Generated by All in One SEO v4.9.5.1, this is an llms.txt file, used by LLMs to index the site. # Datatech Your Source for Ag Software ## Sitemaps - [XML Sitemap](https://datatechag.com/sitemap.xml): Contains all public & indexable URLs for this website. ## Posts - [Support Blog](https://datatechag.com/support-training-blog/) - [ACTION REQUIRED: NEW SOFTWARE UPDATE & DE9 EDD UPLOAD ERROR](https://datatechag.com/action-required-new-software-update-de9-edd-upload-error/) - An important software update is now available for download. This update includes (1) CA Labor Contractor Pay Data Snapshots window changes and (2) changes for printing form 941. To download the update, in your Datatech Software go to Tools > Check for Updates. Additionally, several customers have reported getting an error when trying to upload their - [2026 H-2A Pay Rate Changes](https://datatechag.com/2026-h-2a-pay-rate-changes/) - Major changes to how the Adverse Effect Wage Rate (AEWR) is calculated became effective 10-2-25. These changes may affect how you use your Datatech software for minimum H-2A pay rate calculations. What Changed? 1. Skill-Based Wage Rates Instead of one, single AEWR per state, the Department of Labor (DOL) now uses two skill levels. Skill Level I (Entry - [California Pay Data Reporting: 2026 Law Updates](https://datatechag.com/california-pay-data-reporting-2026-law-updates/) - SB 464, a new law in California effective 1-1-26, will change pay data reporting starting with employers’ 2025 reporting year. Click here to read more about the law. What Pay Data Reporting Currently Is Right now, if a business has 100 or more employees, it must file a Pay Data Report each May about the previous year’s workforce. - [New CA Law: SB 513](https://datatechag.com/new-ca-law-sb-513/) - SB 513 is a new California law, effective January 1, 2026, that expands the definition of personnel records to include education and training records.Employers that maintain performance, education, training records, or any grievance concerning the employee, must do so for at least 3 years and allow current/former employees to obtain these records within 30 days - [2025 YEAR END WEBINAR](https://datatechag.com/2025-year-end-webinar/) - Our Year End Prep Work & Completing Payroll Tax Reports Webinar was held on December 18, 2025. Below is the full video recording if you missed the webinar or just want to rewatch it. TIP: For best video quality, try viewing it in full screen mode. - [CA Pay Data: Webinar 2023](https://datatechag.com/ca-pay-data-webinar-2023/) - Search Section 6 Menu Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical Plan: 834, Eligibility, Offered To Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: - [Monthly Method 1095-C Refresher Webinar - Replay](https://datatechag.com/monthly-method-1095-c-refresher-webinar-replay/) - Our 1095-C Refresher Webinar for the Monthly method is now ready to view in this blog, including an FAQ section. The following video shows the webinar in full. We will be posting an edited version soon. Monthly Method The following webinar was recorded 1/19/24. Click here for full screen. Monthly Method Webinar WORKBOOK: How-To File ACA - [Lookback Method 1095-C Refresher Webinar - Replay](https://datatechag.com/lookback-method-1095-c-refresher-webinar-replay/) - Our 1095-C Refresher Webinar for the Lookback method is now ready to view in this blog, including an FAQ section. The following video shows the webinar in full. We will be posting an edited version soon. Lookback Method The following webinar was recorded 1/19/24. Click here for full screen. Lookback Method Webinar WORKBOOK: How-To File ACA - [Webinar Replay - 1095-C Preparation & Reporting](https://datatechag.com/webinar-replay-1095-c-preparation-reporting/) - WORKBOOK: How-To File ACA Information Returns INSTRUCCIONES: Declaración de información de ACA IRS Instructions ACA Workflow Monthly Method ACA Workflow Lookback Method California FTB Instructions Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Webinar Replay - Payroll Year End Closing & Reports](https://datatechag.com/webinar-replay-payroll-year-end-closing-reports/) - Our Year End Payroll Closing & Reports webinar was held on Dec. 19, 2024. The following video shows the webinar in full. We will be adding edited videos to our year end help that will be available with the year-end update.Click here for the Year End Payroll Closing & Reports Webinar. TIP: For best video - [Oregon Frances Quarterly Upload](https://datatechag.com/oregon-frances-quarterly-upload/) - This video covers how to generate your Oregon quarterly payroll tax files, upload the 132 File through the Frances online system, and complete your filing. - [No Tax on Overtime: What Qualifies & What We Know About 2025 Reporting](https://datatechag.com/no-tax-on-overtime-what-qualifies-what-we-know-about-2025-reporting/) - Update 12/12/25:After receiving additional guidance, we now have the understanding that any work in conjunction with farming operations would not qualify for the overtime deduction. This means that no employees in an ag operation would be eligible for the overtime deduction, even office and non-field workers.Datatech will still be addressing the reporting requirements for non-ag - [Day Rates Not Exempt from Overtime](https://datatechag.com/day-rates-not-exempt-from-overtime/) - Many agricultural companies pay supervisors, crew bosses, and foremen using daily rates. Such employees are not exempt from overtime because their daily compensation does not meet the federal law’s definition of being paid on a salary basis. What is the definition of "Salary Basis" Under Federal Law? Under the FLSA regulations (29 C.F.R. § 541.602(a)), - [No Tax on Tips & Overtime Bill Now in Effect](https://datatechag.com/no-tax-on-tips-overtime-bill-now-in-effect/) - The H.R.1 Bill – also called the “One Big Beautiful Bill Act” – establishes an above-the-line tax deduction for “qualified tips” and “qualified overtime compensation”. Below are some highlights of what we know so far. UPDATE ON TIPS: Only tips that are voluntary and “determined by the payor” qualify for exemption. Any tips charged by - [California Ag Overtime Laws 2020](https://datatechag.com/2020-california-ag-overtime-laws/) - Are you ready? Getting ready for harvest season in California? Now is the time to review the California Ag Overtime Laws for 2020 and software tools for overtime calculations. The beginning of 2020 introduced new overtime laws for Ag workers. As a result, more employers may incur overtime wages due to these changes. Employers with 26 - [Update Ready for CA Pay Data Reporting 2025](https://datatechag.com/update-ready-for-ca-pay-data-reporting-2025/) - An update is now available for your Datatech Software that is ready for CA Pay Data Reporting. Go to Tools > Check for Updates. Deadline: Reports are due May 14, 2025. For the 2024 reporting year, several updates have been made based on this years changes. Changes Include: New templates: Prior year templates will be - [New Direct Deposit Settings and Employee Notes/History Tab](https://datatechag.com/new-direct-deposit-settings-and-employee-notes-history-tab/) - Two new features have been added to the Employee Entry window. On the Direct Deposit tab, you can now make selections that allow you to run separate batches of Payroll Check Vouchers. On the Notes/History tab, you can now add longer and more specific notes to the employee’s file. This article will give a brief - [App Password Now Required for Gmail Accounts Using SMTP](https://datatechag.com/app-password-now-required-for-gmail-accounts-using-smtp/) - NOTE: The following information is for Datatech customers who are using a Google email server and SMTP protocol within Datatech software. To confirm if this is what you are using: (1) in the program, click Change Password/Email Settings or the icon in the tool bar; (2) in the Operator Setup window that opens, check the SMTP - [How to Handle Unclaimed or Uncleared Checks](https://datatechag.com/how-to-handle-unclaimed-or-uncleared-checks/) - Have you ever wondered what should be done with payroll checks that are unclaimed or that never cleared your bank? Unsure of what should be done within Datatech Software to handle those checks? Read on to find out. Did You Know? In California, unclaimed wages, salaries, commissions, and similar items are governed by the State Controller’s - [Paid Family Leave Information for Washington & Oregon Multi State Employers](https://datatechag.com/paid-family-leave-information-for-washington-oregon-multi-state-employers/) - Datatech has several customers that have employees perform work and report wages to both Washington and Oregon. It has been our recommendation to use the place of performance and localization guidelines to determine which state to report to for unemployment purposes. However, some customers have chosen to report UI to both states for an individual - [Important Change for Customers Using the Stand-Alone Create Checks Feature](https://datatechag.com/important-change-for-customers-using-the-stand-alone-create-checks-feature/) - Several years ago, the stand-alone Create Checks option was replaced with a faster, streamlined workflow through the Daily Payroll Batch Report. This feature was only left on the menu for those in the process of switching to the latest method. We have officially removed the stand-alone Create Checks option from the menu. If you were still using - [Datatech Software Update Reminders](https://datatechag.com/datatech-software-update-reminders/) - Starting December 15 and continuing through March 31, your Datatech program will prompt you to check for updates every three days. This ensures that any last-minute updates to tax reports, tax rates, and payroll tax forms (including those for the upcoming year) are installed promptly. When the program prompts you to check for updates, you - [W-2 Ordering Information](https://datatechag.com/w-2-ordering-information-2/) - 10.29.24 Each year we share this information with clients and we are re-posting this article for your information. DATATECH – The following are the guidelines and options for ordering and printing your W-2’s. Be aware that office supply stores carry multiple three and four per page formats. Compatible forms will have the form number from this - [Using the Field Chooser in Batch Payables Checking Printing](https://datatechag.com/using-the-field-chooser-in-batch-payables-checking-printing/) - Did you know you can customize the fields that appear in the header of the Batch Payables Checking Printing window? The Field Chooser tool allows you to do just that!IMPORTANT: This tool will be available in the next update for customers who currently use Document Management within Datatech Software. It will be available to all - [Washington Break Pay Rate Clarification](https://datatechag.com/washington-break-pay-rate-clarification/) - UPDATE 7/23/24: We recently reviewed the current policies regarding Washington’s rest breaks and meal periods. It has come to our attention that while the policies themselves have not changed, there is conflicting documentation on the WA State Department of Labor & Industries website regarding ‘Rest Breaks & Meal Periods’.These conflicts may affect how you choose - [New Payables ACH Payments](https://datatechag.com/new-payables-ach-payments/) - A new Payables ACH feature will increase your efficiency by allowing you to make electronic payments to vendors. What's New? The Accounts Payable system can now generate an ACH file so that you can pay vendors via electronic payments rather than printing and mailing a check. This feature will be enabled if you have purchased - [State Head of Household Tax Rate Table Updates Available](https://datatechag.com/state-head-of-household-tax-rate-table-updates-available/) - A software update is now available for the addition of Head of Household Tax Rate Tables for the following states: AlabamaCaliforniaMissouriNorth CarolinaWisconsin Go to Tools > Check for Updates to download and install the update. (Multi-user customers must have all users out of the software to install the update.) How Do I Change An Employee's - [New Additions to Employee Import](https://datatechag.com/new-additions-to-employee-import/) - Do you use our Employee Import tool? New enhancements have been made that could dramatically speed up some of your workflows.This article will include details about these new features, a video with step-by-step import instructions, and links to some third party applications that work with your Datatech Software (plus special offers for Datatech customers.) The - [Form 941 Has Been Updated for 2024](https://datatechag.com/form-941-has-been-updated-for-2024/) - The Covid-19 related credit for qualified sick and family leave wages can no longer be claimed on Form 941. What Changed? The Covid-19 related credit for qualified sick and family leave wages is now limited to leave taken after March 31, 2020 and before October 1, 2021 and may no longer be claimed on Form - [Update Ready for CA Pay Data Reporting](https://datatechag.com/update-ready-for-ca-pay-data-reporting/) - An update is now available for your Datatech Software that is ready for CA Pay Data Reporting. Deadline: Reports are due May 8, 2024. For the 2023 reporting year, several updates have been made based on this years changes. Changes Include: New templates: Prior year templates will be rejected by the reporting portal. You must have the - [#1 Retirement Plan CalSavers Setup](https://datatechag.com/1-retirement-plan-calsavers-setup/) - We will cover the initial setup in your Datatech Accounting (Payroll) and Human Resource programs for those participating in CalSavers. - [1099 Electronic Filing: Instructions & Filing Information](https://datatechag.com/1099-electronic-filing-instructions-filing-information/) - We expect all Datatech customers will need to file their 1099 forms electronically with the IRS due to the lower threshold (ten forms total*) in effect for electronic reporting in 2024. Datatech’s Accounts Payable system can generate the 1099-DIV, 1099-INT, 1099-NEC, and 1099-MISC forms both on paper and electronically.