Inventory

Produce operations are similar, but not all completely the same.  Depending on the commodities you handle, inventory needs vary.  So The Shipper’s Office is all about giving you choices when it comes to the products you track in your inventory.

Many companies will find the basic “flat-file” approach to product codes works best for them.  With this method, you set up a 10 digit product code ID for each item that you sell.  This approach is simple, effective, and makes for fast data entry.

For some companies, that isn’t the best approach.  With tree fruit for instance, you may have a potentially large number of product codes, depending on your mix of pack styles, sizes, varieties and grades.  Instead of setting up possibly hundreds of different product codes for every imaginable combination, the product code defines the commodity and separate entries are used for pack, size, variety and grade.

Large Number of product codes
For these situations, the product code setup screen looks like this:

Inventory Receives
Inventory Receives and in transit loads are entered on this screen:

When setting up your products, you list each pack style that is used for each commodity, and the sizes that apply to each pack style.  A handy Wizard even helps you get this information set up.  In addition, you can list the varieties and grades that apply to each commodity.

In addition to flexibility in how you define your products, separate balances are tracked by grower/shipper and by lot.

Inventory Features Include:

  • Sales Inventory files are updated immediately.  On a multi-user network, salespeople taking orders can see up to the second inventory balances.
  • “In Transit” orders can be entered so that salespoeple can sell product that is to be packed and/or delivered that day.
  • A Lot # is assigned to each incoming load that uniquely identifies the program for traceability.
  • Costs may be entered for purchased product.  This will appear on the order and invoice entry screen and can be used for creating the payables invoice automatically.
  • Costs charged to the Grower can be created from the receives entry.
  • Inventory reports can be run by product, grower, lot and combinations thereof.