printers supported by the Windows operating system will work with The Labor Contractor’s Office.  We recommend that you have a laser printer for printing reports, invoices and checks.  If you have a laser printer with multiple bins or paper trays, you can load it with plain paper and checks at the same time and the software will automatically use the correct bin.

Support for printing checks on dot matrix printers is limited.  Additional time and expense may be required in some situations to get dot matrix printers configured and working with the Datatech Accounting Software.  We strongly recommend replacing continuous check forms with full page checks that can be printed on laser printers.  Laser printers can print large check batches much faster than dot matrix printers can, are much quieter, and have fewer operational problems (i.e. check jams).  Our software also support many more customization options for laser checks than for dot matrix checks, including features that change the layout of the check stub information and automatically print signatures on checks.  The time and trouble you will save switching from continuous to page fed checks will more than make up for the cost of throwing away your old checks.

Check Ordering Information

Several different check layouts are pre-programmed into The Labor Contractor’s Office.  If you currently have page fed checks that do not match one of our pre-programmed formats, a custom format can be easily set up to work with your existing checks.

If you already have computer checks and would like us to verify that they will work with our software, void a check and mail it to us for us to compare with our supported formats.  If you need to order new checks, we can provide you with samples of the standard check format used by our program.  (The sample check is provided by Advance Forms Management in Fresno.  They have worked with many of our customers, providing checks, W-2’s, invoices, and other forms, and are familiar with the standard Datatech check formats.)

Checks may of course be ordered from any forms supplier.  Here are some of the part numbers from two national forms companies that are pre-programmed in The Labor Contractor’s Office:

SupplierCheck TypeForm #
NebsOne part laser multipurpose check (8 1/2″ x 11″)DLT111
NebsOne part laser multipurpose check (8 1/2″ x 11″, Quicken/Quickbooks standard)DLT103 or DLT104
NebsOne part laser multipurpose check (8 1/2″ x 11″, Peachtree compatible, middle check)DLT108
SafeguardOne part laser multipurpose check (8 1/2″x11″) top check, two stubsSF16001
SafeguardOne part laser multipurpose check (8 1/2″ x 11″) top and bottom stubs, middle checkSF4001

When ordering checks for laser or ink jet printers, the forms company should check to see what kind of printer you have.  Different models feed paper differently, and depending on how your printer works, you may need to get the checks in reverse order (highest check # on top) or in regular order (lowest check # on top).  Make sure you have the make and model of the printer ready when you call the forms company.

We also have a detailed specification for the check formats that are built-in to our software.

Other Forms

W-2’s are printed on pre-printed forms, including the standard 2 per page as well as “3-Up” and “4-Up” (four corner) formats.

Customer invoices are generally printed on blank paper.  If you need to print customer invoices on a form, contact Datatech for information about customizing the software to use your form.