*The ten forms total includes any combination - [Licencia Por Enfermedad Remunerada en CA de 2024](https://datatechag.com/licencia-por-enfermedad-remunerada-en-ca-de-2024/) - A partir del 1 de enero de 2024 comenzará una nueva ley de licencia por enfermedad remunerada (conocida en inglés como Sick Pay) en California (SB 616). Este artículo lo ayudará a entender cómo esta nueva ley le afectará a usted y le dará instrucciones de paso a paso de cómo establecer su plan de - [CA Sick Pay in 2024](https://datatechag.com/ca-sick-pay-in-2024/) - A new California law (SB 616) regarding sick pay will take effect January 1, 2024. This article will help you understand how this new law affects you and provide step-by-step instructions for how to set up your Sick Pay Plans for 2024. What’s Changing?Beginning January 1, 2024, CA employers will need to provide 40 hours - [CA Sick Pay Webinar 2024 Replay Now Available](https://datatechag.com/ca-sick-pay-webinar-2024-replay-now-available/) - Did you miss our webinar on California Sick Pay in 2024? Or do you want to review the information presented in the webinar?The Sick Pay 2024 Webinar is available to view here. You can also review the PowerPoint slides with the information from the webinar. Sick Pay 2024 PowerPoint A blog is available with details - [Sick Pay Webinar 2024](https://datatechag.com/sick-pay-webinar-2024/) - Search Menu Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Resources Sick Pay 2024 PowerPoint - [FAQ Section 1](https://datatechag.com/faq-section-1/) - An overview list for FAQ Section 1. - [Exporting Reports to Excel](https://datatechag.com/exporting-reports-to-excel/) - Many report windows have the option to export to Excel. This video will show you how to export reports to Excel when that option is not shown on the report window. As an example, we will use the Print Employee Earnings Record window and (CTRL + A) option. - [SSA Requiring More Employers to Electronically File W-2s](https://datatechag.com/ssa-requiring-more-employers-to-electronically-file-w-2s/) - The Taxpayer First Act requires more employers to file W-2s or W-2Cs electronically. This means that by January 31, 2022*, employers who file 100 or more W-2s or W-2Cs will have to send them to SSA electronically.By January 31, 2023*, employers who file 10 or more W-2s will have to send them to SSA electronically.Click - [EEO-1 Component 1 Update & Deadline Soon](https://datatechag.com/eeo-1-component-1-update-deadline-soon/) - An update is now available that allows you to export Component 1 Data into a CSV or Excel format. This means you can now upload the file to the EEO website, instead of entering the data manually. To download the latest update, go to Tools > Check for Updates. Below are instructions for generating this - [Federal EEO-1 Component 1 Data Reporting](https://datatechag.com/federal-eeo-1-component-1-data-reporting/) - Search Menu CA Pay Data: Payroll Employee Report CA Pay Data: Labor Contractor Employee Report Federal EEO-1 Component 1 Data Reporting CA Pay Data: Payroll Employee Report CA Pay Data: Labor Contractor Employee Report Federal EEO-1 Component 1 Data Reporting EEO-1 Component 1 Data Reporting6:10 min. This video will show how to generate your Federal - [CA Pay Data: Payroll Employee Report](https://datatechag.com/ca-pay-data-payroll-employee-report/) - This video will help you generate the Payroll Employee Report for CA Pay Data Reporting from your Datatech software. - [CA Pay Data: Labor Contractor Employee Report](https://datatechag.com/ca-pay-data-labor-contractor-employee-report/) - This video will walk you through generating and exporting the Labor Contractor Employee Report for CA Pay Data Reporting. - [HR Section 6](https://datatechag.com/hr-section-6/) - HR Section 6: CA Pay Data / Reports Payroll Employee Report Labor Contractor Employee Report Federal EEO-1 Component 1 Data Reporting Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [2023 Potential FUI Credit Reduction States](https://datatechag.com/fui-credit-reduction-could-return-for-some-states/) - 2023 Potential Credit Reduction States The United States Department of Labor Employment and Training Administration has identified 5 states that may potentially see a reduction in their state’s FUI tax credit in 2023, if their outstanding balance is not paid by November 10, 2023.These states are: CaliforniaConnecticutIllinoisNew YorkVirgin Islands Full Articles:FUTA Credit ReductionsMay 2023 Unemployment - [Important Update for WA & OR Quarterly Reporting](https://datatechag.com/important-update-for-wa-or-quarterly-reporting/) - An update for 3rd Quarter reporting for Oregon and Washington is available now. To download this update, go to Tools > Check for Updates.Washington – Long Term Care has been added to the FMLA quarterly export file. Date of Birth is also now included on the quarterly file.Oregon – There is a fix for a bug - [Lesson 1.1 Startup Wizard](https://datatechag.com/lesson-1-1-startup-wizard/) - Walk through the initial setup of your program using the Startup Wizard. Need to edit the information you entered in the Startup Wizard? Learn how to edit this information after the initial setup is complete. - [Join Us for Breakfast at FIRA USA 2023](https://datatechag.com/join-us-for-breakfast-at-fira-usa-2023/) - You are invited to an exclusive event in connection with the upcoming FIRA-USA 2023 AG Technology Trade Show. Datatech will lead a panel discussion during a free breakfast sponsored by Western Growers and APMA.Wake Up to How Technology Can Lighten Your Workload September 20, 2023 at 8am | Salinas Rodeo Grounds | 1034 N Main - [Lesson 2.8b Employee Record Setup](https://datatechag.com/lesson-2-8b-employee-record-setup/) - Enter deductions and reimbursements on individual employee accounts. Also review an employee's Benefits/History record, including recording new information and printing reports. Finally, see how to use the Terminate and Rehire buttons on the bottom of the Employee Entry screen. - [#2 CalSavers Census Export](https://datatechag.com/2-calsavers-census-export/) - Learn how to generate the Employee Census Export. The Census is designed for the CalSavers and OregonSaves retirement programs. It will help you determine what employees are eligible for enrollment and export it in the required format. - [#4 CalSavers Export Contributions](https://datatechag.com/4-calsavers-export-contributions/) - We will cover how to export payroll contributions. This report will contain the employee’s identifying information and contribution amount. You will be able to generate it by check dates and export it in the state’s required format. - [#3 CalSavers Import](https://datatechag.com/3-calsavers-import/) - We will cover how to import the employee status. The import employee status will update the retirement records which control whether a deduction is created or disabled. - [Washington Long-Term Care Tax Update](https://datatechag.com/washington-long-term-care-tax-update/) - Update 7/20/2023: ESD has an important update as they are currently processing applications, but were not able to process all applications before the July 1st date that requires employers to withhold premiums.Applications that were submitted before July 1st and are approved will be issued an effective exemption date of July 1, 2023, regardless of when - [Washington LTC Update - Effective Exemption Date](https://datatechag.com/washington-ltc-update-effective-exemption-date/) - Update 7/20/2023: ESD has an important update as they are currently processing applications, but were not able to process all applications before the July 1st date that requires employers to withhold premiums.Applications that were submitted before July 1st and are approved will be issued an effective exemption date of July 1, 2023, regardless of when - [Payroll Section 2](https://datatechag.com/payroll-section-2/) - Payroll Section 2: Breaks / Overtime Overtime Rules Setup Rest and Recovery Setup Rest and Recovery Entry Overtime Entry Creating 'Breaks' in Check Entry Creating 'Breaks' in Daily Payroll Overtime Webinar 2023 Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Overtime Webinar 2023](https://datatechag.com/overtime-webinar-2023/) - Search Menu Overtime Rules Setup Rest and Recovery Setup Rest & Recovery Entry Overtime Entry Creating ‘Breaks’ in Check Entry Creating ‘Breaks’ in Daily Payroll Overtime Webinar 2023 Overtime Rules Setup Rest and Recovery Setup Rest & Recovery Entry Overtime Entry Creating ‘Breaks’ in Check Entry Creating ‘Breaks’ in Daily Payroll Overtime Webinar 2023 Overtime - [New E-Verified Requirements for Florida Employers](https://datatechag.com/new-e-verified-requirements-for-florida-employers/) - A new law in Florida is requiring all private employers with 25 or more employees to use E-Verify in their onboarding process starting July 1, 2023.E-Verify is a digital immigration verification tool. All employers are required to complete the I-9 form within three days of a new hire’s start date to verify identity and ensure - [Overtime Updates 2023](https://datatechag.com/overtime-updates-2023/) - What's New? Instructions: A new version of our Overtime instructions are also available for 2023. We hope this document will be able to support you through your payroll process and answer any questions you may have regarding setting up, paying, and pro-rating Overtime and Overtime Premium in your Datatech software. Overtime Hours: Overtime hours for some - [Lesson 6: Payroll Reports](https://datatechag.com/lesson-6-payroll-reports/) - Lesson 6: Video List Lesson 6.1 - Payroll Journal, Certified Payroll Report, Payroll Report by Department Lesson 6.2 - Worker's Comp. Table & Report Lesson 6.3 - Garnishment & Deduction Reports Lesson 6.4 - Employee Earnings Record, Check Detail, and Voided Payroll Checks Reports Lesson 6.5 - Labor Analysis Report Lesson 6.6 - Tax Reports - [FAQ Section 3](https://datatechag.com/faq-section-3/) - Menu for FAQ Section 3: Covid-19 - [FAQ Section 2](https://datatechag.com/faq-section-2/) - Menu for FAQ Section 2: Payroll - [CA Pay Data Reporting: Update & Videos Available](https://datatechag.com/ca-pay-data-reporting-update-videos-available/) - An update is now available for Datatech’s HR and Payroll programs to assist with the new reporting requirements for CA Pay Data Reporting.* The deadline for reporting is May 10, 2023.CA Pay Data Reporting has two reports:• Payroll Employee Report• Labor Contractor Employee ReportThe instructions below will assist you with determining which reports you may - [Updates & Fixes: CA Pay Data Reporting](https://datatechag.com/updates-fixes-ca-pay-data-reporting/) - A few changes have been made over the last week to the CA Pay Data Reporting features in your Datatech software. This article will briefly discuss the changes. Go to Tools > Check for Updates to download the latest version.You will also now be able to view our Payroll Employee Report and Labor Contractor Employee - [CA Pay Data: Webinar + Detailed Q&A](https://datatechag.com/ca-pay-data-webinar-detailed-qa/) - If you missed our CA Pay Data Webinar or just want to watch it again, here is a review of what we went over. Timestamps have been added to the video to help you quickly find answers to your questions.This article also includes a written list of the 17 questions answered in the webinar. Webinar - [Payroll Section 5](https://datatechag.com/payroll-section-5/) - Payroll Section 5: Payroll Entry / Checks Payroll Entry Pay Rates / Guaranteed Rates Time Sheet Entry Allocating Piecework Units Crew Piece Entry Time Sheet Questions True Up Checks How to Add a Phone Number to Check Stubs Are You Required to Show Every Day on the Check Stubs? How to Print Overflow Checks on - [Customize Your Payroll Check Stub](https://datatechag.com/customize-your-payroll-check-stub/) - This video will show you how to customize your payroll check stub. - [Creating a Blank Check Stock Format](https://datatechag.com/creating-a-blank-check-stock-format/) - This video will guide you in creating a blank check stock format to use with checks that are not preprinted. - [How to Add a Signature to Checks](https://datatechag.com/how-to-add-a-signature-to-checks/) - This video will go over how to add a signature to checks. - [Custom Check Formatting](https://datatechag.com/custom-check-formatting/) - This video will guide you through the process of formatting custom checks. - [Year End Payroll Tax Reports Review](https://datatechag.com/year-end-payroll-tax-reports-review/) - This video will cover the payroll quarter and year end processes. - [New Videos Uploaded](https://datatechag.com/new-videos-uploaded/) - Spanish language videos covering the payroll year end closing process and reports has been recently added to our on-line videos.We also uploaded videos from our recent training classes for new customers. The software used was new to us, so there was some initial audio lapses at the beginning of a couple videos, but all customers - [Website & Video Updates](https://datatechag.com/website-video-updates/) - Web site makeover! Our old site was designed in FrontPage (yes, it was that old!) and nearly impossible to update. A new design has been in the works for a few years, and is finally seeing the light of day.While several of the software pages are still undergoing construction, the new design will make it - [ACA Process: 2023 Webinar](https://datatechag.com/aca-process-2023-webinar/) - This webinar walks through the steps to generate 1095-Cs, 1094-Cs, and electronic ACA files, whether you are using the Monthly Method or the Look-back Method. - [1095-C Reports](https://datatechag.com/1095-c-reports/) - This video will go step-by-step through the 1095-C Reports window. Remember, this video is here to inform you how to use the program options, not to tell you which options you should select. - [Edit 1095-C Forms](https://datatechag.com/edit-1095-c-forms/) - This training video covers how to edit the 1095-C Forms. You can also use this window to manually enter 1095-C files into the program. - [Print 1095-C Forms](https://datatechag.com/print-1095-c-forms/) - This training video will cover how to print the 1095-C forms on pre-printed forms or on blank paper. - [Enter / Edit 1094-C