Cost Accounting

All of the cost accounting features from The Farmer’s Office can be added to The Shipper’s Office for combined growing/shipping operations.  If you grow and ship your own product, the cost accounting module can help you keep track of expenses for your growing operations.   It also integrates with the grower accounting system, enabling you to track income by cost center and credit sales back to the fields that the product was harvested from.

The Cost Accounting system features include:

  • Cost accounting reports automatically print income and expenses grouped by your crop year, instead of calendar or fiscal year.
  • Cost accounting reports provide you with both per acre and per yield analysis of income, expenses and profitability.
  • Crop Reports may be printed at any point for any crop year.  Information never needs to be “archived” or “purged”.  This make is easy to be able to print historical or comparison reports.
  • You don’t need to set up a new set of data files for each year, or set up new cost centers for a new crop year.
  • Job/Activity/Phase/Operation codes allow you to create expense categories for crop reporting purposes.  These expense categories can be further organized into groups and categories.
  • Acreage split feature on vendor check, invoice and deposit entry windows easily divides expenses between cost centers based on acreage.
  • “Memo” crop costs allow you to record expenses for crop reports without having to affect general ledger account balances.
  • The system can track a different commodity for each crop year, useful for fields where you rotate crops.
  • Crop Notes program allows you to maintain an electronic notebook by field, for notes on soil conditions, planting dates, temperatures, chemicals applied, etc.


  • Overhead Cost Centers allow you to group field cost centers together. Expenses applied to an overhead cost center will be automatically allocated to the individual field cost centers that are assigned to the overhead when cost accounting reports are run.
  • You can define up to four different types of overhead cost centers.  Multiple levels of overhead allocation are supported (e.g. a cost center for All Oranges can allocate to Valencia and Navel cost centers, which in turn allocate expenses to cost centers for each orchard with that variety).
  • Overhead allocations can also be done using a report that posts transactions to zero out expenses on one cost centers and transfer them to a set of cost centers according to the percentages you set.
  • General/Administrative Overhead calculation will distribute a portion of non crop related expenses on crop reports.


  • Crop Comparison Report can be printed to compare income and expenses for two different crop years or to compare your actual income/expenses to budget amounts.
  • Consolidated Reports allow you to combine multiple cost centers on one report. This allows you to get reports that group all fields of the same variety or that are on the same ranch.
  • Set up a list of cost centers using the Consolidated Report Definitions ahead of time and then simply select the report that you want to run.  Additional options allow you to select a range of cost centers, all cost centers for a particular commodity, or an ad hoc report where you can select any combination of cost centers.
  • Expense Report prints totals for all crops for an individual expense category, allowing you to see how each expense is distributed between cost centers.
  • Monthly Crop Report gives you a quick overview of income and expense activity for each of your cost centers.
  • Cost accounting data can be exported to Excel for further analysis and reporting (for instance, using PivotTables or PivotCharts).