Forms](https://datatechag.com/enter-edit-1094-c-forms/) - This training video covers how to edit a 1094-C form. The 1094-C accompanies any submissions of 1095-C forms to the IRS. - [Compile 1095-C Information](https://datatechag.com/compile-1095-c-information/) - This video covers how to compiled the 1095-C forms when using the Monthly and Lookback method. - [943 With Covid Leave Credits](https://datatechag.com/943-with-covid-leave-credits/) - Prepare for year end processes now. Recently, we held a webinar on year end preparation, closing, and tax reports for new customers and those with Covid related leave. All customers should review their processes and get a head start on 2020 payroll tax reports. - [Rest and Recovery Setup](https://datatechag.com/rest-and-recovery-setup/) - This video will cover how to do the setup for Rest and Recovery definitions. - [Pay Rates / Guaranteed Rates](https://datatechag.com/pay-rates-guaranteed-rates/) - This video shows how to set up different rates in the Pay Rates menu, such as minimum and guaranteed wages. - [Crews Setup](https://datatechag.com/crews-setup/) - This video will show how to set up and utilize the Crews feature of the program. - [Time Sheet Entry](https://datatechag.com/time-sheet-entry/) - This video will go over the usage of Time Sheets. - [Pay Crew](https://datatechag.com/pay-crew/) - This video will show how to use the Pay Crew option in the Datatech program. - [Rest & Recovery Entry](https://datatechag.com/rest-recovery-entry/) - This video reviews Rest & Recovery and the options available for it. - [Crew Sheet Entry Wizard](https://datatechag.com/crew-sheet-entry-wizard/) - This video demonstrates a quick way to enter payroll using the Crew Sheet Entry Wizard. - [Allocating Piecework Units](https://datatechag.com/allocating-piecework-units/) - This video will review a simple method to allocate piecework units. - [Time Sheet Questions](https://datatechag.com/time-sheet-questions/) - This video will cover some questions from the webinar about Time Sheets. - [Covid-19 Supplemental Paid Leave Q+A Webinar](https://datatechag.com/covid-19-supplemental-paid-leave-qa-webinar/) - The following video and instructions will guide you through paying Covid-19 Paid Sick Leave using your Datatech Software. It also includes the answers to many common questions from our customers. - [Year-End Webinar 2021](https://datatechag.com/year-end-webinar-2021/) - The following video and instructions will help you navigate your 2021 Year-End tasks. - [Oregon Quarterly Filing: Update and Video Available](https://datatechag.com/oregon-quarterly-filing-update-and-video-available/) - There have been some recent changes to the process of Quarterly Filing for Oregon. What Has Changed? You will use the same process of generating the electronic file through the Quarterly State Reports option on the Payroll Tax Reports Control Center or Quarterly Tax Reporting menu. This file now contains the information for the OTT - [Reporting: CA Pay Data & EEO-1](https://datatechag.com/reporting-ca-pay-data-eeo-1/) - California Pay Data Reporting Many California employers (with 100 or more employees and/or 100 or more workers hired through labor contractors) are getting ready to submit the newly required California Pay Data Reporting. The filing deadline for the 2022 reporting year is May 10, 2023.We are currently working on completing the programming required for this new - [Year-End Update: Released for 2022](https://datatechag.com/year-end-update-released-for-2022/) - The Year-End Update is now available under Tools > Check for Updates. This update includes the necessary changes to 2022 payroll tax forms and the new tax rate tables for 2023. It also includes the forms and electronic updates necessary for printing and reporting 1095-C/1094-C for 2022. New features, new taxes for Washington and Oregon, - [Payroll Year End Prep - Bonuses & Fringe Benefits](https://datatechag.com/payroll-year-end-prep-bonuses-fringe-benefits/) - This time of year many companies issue employee bonuses and enter taxable fringe benefit wages. The following reminders will help you process these checks with ease. Don’t miss the FAQ section at the end of the blog. Deactivate Miscellaneous Deductions The payroll software has many checks to ensure that payroll deductions are properly withheld. If - [Crew Sheet Entry Wizard Questions](https://datatechag.com/crew-sheet-entry-wizard-questions/) - This video will review questions from the webinar about the Crew Sheet Entry Wizard. - [Crew Piece Entry](https://datatechag.com/crew-piece-entry/) - This video will review a second way to allocate piecework units, which is the Crew Piece Entry option. - [True Up](https://datatechag.com/true-up/) - This video briefly touches on True Ups for Daily Payroll cycles. - [How to Add a Phone Number to Check Stubs](https://datatechag.com/how-to-add-a-phone-number-to-check-stubs/) - This video will you how to add a phone number onto check stubs. - [Are You Required to Show Every Day on the Check Stubs?](https://datatechag.com/are-you-required-to-show-every-day-on-the-check-stubs/) - This video will review what does and does not need to be on the check stub, and will show you how to change what shows on the check stubs. - [How to Print Overflow Checks on Blank Paper](https://datatechag.com/how-to-print-overflow-checks-on-blank-paper/) - This video will cover how to print any overflow details from the checks on a separate piece of paper. - [Covid Hours Questions](https://datatechag.com/covid-hours-questions/) - This video will go over questions from the webinar about Covid Hours. - [Quarterly Closing](https://datatechag.com/quarterly-closing/) - Learn how to archive and clear totals for Quarterly Closing through the Payroll Tax Reports Control Center window. - [Quarterly CA EDD E-Filing](https://datatechag.com/quarterly-ca-edd-e-filing/) - This video will guide you through the process of uploading electronic DE9 and DE9C files to the California EDD website. - [Quarterly CA EDD E-Filing 2022: Video](https://datatechag.com/quarterly-ca-edd-e-filing-2022-video/) - This video will guide you through the process of uploading electronic DE9 and DE9C files to the California EDD website. - [Quarterly Reports](https://datatechag.com/quarterly-reports/) - This video will assist you in printing quarterly payroll reports from the Payroll Tax Reports Control Center window. - [Year End Closing](https://datatechag.com/year-end-closing/) - This video will guide you through the year end closing process. It will demonstrate how to archive and clear Year to Date totals, including... - [Year End Printing Reports](https://datatechag.com/year-end-printing-reports/) - Learn how to print the year end payroll reports through the Payroll Tax Reports Control Center. - [Payroll Section 1](https://datatechag.com/payroll-section-1/) - Payroll Section 1: Quarterly / Year End Closing Quarterly Closing Quarterly CA EDD E-Filing 2022 Oregon Frances Quarterly Upload Quarterly Reports Year End Tax Reports Year End Closing Year End Printing Reports Year W-2 & Electronic Files Test Your W-2 Files (Accuwage) Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in - [Year W-2 & Electronic Files](https://datatechag.com/year-w-2-electronic-files/) - This video will guide you through printing W2s and generating electronic W2 files, including how to add W2 information, the options for printing, and how to print. - [Test Your W-2 Files (Accuwage)](https://datatechag.com/test-your-w-2-files-accuwage/) - Learn the process of testing a W2 file with Accuwage before submitting them electronically to the SSA. - [Creating 'Breaks' in Check Entry](https://datatechag.com/creating-breaks-in-check-entry/) - The Batch Payroll Check entry window now has some new features to support paying Rest and Recovery wages to employees. - [Creating 'Breaks' in Daily Payroll](https://datatechag.com/creating-breaks-in-daily-payroll/) - Learn how to set up automatic breaks in daily payroll. - [Create a Mail Merge in Word](https://datatechag.com/create-a-mail-merge-in-word/) - This video will cover creating a Mail Merge in Word. - [Exporting Employees](https://datatechag.com/exporting-employees/) - This video will review how to export employees into a Employee List report. - [How to Create Employee Badges](https://datatechag.com/how-to-create-employee-badges/) - This video demonstrates how to use the Employee Badges/ ID Cards Feature, including setting up elements such as a QR Code or Barcode, an ID photo, a company logo, etc. - [Overtime Entry](https://datatechag.com/overtime-entry/) - This video will review ways to enter Overtime pay. - [Overtime Rules Setup](https://datatechag.com/overtime-rules-setup/) - This videos demonstrates how to do the setup for Overtime Rules in 2022. - [Payroll Section 3](https://datatechag.com/payroll-section-3/) - Payroll Section 3: Employees Exporting Employees How to Make Employees Inactive How to Create Employee Badges Import Employee Data Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Reprint Payroll Checks](https://datatechag.com/reprint-payroll-checks/) - Do you need to reprint checks? Some common check printing issues include the printer running out of ink, the paper jamming, checks printing on both sides, and check numbers being off. This video will walk you through how to reprint checks in three different scenarios. - [Import Employee Data](https://datatechag.com/import-employee-data/) - Search Menu Exporting Employees How to Make Employees Inactive How to Create Employee Badges Import Employee Data Exporting Employees How to Make Employees Inactive How to Create Employee Badges Import Employee Data Resources Import Employee Data Instructions Import Employee Data2:58 min. This video covers how to import employees from third-party systems or from any Excel/CSV - [How to Make Employees Inactive](https://datatechag.com/how-to-make-employees-inactive/) - One way to make employees inactive is to go to the employee’s individual profile and set them as inactive there. If you’d like to set a group of employees to inactive all at once, you can to Payroll > Utilities > Employee File Utilities. - [Payroll Section 4](https://datatechag.com/payroll-section-4/) - Payroll Section 4: Crews Crews Setup Pay Crew Crew Sheet Entry Wizard Crew Sheet Entry Wizard Questions Crew Piece Entry Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Generate Electronic ACA Files](https://datatechag.com/creating-uploading-electronic-aca-test-files/) - Follow the process of creating and uploading your ACA Electronic Test files to the IRS. - [Entering Health Insurance Records](https://datatechag.com/entering-health-insurance-records/) - This video reviews the different types of health insurance benefit records you can enter. It provides step-by-step instructions on how to enter a decline, pre-enrollment, application-not returned, and coverage record (including adding dependents). - [Export Enrollment File](https://datatechag.com/export-enrollment-file/) - Review how to create and export an enrollment file. - [Hour Eligibility Report](https://datatechag.com/hour-eligibility-report/) - This video reviews how to run and read the Hour Eligibility Report. The Hour Eligibility Report helps you determine which employees are full-time and are due an offer of coverage. There are different methods of running the report depending on your setup. In this video example, we will assume the company makes an offer of coverage at the time hired and uses pre-enrollments. - [HR Section 3](https://datatechag.com/hr-section-3/) - HR Section 3: 1095-C / ACA Information Returns Compile 1095-C Information 1095-C Reports Edit 1095-C Forms Print 1095-C Forms Enter / Edit 1094-C Forms Creating & Uploading Electronic ACA Test Files Resources WORKBOOK: How-To File ACA Information Returns INSTRUCCIONES: Declaración de información de ACA Webinars ACA Process: 2023 Share this: Share on Facebook (Opens in - [WA Cares Exemptions](https://datatechag.com/wa-cares-exemptions/) - New exemptions were added during the 2022 legislative session for workers that are not likely to use their WA Cares benefits in the future. The exemptions include people who work in Washington or for Washington employers but live outside the state and workers with non-immigrant visas (H-2A workers would fall into this category.) Exemption Eligibility - [Year-End Update: Now Released for 2022](https://datatechag.com/year-end-update-delayed/) - UPDATE 12.29.22: The Year-End Update for 2022 has now been released. To download this update, go to Tools > Check for Updates. Previous Post:There will be a slight delay in publishing our Year-End Software Update. We expect the update will be published in a few days. You do not have to wait for the year-end update - [Vacation Plan Tracking by Employment Year](https://datatechag.com/vacation-plan-tracking-by-employment-year/) - Previously, Datatech’s Human Resource Management Software only handled Vacation plans by calendar year. Customers would use the Vacation Rollover report at the end of their plan year to handle clearing year-to-date balances and apply any carryover rules.An update is now available for the HR application to allow for Vacation Plans by employment year. The software will - [CalSavers Import Error](https://datatechag.com/calsavers-import-error/) - Updated 12/19/22: You can download the latest Datatech Software Update to fix the CalSavers import error. The program has been modified to handle the new format. Please download the update by opening your HR program and going to Tools > Check for Updates. CalSavers recently changed the Employee List download file, eliminating a column that - [Washington Quarterly Report SOC Codes](https://datatechag.com/washington-quarterly-report-soc-codes/) - Washington Quarterly Report filing now requires the inclusion of Standard Occupational Classification (SOC) codes for each employee. An update is now available to handle the entry and reporting of SOC codes. Go to Tools > Check for Updates to download the latest version of Datatech software. The following instructions will cover how to create the - [Oregon Frances Quarterly Filing](https://datatechag.com/oregon-frances-quarterly-filing/) - An update is now available for Oregon Payroll Tax Filers. Beginning with the third quarter 2022, Oregon employers will use the Frances Online website to upload and complete your quarterly filing. We are including a step-by-step video in this article to assist you with this process. What You Need To Do Go to Tools > Check - [Selection Table Entry](https://datatechag.com/selection-table-entry/) - This video will show how to customize the Selection Table Entry to the needs of your company. This table deals with complaints, warnings, injuries, and litigation. It will also go over how to limit View, Edit, or Save permissions for specific operators. - [California Covid Leave Extension](https://datatechag.com/california-covid-leave-extension-possible/) - Sep. 30, 2022 – Update: This bill has been signed into law. On August 31, the California Legislature passed AB-152. This bill extends California’s Covid Supplemental Paid Sick Leave (SPSL) law from September 30, 2022, to December 31, 2022.As of the date of this posting, the Governor has not yet signed the bill. However, if - [La reducción de crédito FUI podría regresar para algunos estados](https://datatechag.com/la-reduccion-de-credito-fui-podria-regresar-para-algunos-estados/) - ¿Sera su estado afectado por la reducción de crédito FUI 2022? y ¿Qué significa esto para los empleadores? Este artículo le informara qué estados pueden verse afectados, lo que necesita saber sobre la reducción de crédito y cómo revisar/ajustar la configuración de su software Datatech para prepararse para este ajuste de impuestos. Las instrucciones para - [HR Section 5](https://datatechag.com/hr-section-5/) - HR Section 5: Retirement Plans #1 Retirement Plan CalSavers #2 CalSavers Census Export #3 CalSavers Import #4 Export Contributions Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [HR Section 4](https://datatechag.com/hr-section-4/) - HR Section 4: HR Employee Entry Entering Injuries Selection Table Entry Safety Meeting Records Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [HR Section 2](https://datatechag.com/hr-section-2/) - HR Section 2: ACA Workflow Entering Health Insurance Hour Eligibility Report Export Enrollment File Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [HR Section 1](https://datatechag.com/hr-section-1/) - HR Section 1: ACA & Medical Plan Setup Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical Plan: 834, Eligibility, Offered To Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Lesson 2: Payroll Setup Overview](https://datatechag.com/lesson-2-payroll-setup-overview/) - Lesson 2: Video List Lesson 2.1 - Federal Tax Rate Table Setup Lesson 2.2 - State Tax Rate Table Lesson 2.3 - Wage Type Setup Lesson 2.4 - Deductions Setup Lesson 2.5 - Worker's Comp. Table and L&I Insurance Rates Setup Lesson 2.6 - Departments, Employee History Codes, and Overtime Rules Lesson 2.7 - Sick - [Older Payroll Setup Overview (+ Spanish)](https://datatechag.com/older-payroll-setup-overview-spanish/) - Search Menu Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Resources WORKBOOK: LESSON 2 Payroll - [Lesson 2.8a Employee Entry: Settings & Initial Employee Setup](https://datatechag.com/lesson-2-8a-employee-entry-settings-initial-employee-setup/) - Learn how to quickly enter new employees into your program and decided which settings you want to use in your program regarding employee entry. - [Update to Our PTI Case Labeling Module](https://datatechag.com/update-to-our-pti-case-labeling-module/) - If you sell to Walmart or Sam’s Club and are required to have PTI Case Labeling/SSCC Labels, we want to inform you of a recent update to our optional PTI Case Labeling module that includes these label printing options.Walmart suppliers are required to be in compliance with Shipping/Pallet Label Requirements no later than 01/01/2023. If - [Paying Missed Meal & Rest Breaks](https://datatechag.com/paying-missed-meal-rest-breaks/) - Employers need to be aware of meal/rest break laws and the consequences of not providing employees with required meal and rest breaks. In California, when an employee is unable to take their meal break, the employer owes the employee one additional hour of pay at the employee’s regular rate of pay. Additionally, if both the - [Do you use Gmail with your Datatech Software? App Password Now Required](https://datatechag.com/do-you-use-gmail-with-your-datatech-software-app-password-now-required/) - For customers using Gmail to send emails through their Datatech Software, Google is disabling a feature currently used by your Datatech Software on May 30, 2022. They will now be requiring you to use an App Password instead of your Google Account password. This means that for you to continue sending emails through your Datatech - [How to Turn On Google 2-Step Verification](https://datatechag.com/how-to-turn-on-google-2-step-verification/) - The 2-Step Verification process helps keep your account secure by requiring both your password and a code sent to your phone to gain access to your account. This is one of the best ways to prevent unwanted access to your accounts. Important: Before you start, you will need to have your Google Account password ready. - [Lesson 3.2 Payroll Entry Overview](https://datatechag.com/lesson-3-2-payroll-entry-overview/) - Follow the workflow of payroll entry using the Daily Payroll Entry window. Daily Payroll Entry: Use this window to enter crews or multiple employees at once. This window is also used to import payroll data. - [HR Feature Update: Employee Medical Information](https://datatechag.com/hr-feature-update-employee-medical-information/) - We have recently enhanced the Employee Medical Information features of our Human Resource Management program. You are now able to track Covid Tests, Vaccinations, Drug Tests, and more within the software. This feature was updated in anticipation of the proposed vaccine and testing requirement for large businesses. While the Supreme Court blocked this proposed requirement, OSHA - [Paying CA Covid Leave 2022](https://datatechag.com/paying-ca-covid-leave-2022/) - When an employee is taking their Covid Leave you’ll need to know: 1. If the employee has any deductions taken out of their check and if so temporarily turn them off. 2. Which set of reasons the employee is taking the leave for, Related or Positive. 3. How many Covid Leave hours that employee has left to take. - [Changing Regular Sick Pay Used to Covid Leave](https://datatechag.com/changing-regular-sick-pay-used-to-covid-leave/) - Employees may request Covid Leave for time they were off work in January 2022. If they took regular sick pay days for Covid reasons, then employers can issue a check with negative sick pay hours and positive Covid Leave at the same pay rate. This is a way to convert sick pay already taken to Covid Leave. - [Covid Leave Setup 2022](https://datatechag.com/covid-leave-setup-2022/) - This video will show you how to set up a Covid Wage Type and two Leave Types with unique identifiers. This will help you accurately track Covid Leave for 2022. - [Program Update Error Fix: Video](https://datatechag.com/program-update-error-fix-video/) - If an error is occurring that is not allowing you to complete your program update, this video will help you quickly correct the issue. Watch the Video Program Update Error Fix - April 2022 02:13 Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Important Dates For ACA Filing Season 2020](https://datatechag.com/important-dates-for-aca-filing-season-2020/) - Please click HERE for the Spanish version of this post. The following are important dates to mark on your calendar if you are involved in filing ACA Information Returns. Click on the hyperlinked dates to download .ics calendar reminders for your workstation calendar. Friday, December 20, 2019 – At 5:00 p.m. Eastern Time the AIR - [Important Dates for ACA Filing Season 2021](https://datatechag.com/important-dates-for-aca-filing-season-2021/) - Reminder: The AIR System will be shutdown to prepare for the 2021 filing season on Sunday, December 6, 2020. It will start-up again Thursday, January 14, 2021. Time to get ready for ACA Information Returns. Feb 28 Paper Filing Deadline If you are filing ACA forms by paper, you must file before February 28, 2021. - [Lesson 1: Program Setup](https://datatechag.com/lesson-1-program-setup/) - Lesson 1: Video List Lesson 1.1 - Startup Wizard Lesson 1.2 - Set Up Operators Lesson 1.3 - Checks, Backups, Updates Lesson 1.4 - Chart of Accounts Lesson 1.5 - Grower Entry Lesson 1.6 - Job ID Setup Lesson 1.7 - Crop, Field, Cost Center Lesson 1.8 - Equipment Setup Share this: Share on Facebook - [Lesson 5: A/P & Checking](https://datatechag.com/lesson-5-a-p-checking/) - Lesson 5: Video List Lesson 5.1 - Accounts Payable Setup Lesson 5.2 - Vendor Setup Lesson 5.3 - Accounts Payable Checkbook Entry Lesson 5.4 - Accounts Payable Deposit, Transfer, Miscellaneous Lesson 5.5 - Vendor Invoice Entry Lesson 5.6 - Invoice Batch Review and Printing Lesson 5.7 - Check and Invoice Inquiry Share this: Share on - [Lesson 4: Labor Reports & A/R](https://datatechag.com/lesson-4-labor-reports-a-r/) - Lesson 4: Video List Lesson 4.1 - Labor Reports Lesson 4.2 - Creating Invoices Lesson 4.3 - Receivables Setup Lesson 4.4 - Enter, Edit, and Print Invoices Lesson 4.5 - Cash Receipts Lesson 4.6 - Customer Account Inquiry, Statements, and Reports Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new - [Lesson 3: Employee List Overview](https://datatechag.com/lesson-3-employee-list-overview/) - Lesson 3: Video List Lesson 3.1 - Employee List Overview Lesson 3.2 - Payroll Entry Overview Lesson 3.3 - Payroll Entry: Overtime, Sick Pay, Bonuses, and Breaks Lesson 3.4 - Import Payroll Data Lesson 3.5 - Check Entry: Individual Time Card/Check Lesson 3.6 - Print Payroll Checks Lesson 3.7 - Reprint/Void & Reissue Checks Lesson - [Lesson 3.7 Reprint/Void & Reissue Checks](https://datatechag.com/lesson-3-7-reprint-void-reissue-checks/) - Need to Reprint damaged checks? Or Void and Reissue a check? Walk through the process of voiding, reissuing, and reprinting checks. - [Lesson 2.9 Crews](https://datatechag.com/lesson-2-9-crews/) - Create crews, run employee lists, and pre-print crew sheets all from the Employee Crews window. - [Lesson 2.7 Sick Pay Plan Setup](https://datatechag.com/lesson-2-7-sick-pay-plan-setup/) - Start setting up your Sick Pay Plans. This video will share examples for a California Accrual plan, Washington Accrual plan, and a Washington Lump Sum plan. This video also explains how you can create a PTO plan if you do not have the HR module with Vacation Plan Setup. Lastly, learn where to enter a default sick pay plan from your Tools menu. - [Lesson 2.6 Departments, Employee History Codes & Overtime Rules](https://datatechag.com/lesson-2-6-departments-employee-history-codes-overtime-rules/) - Learn how to use the optional Department setup. This video also includes Employee History Codes and Overtime Rules. - [Lesson 2.5 Worker's Comp. Table and L&I Insurance Rates Setup](https://datatechag.com/lesson-2-5-workers-comp-table-and-li-insurance-rates-setup/) - Set up your Worker's Comp and L&I insurance rates. This video includes special directions for those in Washington, Oregon, and California. - [Lesson 2.4 Deductions Setup](https://datatechag.com/lesson-2-4-deductions-setup/) - Learn how to set up standard deductions. This video also includes steps to connect these deductions with Cost Centers/Crop IDs, Box 14 Mapping, and Box 12 Codes for W-2's. - [Lesson 2.3 Wage Type Setup](https://datatechag.com/lesson-2-3-wage-type-setup/) - Need additional Wage Types? Walkthrough setting up Wage Types for Rest Time, 401(k)'s, Pre-Tax Insurance/Cafeteria 125, and Bonuses. - [Lesson 2.2 State Tax Rate Table](https://datatechag.com/lesson-2-2-state-tax-rate-table/) - Learn where to edit your Unemployment Rate, State ID, and G.L. Account numbers. Special information is mentioned for those in Washington, Oregon, and California. - [Lesson 2.1 Federal Tax Rate Table Setup](https://datatechag.com/lesson-2-1-federal-tax-rate-table-setup/) - New customers that have set up a new Chart of Accounts or did not correctly select their federal reporting during the Startup Wizard will need to edit their Federal Tax Rate Table. - [Lesson 1.8 Equipment Setup](https://datatechag.com/lesson-1-8-equipment-setup/) - Set up and track equipment usage. - [Lesson 1.7 Crop, Field, Cost Center](https://datatechag.com/lesson-1-7-crop-field-cost-center/) - Set up Crop ID's or Cost Centers with the information your growers need. - [Lesson 1.6 Job ID Setup](https://datatechag.com/lesson-1-6-job-id-setup/) - Learn how to set up Job ID's in both The Labor Contractor's Office and The Farmer's Office. - [Lesson 1.5 Grower Entry](https://datatechag.com/lesson-1-5-grower-entry/) - Learn how to enter Grower accounts. The Grower entry controls the address information that is required in CA to print on checks. It also controls the billing information and Labor Report style. - [Lesson 1.4 Chart of Accounts](https://datatechag.com/lesson-1-4-chart-of-accounts/) - There are two ways to set up your Chart of Accounts. If you would like to set up a new list, use our default list and modify as needed. If you already have a Chart of Accounts list you want to use, we may be able to export/import your current list. - [Lesson 1.3 Checks, Backups, Updates](https://datatechag.com/lesson-1-3-checks-backups-updates/) - We will assist you with custom check formats if needed. Datatech software is compatible with most check formats. Learn how to take your own backup of the software and how to adjust your settings for update reminders. - [Lesson 1.2 Set Up Operators](https://datatechag.com/lesson-1-2-set-up-operators/) - Set up operator (user) accounts in your Datatech software. Learn how to add passwords and restrictions to operator accounts or groups. - [Lesson 3.1 Employee List Overview](https://datatechag.com/lesson-3-1-employee-list-overview/) - Watch a general overview of the Employee List, including how to customize these lists to your specific needs. - [Lesson 3.3 Payroll Entry: Overtime, Sick Pay, Bonuses, and Breaks](https://datatechag.com/lesson-3-3-payroll-entry-overtime-sick-pay-bonuses-and-breaks/) - Cover entering overtime, sick pay, bonuses, reports, and breaks to employee and crew payroll. - [Lesson 3.4 Import Payroll Data](https://datatechag.com/lesson-3-4-import-payroll-data/) - Overview of importing payroll data from time collection apps. - [Safety Meeting Records](https://datatechag.com/safety-meeting-records/) - Learn how to document a Safety Meeting or Training Record in the Human Resource program. This video includes adding descriptions, creating Sign-In Sheets, and adding or removing employees. - [Entering Injuries](https://datatechag.com/entering-injuries/) - Learn how to enter injuries in your Human Resource Management program. - [Medical Plan: 834, Eligibility, Offered To](https://datatechag.com/medical-plan-834-eligibility-offered-to/) - Review the 834, Eligibility, and Offered To settings in your Medical Plan Setup. - [Medical Plan: Age Rated Costs](https://datatechag.com/medical-plans-age-rated-costs/) - Set up the Age Rated Costs tab. - [Medical Plan: Costs & Prior Year Costs](https://datatechag.com/medical-plan-costs-prior-year-costs/) - Walk through setting up the Costs and Prior Year Costs tabs. - [Set Up Medical Plans](https://datatechag.com/set-up-medical-plans/) - This video will guide you through the basics of setting up a medical plan, including indicating if it’s a self-insured plan and assigning a 1095-C code. It will go over the first two tabs on the Medical Plan Setup window. - [Set Up Categories: Lookback](https://datatechag.com/set-up-categories-lookback/) - This video will guide you through setting up an ACA Employee Category for the ‘Lookback’ method. A category informs the program of the specific choices your company has selected from the available options under the ACA law to measure the employees’ hours of service. This is to determine eligibility for health insurance benefits. - [Set Up Categories: Monthly](https://datatechag.com/set-up-categories-monthly/) - This video will guide you through setting up an ACA Employee Category for the ‘Monthly’ method. A category informs the program of the specific choices your company has selected from the available options under the ACA law to measure the employees’ hours of service. This is to determine eligibility for health insurance benefits. - [Lesson 6.7 Sick Pay FAQ](https://datatechag.com/lesson-6-7-sick-pay-faq/) - Sick Pay FAQs: Rehire Sick Pay, Sick Pay Adjustment, Negative Sick Pay Balances, Set up/edit new sick pay balances, Anniversary Date Adjustments, Sick Pay Report, and Changing Sick Pay Plans. - [Lesson 6.6 Tax Reports](https://datatechag.com/lesson-6-6-tax-reports/) - This video covers different Tax Reports available, including the Tax Liability Report, Wage & Tax Summary, UI Wage Analysis Report, Wage & Tax Report by Employee, and the CA DE 4045 Report. - [Lesson 6.5 Labor Analysis Report](https://datatechag.com/lesson-6-5-labor-analysis-report/) - This video provides an overview of the Labor Analysis Report. This report gives you a wide variety of options for labor and wage-hour detail reporting. - [Lesson 6.4 Earnings, Check Detail & Voided Checks Reports](https://datatechag.com/lesson-6-4-earnings-check-detail-voided-checks-reports/) - Learn the differences between the Employee Earnings Record and the Employee Check Detail Report. This video also includes an overview of the Voided Payroll Checks Report. - [Lesson 6.3 Garnishment & Deduction Reports](https://datatechag.com/lesson-6-3-garnishment-deduction-reports/) - This video discusses the following five reports: Miscellaneous Deduction Report, Custom Miscellaneous Deduction Report, Garnishments, and the Pension Contribution Report. - [Lesson 6.2 Worker's Comp Table & Report](https://datatechag.com/lesson-6-2-workers-comp-table-report/) - Worker's Comp can be handled or tracked in multiple ways. This video starts with setting up the Worker's Comp Table. Then you will get an overview of the Worker's Comp Report. - [Lesson 6.1 Payroll Journal, Certified Payroll Report, Payroll Report by Department](https://datatechag.com/lesson-6-1-payroll-journal-certified-payroll-report-payroll-report-by-department/) - This video discusses the Payroll Journal, running a report for a prior period, Certified Payroll Report (Oregon only), and the Payroll Report by Department. - [Lesson 5.7 Check and Invoice Inquiry](https://datatechag.com/lesson-5-7-check-and-invoice-inquiry/) - When you are going back and looking at history, there are two different inquiry windows available. One is the Check Inquiry and the second is the Invoice Inquiry. - [Lesson 5.6 Invoice Batch Review and Printing](https://datatechag.com/lesson-5-6-invoice-batch-review-and-printing/) - You can either go in and cut checks or review the Invoice Journal prior to creating checks. This video discusses the Invoice Journal, Aged Accounts Payable Report, Unpaid Invoice Report, Cash Requirements Forecast Report, Batch Payables Check Printing, Cash Requirements / Automatic Checks, and Payables Check / Misc. Payables. - [Lesson 5.5 Vendor Invoice Entry](https://datatechag.com/lesson-5-5-vendor-invoice-entry/) - Enter invoices and set up recurring invoices. Watch a brief example of entering an acreage split on an invoice. - [Lesson 5.4 Accounts Payable Deposit, Transfer, Miscellaneous](https://datatechag.com/lesson-5-4-accounts-payable-deposit-transfer-miscellaneous/) - This video discusses Accounts Payable Deposits, Transfers, Miscellaneous, Checkbook Info, Right-Click Menu Options, and Print Register or Check Journal (Incl. Export to Excel). - [Lesson 5.3 Accounts Payable Checkbook Entry](https://datatechag.com/lesson-5-3-accounts-payable-checkbook-entry/) - As you write checks, you can record them in the checkbook. For farming operations, if you are breaking up between different cost centers you can manually itemize and add in your different locations. - [Lesson 5.2 Vendor Setup](https://datatechag.com/lesson-5-2-vendor-setup/) - This video goes over vendors needing 1099, DE-542 Information, Miscellaneous Notes on Vendor Accounts, and sending checks to different locations. - [Lesson 5.1 Accounts Payable Setup](https://datatechag.com/lesson-5-1-accounts-payable-setup/) - This video covers your bank account setup, creating the list of bank accounts you will be using in your Checkbook, Vendor Class setup, Vendor Terms Table and Payables settings. - [Lesson 4.6 Customer Account Inquiry, Statements & Reports](https://datatechag.com/lesson-4-6-customer-account-inquiry-statements-reports/) - Review the Customer Account Inquiry, Customer Statements, Age Accounts Receivable Report, and Unpaid Invoice Report. - [Lesson 4.5 Cash Receipts](https://datatechag.com/lesson-4-5-cash-receipts/) - 06:00 | Miscellaneous Cash Receipts: Record money without an invoice. 07:23 | Unapplied Credits: Credit an account if you receive and advance from a grower. Keep track of the credit on their account and offset the credit to future invoices. - [Lesson 4.4 Enter, Edit & Print Invoices](https://datatechag.com/lesson-4-4-enter-edit-print-invoices/) - This video covers invoice entry, printing, editing, correcting finalized invoices, and batch invoice printing. - [Lesson 4.3 Receivables Setup](https://datatechag.com/lesson-4-3-receivables-setup/) - This video covers G.L. Accounts for Receivables, Billing Descriptions, Terms, Messages, and Control Numbers. - [Lesson 4.2 Creating Invoices](https://datatechag.com/lesson-4-2-creating-invoices/) - Learn how to create invoices, edit settings, and print. - [Lesson 4.1 Labor Reports](https://datatechag.com/lesson-4-1-labor-reports/) - Go through your Grower file settings for Labor Reports. Learn how to format Labor Reports the way you need them. - [Lesson 3.9 Employee Loans and After-the-Fact Payroll Entry](https://datatechag.com/lesson-3-9-employee-loans-and-after-the-fact-payroll-entry/) - If you give employee loans, a separate window is available to set up automatic deductions for those loan. - [Lesson 3.8 Payroll Voucher, Journal, Tax Deposits & Export Checks to QB](https://datatechag.com/lesson-3-8-payroll-voucher-journal-tax-deposits-export-checks-to-qb/) - If you need to print overflow information from check stubs or need to reprint an employee's check stub you can use the Payroll Voucher window. Once all the checks are done, we will update the Payroll Journal. This is the closing process to completing payroll. Go over the Tax Deposit window and keep track of payments. - [Lesson 3.6 Print Payroll Checks](https://datatechag.com/3-6-print-payroll-checks/) - Learn how to print payroll checks. - [Lesson 3.5 Check Entry: Individual Time Card/Check](https://datatechag.com/3-5-check-entry-individual-time-card-check/) - Example of entering an individual time card into the Check Entry window. - [California Covid-19 Supplemental Paid Sick Leave 2022](https://datatechag.com/california-covid-19-supplemental-paid-sick-leave-2022/) - A new software update is available for CA Covid-19 Leave. California has passed a bill requiring employers to pay Covid-19 Supplemental Paid Sick Leave in 2022, and this bill is retroactive to January 1, 2022. This requirement is similar to the Covid Paid Leave of 2021, with a few changes. These changes meant additional programming was - [Form 943 (2021) with Covid Leave Credits: Video](https://datatechag.com/form-943-2021-with-covid-leave-credits-video/) - Watch the Video The following video will help you fill out Form 943 for 2021 with Covid Leave Credits. 943 Form (2021) With Covid Leave Credits 22:33 Share this: Share on Facebook (Opens in new window) Facebook Print (Opens in new window) Print - [Supreme Court Blocks Vaccine Mandate for Large Employers](https://datatechag.com/supreme-court-blocks-vaccine-mandate-for-large-employers/) - The Supreme Court has blocked the proposed vaccine and testing requirement for large businesses with more than 100 employees. Because of this decision, it will be up to States and individual employers to decide whether to track vaccinations or make any requirement regarding vaccination.Datatech is in the process of adding features to the HR program - [California Ag Overtime Laws 2022](https://datatechag.com/california-ag-overtime-laws-2022/) - This article reviews the upcoming changes to overtime in 2022. It also includes instructions for setting up overtime calculations in your Datatech Software. Are you ready? Now is the time to review the California Ag Overtime Laws for 2022 and software tools for overtime calculations.The beginning of 2022 will be the last phase-in of overtime thresholds - [Covid Paid Leave Expiration](https://datatechag.com/covid-paid-leave-expiration/) - The extension of the federal Families First Coronavirus Response Act (FFCRA) and California Covid-19 Supplemental Paid Sick Leave law are both set to expire on September 30, 2021. At this time, there is no activity to extend either law. What This Means You are not required to provide supplemental sick leave for Covid-19 leave taken - [CA Covid-19 Supplemental Paid Leave Instructions](https://datatechag.com/ca-covid-19-supplemental-paid-leave-instructions/) - The California 2021 COVID-19 Supplemental Paid Sick Leave law requires Covid-19 paid sick leave amounts to be shown on check stubs. This must be separate from their regular paid sick leave. For more information on the current Federal & State Covid Leave laws click here.While the state leave is mandatory for employers with more than - [Before You Create New Electronic Enrollment Records...](https://datatechag.com/before-you-create-new-electronic-enrollment-records/) - If you have updated to Version 7.96.596 - 7.98.600 or 8.96.596 - 8.98.600 please disable the following new feature There is a new feature in your HRM software for those who wish to include employees with future enrollment dates in their current enrollment file. When this new feature is active, new enrollment records scheduled to - [HRM EEO-1 Component 2 Reporting Ready](https://datatechag.com/hrm-eeo-1-category-2-reporting-ready/) - Filing EEO-1 Reports in September? Due to a court order in an ongoing case, “Component 2” reporting for the EEO-1 is due by September 30, 2019. This is a new requirement that involves reporting hour and wage information broken down by sex, ethnicity, and race across 12 pay bands. Reporting for "Component 2" is required for - [IRS Form 941: Changes in Reporting Covid Sick & Family Leave](https://datatechag.com/irs-form-941-changes-in-reporting-covid-sick-family-leave/) - A program update is now available with changes for the 2021 Form 941 Revisions. To download the latest update, go to Tools > Check for Updates. What Changed? In previous quarters, qualified sick and family leave wages were reported in Boxes 5a(i) and 5a(ii). However, as of April 1, 2021, these wages are covered by a - [IRS Form 941: 2021 Changes](https://datatechag.com/irs-form-941-2021-changes/) - The IRS released a revised Form 941 on June 1, 2021. We are working to update your Datatech program with these changes. We will let you know as soon as this update is available. To see the changes that were made to Form 941, review the IRS instructions under the subheading What’s New. Instructions for Form 941: Rev. - [FTB CA 1095-C Reporting: Instructions](https://datatechag.com/ftb-ca-1095-c-reporting-instructions/) - Do you need to generate or upload CA MEC IR files for your self-insured plan? Download these instructions: CA MEC IRs Instructions Deadline for Filing: 2020 MEC information returns are due May 31, 2021. The instructions cover generating your 1095-C and 1094-C files in your Datatech program. They also include step-by-step instructions on uploading your files - [HR Update for CA 1095-C Reporting to the FTB](https://datatechag.com/hr-update-for-ca-1095-c-reporting-to-the-ftb/) - Minimum Essential Coverage Information Reporting (MEC IR) An update is now available for your HR program that allows you to generate electronic 1094-C and 1095-C files that are acceptable for uploading to the CA Franchise Tax Board. Everyone needing to upload MEC IR files to the FTB will need to update their program. To update - [Software Update for California Covid Sick Leave Available](https://datatechag.com/software-update-for-california-covid-sick-leave-available/) - An update is available that adds new features to the California Covid-19 Sick Leave system. Go to Tools > Check for Updates to download and install the update. These changes include the following: The California Covid -19 Sick Leave Balance Setup table will re-calculate balances from 01/01/2021. Covid leave paid out for federal reasons 1-5 - [Federal & State Covid Sick Leave Updates](https://datatechag.com/federal-state-covid-sick-leave-updates/) - Here is the latest on Covid-19 Paid Sick Leave. Next week we will provide more instruction on how to use your Datatech software to comply with these changes. Federal The American Rescue Plan was signed on March 11, 2021. This affected the already existing Families First Coronavirus Response Act (FFCRA) expanding the prior tax credit - [Retroactive Covid Leave](https://datatechag.com/retroactive-covid-leave/) - As mentioned in our previous blog articles, California’s 2021 Covid-19 Supplemental Paid Sick Leave law applies retroactively to January 1, 2021.Employees may request that any prior leave not paid, or paid out using their accrued paid sick leave, be paid under the Covid Supplemental Leave. If an employee requests leave that had not previously been - [941 Form (2021) Available](https://datatechag.com/941-form-2021-available/) - The 2021 Federal Form 941 is now available.When you select to Preview or Print the form, the program will prompt you to download the new version.A software update is not needed to complete the Quarter 1/2021, 941 form. There are three boxes used on the 2020 form that are not used for 2021. Do not enter - [California Pay Data Reporting](https://datatechag.com/california-pay-data-reporting/) - California law requires employers with 100 or more employees to annually submit the following data to the California Department of Fair Employment and Housing:PayHours WorkedEmployee Demographics Click here for more information from the DFEH, including links and instructions on reporting. Update Your HRM Program Datatech HRM software is now ready for this reporting. Please update - [Updated H-2A Rates](https://datatechag.com/updated-h-2a-rates/) - The U.S. Department of Labor has published the H-2A Adverse Effect Wage Rates for 2021. You can access these rates here.Datatech will be releasing updated State Tax Rate files with the new rates this week. The American Farm Bureau also posted some additional information on the reason for the delay of new rates, increases by percentage, - [HR Update: Federal 1095-C Electronic Reporting Changes for 2020](https://datatechag.com/hr-update-federal-1095-c-electronic-reporting-changes-for-2020/) - An update for our Human Resource Management program is now available with the Federal 1095-C electronic reporting changes for 2020. Go to Tools > Check for Updates to download the latest update. California 1095-C Electronic Reporting We will soon post another update with changes for California electronic reporting. Only employers with self-insured plans will need - [Webinar Replay: Year End Payroll Tax Reports (Part 2)](https://datatechag.com/webinar-replay-year-end-payroll-tax-reports-part-2/) - Watch the Video Due to customer requests, we held an additional webinar focusing on the 943, 940, and W-2 processes. This webinar addresses specific questions from our customers. Here is the replay for Year End Payroll Tax Reports (Part 2). Year End Payroll Tax Reports Webinar (Part 2) 01:40:06 00:35 Review Reports 01:25 Form 943 - [Changing Sick Pay Plans for the New Year](https://datatechag.com/changing-sick-pay-plans-for-the-new-year/) - Each year, our support department gets many calls regarding changing sick pay plans for the new year. This article will focus on tools available to change sick pay plans, primarily for accrual plans. Future posts will discuss changing types of plans, including going from accrual to lump sum or vice versa. Note: You should carefully - [Form 943 (2020) With Covid Leave Credits: Video & Instructions](https://datatechag.com/form-943-2020-with-covid-leave-credits-video-instructions/) - Watch the Video The following video and instructions will help you fill out the 943 Form for 2020 with Covid Leave Credits. 943 Form (2020) With Covid Leave Credits Download Instructions 14:53 01:23 03:22 03:50 12:00 12:45 Missing Wage Codes or Jobs used for Covid Leave? Verify totals after all Wage Codes and Jobs have - [Printing ROTH Contributions on W-2's](https://datatechag.com/printing-roth-contributions-on-w-2s/) - An update is now available for automatically compiling ROTH 401(k) employee contributions on W-2 records. Previously, users could manually update this information through the Edit W-2 Information window. The new tool will automate this process.Use Check for Updates to download the latest version of Datatech software with this new feature. Do you need to include - [Rest & Recovery Rate Update](https://datatechag.com/rest-recovery-rate-update/) - A software update is now available that changes how rest & recovery pay rates are calculated for a pay period with two different minimum wage rates, using the Daily Minimum Wage calculation method, when employees have earned at or near minimum wage. Weekly Minimum Wage Adjustments When minimum wage rules are applied using the Weekly - [Update Employee File Pay Rates](https://datatechag.com/update-employee-file-pay-rates/) - The new year often brings employee pay rate changes, especially in states with minimum wage rate changes. To quickly edit employee pay rates, a utility is available to change rates for all employees by specific rate. To use this tool go to Payroll > Utilities > Employee File Utilities. On the Select Action page, select - [Re-Issue Check from Prior Year](https://datatechag.com/re-issue-check-from-prior-year/) - You can easily void and re-create/re-print checks using the Void & Re-Issue Check tool in your Datatech Software.If the check is from a prior quarter, the software will allow you to void the check with the original check date when you are making an amendment to the wages. When re-issuing the check, you can also - [FFCRA W-2 Leave Statements](https://datatechag.com/ffcra-w-2-leave-statements/) - As mentioned in our previous post of FFCRA Covid Leave W-2 Reporting, if you have paid out wages under the Federal act, you are required to include the Covid leave compensation, designated by the respective per day wage limit, on the W-2 or a statement included with the W-2.The current version of Datatech software will - [FFCRA & California Covid Sick Leave Updates](https://datatechag.com/ffcra-california-covid-sick-leave-updates/) - The FFCRA (Families First Coronavirus Reposnse Act) provision for providing emergency sick and family leave was scheduled to expire on December 31, 2020.However, the recent stimulus bill passed by Congress allows employers to voluntarily give these paid leaves through March 31, 2021. The mandate to provide the leave still ends on December 31.If an employer - [New W-2 Box 14 Printing Options](https://datatechag.com/new-w-2-box-14-printing-options/) - A new feature is now available in Datatech’s Payroll Software to automatically print optional information in Box 14 of the W-2.This article will explain how to add the various optional amounts that you would like to include on W-2’s for employee information. The IRS W-2 Instructions include this information on Box 14: Box 14 - - [Year End Payroll Tax Reports Review: Webinar Video](https://datatechag.com/year-end-payroll-tax-reports-review-webinar-video/) - Watch the Video Prepare for year end processes now. Recently, we held a webinar on year end preparation, closing, and tax reports for new customers and those with Covid related leave. All customers should review their processes and get a head start on 2020 payroll tax reports. Year End Payroll Tax Report Review 1:26:27 Download - [FFCRA Covid Leave W-2 Reporting](https://datatechag.com/ffcra-covid-leave-w-2-reporting/) - The IRS has posted guidance on reporting FFCRA (Families First Coronavirus Reporting Act) emergency sick pay and extended family medical leave wages on W-2’s.Click here for the full notice.The main new requirement is that wages paid wages under the FFCRA have to be reported in Box 14 or on a separate statement. Due to the - [Payroll Year End Prep - Review Health Insurance Records](https://datatechag.com/payroll-year-end-prep-review-health-insurance-records/) - In addition to 1094/1095 reporting, health insurance records are also used to report Employer Sponsored Health Coverage on W-2 Forms. To make W-2 preparation easier, start reviewing & auditing your health insurance benefit records ASAP. Making corrections now will help you complete your W-2 and 1094/1095 forms in a timely manner. Datatech Human Resource Management users - [Payroll Year End Prep - Plan for Last Check Runs & Closing](https://datatechag.com/payroll-year-end-prep-plan-for-last-check-runs-closing/) - The end of 2020 is just a few weeks away. Making plans now for your end of year processes will help ease last minute stress. Datatech payroll software requires a closing process between payroll quarters and years. Before issuing payroll in a new year, you’ll also need to install the annual year-end update and new federal - [California 1095 Reporting](https://datatechag.com/california-1095-reporting/) - Do you need to file 1095 forms with the State of California? Last year, California passed the Minimum Essential Coverage Individual Mandate. Health coverage will be reported on tax returns and individuals may see a penalty if they did not obtain minimum essential coverage (MEC) for each month of 2020. Insurance providers are required to - [Retirement Plans Video: Importing the Contribution Status](https://datatechag.com/retirement-plans-video-importing-the-contribution-status/) - Watch the Video This video is for customers that have already uploaded employees to CalSavers/OregonSaves and need to start their process of importing the contribution status. Importing the Contribution Status 26:53 01:02 02:10 08:45 09:50 17:20 18:35 Tools > HR Setup > Retirement Tab Set up the Retirement Plan Import Employee Status Review Retirement Records - [California Supplemental Covid-19 Paid Sick Leave](https://datatechag.com/california-supplemental-covid-19-paid-sick-leave-revised/) - Revised 11.16.20New Program Update: A program update is now available for printing California Supplemental Covid-19 Paid Sick Leave Balances on payroll check stubs. Go to Tools > Check for Updates to download and install the update. IMPORTANT NOTICE: This update contains new internal fields in the payroll check file. That means the Data File update process will - [Retirement FAQs](https://datatechag.com/retirement-faqs/) - Here are some of our most frequently asked questions on retirement plans. We will add more to this section as questions come in. Do I have to participate in the CalSavers program? California employers are required by state law to facilitate CalSavers if they do not offer an employer-sponsored retirement plan and have 5 or - [Program Updates to Retirement module](https://datatechag.com/program-updates-to-retirement-module/) - A program update to the Human Resource Management software is now available through Check for Updates. This update includes several new options to the Retirement module. These changes have come as we’ve received more information from CalSavers and customer feedback. Retirement Plan Census Export Formats The CalSavers system allows for both CSV and Excel Census - [W-2 Ordering Information](https://datatechag.com/w-2-ordering-information/) - 10.16.20 Each year we share this information with clients and we are re-posting this article for your information. DATATECH – The following are the guidelines and options for ordering and printing your W-2’s. Be aware that office supply stores carry multiple three and four per page formats. Compatible forms will have the form number from - [Retirement Plans #2: Census Export](https://datatechag.com/retirement-plans-2-census-export/) - At this time, the Census Export is designed for the CalSavers and OregonSaves retirement programs with automatic enrollment. It will determine what employees have worked and are eligible for enrollment.This option will be updated to handle opt-in retirement plans as well. For opt-in plans, the option will only export employees that have a retirement plan - [New Retirement Module In Datatech's HR Software](https://datatechag.com/new-retirement-module-in-datatechs-hr-software/) - An update is now available for Datatech’s HR software application. This update includes a NEW Retirement module. A series of posts are now available that include instructions on the setup needed and how to use the export/imports tools for implementation of retirement plans. Retirement Plan Blog Series: Module SetupCensus ExportImport Employee Status & Review EnrollmentsExport - [Retirement Plans #4: Export Payroll Contributions](https://datatechag.com/retirement-plans-4-export-payroll-contributions/) - The Export Employee Payroll Contributions is designed for the upload available on CalSavers & OregonSaves websites. As we get more feedback from customers other retirement program exports may be importable. Export Employee Payroll Contributions You can access the import from Retirement > Export Employee Payroll Contributions. Plan ID Select the Plan ID for the retirement plan - [Retirement Plans #3: Import Employee Status & Review Enrollments](https://datatechag.com/retirement-plans-3-import-employee-status-review-enrollments/) - The Import Employee Status is designed for the download “Employee Data” available from CalSavers & OregonSaves. The Employee Data export from these programs will look similar to this: As we get more feedback from customers, compatibility with other retirement program export formats will be added. Import Employee Status You can access the import tool from Retirement - [Retirement Plans #1: Module Setup](https://datatechag.com/retirement-plans-1-module-setup/) - The Employee Retirement Plan module is located within Datatech’s Human Resource Management software. At this time, the focus of the programming is to handle employee census exports, contribution file imports, and contribution exports for the CalSavers and OregonSaves programs. This blog will cover the setup required to use this module. If you are using an - [President’s Payroll Tax Deferral Order](https://datatechag.com/presidents-payroll-tax-deferral-order/) - Update – 09/08/2020 – During a monthly payroll industry teleconference, on Sept 3rd, the IRS clarified that deferring the employee portion of Social Security tax is optional. “Employers may, but are not required to utilize the relief.” If an employee wants their portion of Social Security tax to be deferred but the employer does not - [Form 941 Covid-19 Related Tax Credits](https://datatechag.com/form-941-covid-19-related-tax-credits/) - A software update is now available that includes the new Federal Form 941. Even if you don’t have Covid-19 wage credits, you must use the new form when filing. To download and install the update, go to Tools > Check for Updates. As with other program updates, if you have multiple users, all users must - [Oregon Minimum Wage Rate Update](https://datatechag.com/oregon-minimum-wage-rate-update/) - Oregon’s minimum wage will be increasing on July 1, 2020. The minimum wage increases to $13.25 per hour inside the Portland urban growth boundry, $11.50 per hour in nonurban counties and $12.00 in other areas of the state. Datatech has updated the Minimum Wage Rate based on the Standard rate of $12.00. Upon opening the - [941 Form Update](https://datatechag.com/941-form-update/) - Datatech is currently finalizing program changes for the new 941 form. This form has significant changes for the Covid-19 related tax credits. You should start familiarizing yourself with the new form, especially if you have Covid-19 wage credits. A worksheet, found in the instructions, will not be completed by the software. You will be responsible - [Payroll Refresher Webinar](https://datatechag.com/payroll-refresher-webinar/) - Missed the webinar or want to watch it again? Thank you to everyone that attend Datatech’s Payroll Refresher webinar. During the 2 hour session we discussed options for pre-printing crew time sheets, crew based entry options, rest & recovery, and overtime premium calculations. Below is a recording of the session and the material covered. We - [W-4 Changes - Allowances vs. Credits](https://datatechag.com/w-4-changes-allowances-vs-credits/) - Have questions about the new W-4 form for 2020? Datatech’s support department has received numerous calls this year regarding the 2020 W-4 changes. Some customers have reported employees noticing less withholding, some don’t understand the form, and others inquire whether they can continue using the old form. Below are some resources we hope will assist - [Entering checks for Covid-19 Paid Leave](https://datatechag.com/entering-checks-for-covid-19-paid-leave/) - We recommend you establish a separate workflow to enter and print checks for Covid-19 paid leave. Printing the checks in a separate batch will help keep them separate from checks that need to be distributed to current working employees. This may make it easier to mail them all out or keep the checks separate for - [Supplemental Paid Sick Leave for Food Sector Workers at Companies with 500+](https://datatechag.com/supplemental-paid-sick-leave-for-food-sector-workers-at-companies-with-500/) - California Supplemental Paid Sick LeaveOn April 16, CA Governor Newsom signed an order creating a new COVID-19 Supplemental Paid Sick Leave that requires employers, who are covered by Industrial Welfare Commission Wage Orders 3, 8, 13, and 14, Health & Safety Code section 113789 and have 500 or more employees, to provide up to two - [COVID-19 Resources](https://datatechag.com/western-growers-covid-19-resources/) - We have compiled a list of resources to help you during this time. Please keep checking back as we will continue to add to this blog. California Supplemental Paid Sick Leave On April 16, CA Governor Newsom signed an order creating a new COVID-19 Supplemental Paid Sick Leave that requires employers, who are covered by - [Covid-19 Paid Leave Update Available For Download](https://datatechag.com/covid-19-paid-leave-update-available-for-download/) - A new update for The Farmer’s Office and The Labor Contractor’s Office is available for download now via the Tools > Check for Updates option. This update includes new features to correctly handle the new Covid-19 related paid leave (Emergency Paid Sick Leave and Emergency Family & Medical Leave) that employees may be eligible to - [Initial Setup for Covid-19 Paid Leave Wages](https://datatechag.com/initial-setup-for-covid-19-paid-leave-wages/) - A wizard has been created that will assist you in setting up general ledger accounts, worker’s comp table entries, wage types, and leave definitions. Before using this wizard, you will need to perform 2 or 3 steps: If you are a farm labor contractor, set up a grower account to enter Covid-19 paid leave wages - [COVID-19 Tax Credit FAQ Released by the IRS](https://datatechag.com/covid-19-tax-credit-faq-released-by-the-irs/) - The IRS released a new FAQ today covering the tax credits for COVID-19 related paid leave. We are currently reviewing this information to determine recommended best practices and the extent of changes needed to support handling these tax credits. Initial programming changes are projected to include: A way to specify COVID-19 related paid leave wages - [Family First Coronavirus Response Act Is Effective April 1, 2020.](https://datatechag.com/family-first-coronavirus-response-act-is-effective-april-1-2020/) - The FFCRA’s paid leave provisions are effective on April 1, 2020, and apply to leave taken between April 1, 2020, and December 31, 2020. US Department of Labor Please use the following references provided by the U.S. DOL to understand this new act and pay your employees accordingly. The U.S. Department of Labor has posted - [Coronavirus Paid Leave Bill Signed Into Law](https://datatechag.com/coronavirus-paid-leave-bill-signed-into-law/) - The President signed into law a coronavirus emergency relief package on Wednesday. It includes paid leave for workers that may be diagnosed with coronavirus, may need to take time off of work to care for family members with coronavirus, or workers that need to take off time to care for children whose schools closed due - [COVID-19 Customer Update](https://datatechag.com/covid-19-customer-update/) - To Our Valued Customers, In an effort to protect our employees and community, and to continue to provide services to our customers, we have implemented plans to deal with the spread of COVID-19. Since authorities have recommended social distancing at this time, we are reducing our in-office staff and having high-risk employees work from home. When Datatech staff work - [Switch to New I-9 Form Before May 1, 2020.](https://datatechag.com/switch-to-new-i-9-form-before-may-1-2020/) - On January 31, 2020, USCIS published the Form I-9 Federal Register notice announcing a new version of Form I-9: Employment Eligibility Verification. The new version contains minor changes to the form and its instructions. Transition Period Employers should begin using this updated form as of January 31, 2020. However, the notice provides employers additional time to make necessary - [Rest & Recovery Rates with Minimum Rate Changes](https://datatechag.com/rest-recovery-rates-with-minimum-rate-changes/) - Datatech’s support department has received many calls over the last couple days regarding the Rest & Recovery Rates for the pay period of 12/30/19 – 01/05/2020. The issue is that R&R calculations are pay period based, while Minimum Pay Rates apply by work date. This is causing some customers to see the R&R rates below - [Year End Update released](https://datatechag.com/year-end-update-released-2/) - The 2020 Year End Update was released earlier this week and is available for download now via the Tools->Check for Updates option. A few reminders: All users will need to exit out of the program before the update can be installed. For network users, we recommend installing the update on your server. Then start the - [Changes to Sick Pay Plan Setup (Part 1)](https://datatechag.com/changes-to-sick-pay-plan-setup-part-1/) - A new option is available to change the point at which an employee’s plan year rolls over. With this change we have redesigned the Sick Pay Plan Setup. These changes will be updated on your software with the Year End Update. The following information will review the changes to the Sick Pay Plan Setup window. The - [Changes to Sick Pay Plan Setup (Part 2)](https://datatechag.com/changes-to-sick-pay-plan-setup-part-2/) - This post will discuss the new Rollover settings in the Sick Pay Plan Setup. Part 1 discussed the new layout to the setup window. These changes will be available when you have installed the 2019 Year End Update. Plan Year Settings The new Rollover On Settings appear on the Plan Year Settings tab. Rollover On - [When will the Year End Update be Released?](https://datatechag.com/when-will-i-get-the-year-end-update/) - We will publish the Year End Update soon after the IRS releases the FINAL version of Publication 15-T. The Pub. 15-T is the official Federal Income Tax Withholding Rates/Methods. When will the IRS release the publication? The IRS has said “… the final Publication 15-T will not be posted untilDecember…” We do not know what day - [Year End Update First Look: New W-4 (Part 4)](https://datatechag.com/year-end-update-first-look-new-w-4-part-4/) - Impact on State Withholding In some cases, when employees fill out the W-4, the allowances claimed were also used for state withholding calculation purposes. Most states have their own equivalent to the federal W-4 form, which employees must fill out if they wanted to use a different number of allowances for state withholding. Because the - [Year End Update First Look: New W-4 (Part 3)](https://datatechag.com/year-end-update-first-look-new-w-4-part-3/) - Changes Made to Withholding Calculations In Part 2, we took a look at the changes to the employee entry window for the new W-4. Part 3 covers the changes made to the withholding calculations so you know what to expect when employees fill out the new form. Example #1: 2019 W-4 In this example, the - [Year End Update First Look: New W-4 (Part 1)](https://datatechag.com/year-end-update-first-look-new-w-4-part-1/) - New W-4 for 2020 The IRS has completely redesigned the W-4 for 2020. The draft version of the form was released in August. The IRS should release the final version of the form soon. A draft of Publication 15-T describing the tax calculations to use based on the new form was also released last month. - [Year End Update First Look: New W-4 (Part 2)](https://datatechag.com/year-end-update-first-look-new-w-4-part-2/) - New Way of Calculating Income Tax As mentioned in Part 1, one of the reasons the IRS changed the W-4 is to improve accuracy of withholding amounts. Recent changes to how federal income tax is calculated have increased the standard deduction and eliminated exemptions. The IRS changed the W-4 to bring this form more in - [New EDD Occupational Employment Statistics Report in HRM](https://datatechag.com/new-edd-occupational-employment-statistics-report-in-hrm/) - New Feature for the EDD OES Report Are you are periodically asked to report occupational employment statistics (OES) by the Employment Development Department (EDD) of the State of California? If so, you will want to use our newest HRM Software feature, the EDD OES Report. After you update your program to version 8.100.0.612 or newer, - [New Feature For Crew Sheet Wizard](https://datatechag.com/crew-sheet-wizard-custom-order/) - Custom Order There is a new feature on the Crew Sheet Entry Wizard. It is designed to make entering hours and piecework from the same time sheet faster and more efficient. The Crew Sheet Entry Wizard is the fastest method of entering time. However, it was designed for use in conjunction with pre-populated crew sheets with - [Important Update For Oregon Quarterly Reporting](https://datatechag.com/important-update-for-oregon-quarterly-reporting/) - New Oregon Quarterly electronic files and printed reports The Print Quarterly Payroll Reports option has been updated to generate electronic files suitable for uploading the Form 132 and Schedule B information to the Oregon Payroll Reporting System (ORPS) web site. It will also now generate printed reports according to the blank paper specifications provided by Oregon. - [W2 Ordering & Printing Reminder](https://datatechag.com/w2-ordering-printing-reminder/) - It's that time of year again! Order your year end forms now to avoid stress and hassle later on. W-2 forms will be the same format and form #'s as 2014. In addition to W-2 forms, all ACA (Affordable Care Act) Applicable Large Employers will be required to supply employees with the 1095-C form. These - [HRM - Adding Dependent Coverage](https://datatechag.com/hrm-adding-dependent-coverage/) - Need to Add Dependent(s) to Existing Employee-Only Coverage? Many clients have recently contacted us to ask how best to add Dependents to a Health Benefit Record. This is usually an uncomplicated task when adding new coverage for both the Employee and the Dependents at the same time. But what should you do when the Employee - [Backup Recommendations](https://datatechag.com/backup-recommendations/) - Did you know Datatech IT Solutions has a Cloud Backup subscription service available? If you are interested in using this service, please contact Datatech IT Solutions for a quote: (559) 256-7744 Ext 114 or barak@datatech-it.com Get A Quote Back Up Your Datatech Software Many customers use the Backup and Restore option in their Datatech software - [New HRM Enhancement to Electronic 1095-C Corrections](https://datatechag.com/new-hrm-enhancement-to-electronic-1095-c-corrections/) - Filing Corrections Electronically? If you electronically report 1095-C corrections, the newest update to the HRM Software affects you. To review this process, please see our prior blog post and instructions HERE. Version 8.96.0.597 or newer contains a program enhancement which will assist you when reporting 1095-C corrections electronically. When you generate a Correction (1095-C) file, - [Still Lost on the Process of Creating Safe Harbor Checks?](https://datatechag.com/still-lost-on-the-process-of-creating-safe-harbor-checks/) - Are you still lost when it comes to processing your safe harbor information? Below is the workflow we published in our Help documentation menu with some added information. Help can be accessed for the individual windows by pressing the [F1] key. You can use the Check for Updates tool to download the latest version - [Saving Online Payments](https://datatechag.com/saving-online-payments/) - Are You Making More Payments Online? We have added a new feature to make saving electronic payments for A/P invoices easier. Go to Tools > Check for Updates to download the latest version of the software that includes this option.Previously, you could save electronic payments for A/P Invoices through the Misc Payables button in the Checkbook. However, - [New I-9 form released by Immigration Services](https://datatechag.com/new-i-9-form-released-by-immigration-services/) - Fresno, Calif.- As previously reported here at Datatech, the United States Customs and Immigration Services or USCIS has released the new Form I-9 on their website. The update is designed to make it easier for employee eligibility verification on a computer. By January 22, 2017, employers must use only the new version, dated 11/14/2016. Until - [Washington Family & Medical Leave Reporting](https://datatechag.com/washington-family-medical-leave-reporting/) - Note: An update was published on 7/19/19 to correct the format of the Employee Name in the F&ML report file. Please download the latest verison of the software before generating & uploading the file. (Reminder: the deadline for reporting the first two quarters of 2019 is August 31st) The Washington Family & Medical Leave reporting - [New HRM & Payroll Software Features](https://datatechag.com/new-hrm-payroll-software-features/) - Updates coming soon contain two new additions to Datatech software. The HRM Software update contains a small change to employee Health Benefit records. The Payroll Software also contains a new Utility. These new features may not apply to or be used by your company, but please review the following information to find out how they - [CalSavers Opens July 1st](https://datatechag.com/calsavers-opens-july-1st/) - California’s new retirement savings program opens on July 1st. Employers that do not already offer an employer sponsored retirement plan will be required to participate. While employers can enroll at any time, requirements to do so will be phased-in. Employers with more than 100 employees must join or implement their own plan by June 30, - [Rest & Recovery/Paid Rest Break Review](https://datatechag.com/rest-recovery-paid-rest-break-review/) - As many crops are gearing up for harvest, now is a good time to review your Rest & Recovery (CA)/Paid Rest Breaks (WA) payroll procedures. California Employers: A comprehensive guide to rest & recovery and non-productive time, including examples of wage calculations, can be found at https://www.dir.ca.gov/pieceratebackpayelection/AB_1513_FAQs.htm Washington Employers: The Rest Break Administrative Policies can - [EE0-1 reporting, new W-4, and program updates](https://datatechag.com/ee0-1-reporting-new-w-4-and-program-updates/) - A program update for The Farmer's Office and The Labor Contractor's Office was released over the weekend. Use the Check for Updates option on the Tools menu to download the update and view the release notes. The release notes includes a summary of the changes made since the last update on May 2nd. An update - [SSA "No-Match" Letters](https://datatechag.com/ssa-no-match-letters/) - Have you received an "Employee Correction Request" (or No-Match) letter from Social Security Administration? If so, you are certainly not alone. What Should You Do? We have received many calls from customers asking for guidance on how to proceed upon receiving a "No-Match" letter. So, our short answer is: Call your attorney. There are several - [Michigan Paid Medical Leave Act](https://datatechag.com/michigan-paid-medical-leave-act/) - Michigan Employers Michigan's new Paid Medical Leave Act will go into effect on March 29, 2019. Datatech currently supports sick pay laws in California, Arizona, Oregon, and Washington. The variance in the Michigan Law that differs from other states is the option to cap the weekly accrual of paid sick leave to 1 hour per - [2018 IRS Schemas Released](https://datatechag.com/2018-irs-schemas-released/) - Reminder that the latest update available for the HRM Software (using 'Check for Updates' on the Tools menu) now contains the IRS Schemas needed to generate electronic ACA files for the 2018 Tax Year. - [Important Information for Washington State Employers](https://datatechag.com/important-information-for-washington-state-employers/) - It has just been announced that reporting of wages for the Washington Paid Family & Medical Leave program has been delayed. - [HRM 2018 Forms Released](https://datatechag.com/hrm-2018-forms-released/) - The latest update available for the HRM Software now contains the bitmaps needed to print the 2018 ACA forms 1094-C and 1095-C on blank paper. Please note that this update does NOT include the new 'schemas' needed for generating 2018 electronic ACA files. - [ACA Electronic Filing Alert](https://datatechag.com/aca-electronic-filing-alert/) - A note of caution about the 2018 electronic filing and HRM Software. - [How-To Setup Plan Costs](https://datatechag.com/how-to-setup-plan-costs/) - This Blog Posts Covers How-To Correctly Enter Costs, Prior Year Costs, and Age Rated Costs on the Plan Setup Window in the HRM Software.. - [Important ACA Information](https://datatechag.com/important-aca-information/) - As a reminder to our customers who are Applicable Large Employers (ALE's), here are the important dates to keep in mind in relation to the upcoming ACA Information Returns season. - [California Exits FUTA Credit Reduction Status](https://datatechag.com/california-exits-futa-credit-reduction-status/) - The 2018 list of credit reductions states is posted at https://oui.doleta.gov/unemploy/futa_credit.asp. Note-"California repaid its outstanding advances, and did not have an outstanding balance on November 10, 2018, hence there will be no FUTA credit reduction". The only state/territory left in credit reduction status is the Virgin Islands. In anticipation of this, Datatech removed the Credit Reduction - [ACA Information Returns Volume 13](https://datatechag.com/aca-information-returns-volume-13/) - The previous post in this series discussed how to electronically report corrections to the IRS. This post will conclude Series 1 and will consider how to deal with penalty assessment letters you may receive from the IRS. - [ACA Information Returns Volume 12](https://datatechag.com/aca-information-returns-volume-12/) - The previous post in this series discussed how to make corrections to your employee files and reissue Corrected 1095-C's forms. Now we will consider how to create electronic Correction files and report them to the IRS. - [ACA Information Returns Volume 11](https://datatechag.com/aca-information-returns-volume-11/) - Our last post in this series discussed the process involved in making a good faith effort to obtain corrected information from employees. Now we will consider how to make the corrections to your files and reissue Corrected 1095-C's to employees. - [Cal/OSHA emergency regulation for e-filing Form 300A now in effect](https://datatechag.com/cal-osha-emergency-reg-now-in-affect/) - Fresno, California - As Datatech has reported, Cal/OSHA has moved forward to put into effect their published emergency regulation on injury and illnesses reporting on Form 300A. OSHA had published the emergency regulation last month and now employers will have to comply. The emergency regulation from Cal/OSHA is requiring all employers with over 250 employees - [H-2A growth exploding yet 'broken' say farm labor experts](https://datatechag.com/h-2a-growth-exploding-yet-broken-say-farm-labor-experts/) - Fresno, California - As forecast by the Department of Labor, H-2A visa certifications are exploding according to the American Farm Bureau Federation. But that's not news that means everything is alright for some who say the program is broken and in need of new policies to retain workers already here. Datatech has been following this story all - [ACA Information Returns Volume 10](https://datatechag.com/aca-information-returns-volume-10/) - Our last post discussed filing electronic Information Returns and submitting Replacement files. Now we will discuss the process involved in making a good faith effort to obtain corrected information from employees. - [ACA Information Returns Volume 9](https://datatechag.com/aca-information-returns-volume-9/) - Our last post in this series discussed how to submit electronic Test Files and place your TCC into Production (P) status. Now we will discuss how to submit electronic Production files and Replacement files. - [ACA Blog Series Now Available in Spanish!](https://datatechag.com/aca-blog-series-now-available-in-spanish/) - If you have been following our 2018 ACA Information Returns blog series for the past few weeks, you may have wondered if you could access these posts and associated instructions in Spanish. - [Farm Accounting Software for Clarity and Profitability](https://datatechag.com/farm-accounting-software-for-clarity/) - Fresno, California - There is no one-size-fits-all for farm accounting software, let's get that out of way right off the bat. And what can be more confusing for agribusinesses is that many companies label their software products under the category of 'farm accounting software.' But when you look under the hood, you find that it's not what you - [Update available for Oregon Transit Tax quarterly reporting](https://datatechag.com/update-available-for-oregon-transit-tax-quarterly-reporting/) - An update for The Farmer's Office and The Labor Contractor's Office is now available for Oregon employers. It includes a new option to print the Transit Tax quarterly reports and generate the electronic file containing the employee detail information. This update is only needed only for non-agricultural employees that must report the transit tax on - [ACA Information Returns Volume 8](https://datatechag.com/aca-information-returns-volume-8/) - Our last post in this series discussed the initial steps required to electronic file by registering for e-Services user accounts and completing the ACA Application for TCC. Now we will discuss how to submit a set of electronic Test files and how to place your TCC into Production status. - [ACA Information Returns Volume 7](https://datatechag.com/aca-information-returns-volume-7/) - Our last post in this series discussed creating the 1094-C form. Now we will discuss how to file your information return on paper. We will also discuss how to prepare for filing electronically. - [Emergency Regulation From Cal/OSHA Published](https://datatechag.com/emergency-regulation-from-cal-osha-published/) - Fresno, California - Datatech has learned that the California division of the Occupational Safety and Health agency has published a new regulation impacting California agribusinesses. Cal/OSHA is requiring all employers with over 250 employees or businesses deemed hazardous like agriculture who have 20 to 249 employees file their 300A forms for 2017 work related injuries - [ACA Information Returns Volume 6](https://datatechag.com/aca-information-returns-volume-6/) - Our last post in this series discussed furnishing 1095-C forms to employees. Now we will discuss how to create your 1094-C Form. The 1094-C accompanies the 1095-C forms that you send to the IRS, and serves as a summary of the information contained in the 1095-C forms. - [Filing ACA Health Insurance Forms Doesn't Have to Be Hard](https://datatechag.com/filing-aca-health-insurance-forms-doesnt-have-to-be-hard/) - Fresno, California - Preparing for the Affordable Care Act or ACA health insurance forms filing with IRS for your employees is a process, let's just be upfront about that. But with Datatech's Support department on your side preparing now for January filing is the key to your success. Datatech's Jason Titterington and the support department - [ACA Information Returns Volume 5](https://datatechag.com/aca-information-returns-volume-5/) - Our last post in this series discussed reviewing and editing 1095-C source information in preparation for your final compile of 1095-C information. Now we will discuss furnishing the employees with their 1095-C forms. - [ACA Information Returns Volume 4](https://datatechag.com/aca-information-returns-volume-4/) - The previous post in this series dealt with performing a practice compile of 1095-C information in preparation for 2018 ACA Information Returns. Now we will discuss reviewing and editing 1095-C source information. - [ACA Information Returns Volume 3](https://datatechag.com/aca-information-returns-volume-3/) - Our first two posts in this blog series have dealt with organizing your schedule and reviewing your HRM Software settings in preparation for 2018 ACA Information Returns. Now we will cover performing a test Compile of 1095-C Information, in order to help you detect now which employee files may need additional corrections prior to January 2019. - [ACA Information Returns Volume 2](https://datatechag.com/checking-your-hrm-software-settings/) - Our first post in this blog series covered the items needed to be prepared for your 2018 ACA Information Return season. Now we will cover the need to check your HRM Software settings and employee files for accuracy. - [Mandatory travel pay lawsuits have Ag employers up in arms](https://datatechag.com/mandatory-travel-pay-lawsuits-have-ag-employers-up-in-arms/) - Fresno, California - Ag employers are already about to be hit with higher minimum wages and overtime pay in California, now Datatech has learned that lawsuits filed in Monterey and San Diego counties seek to pay workers traveling on buses to and from work sites. "This could end up being an economic tsunami for farmers." John - [ACA Information Returns Volume 1](https://datatechag.com/new-blog-series-aca-information-returns/) - Datatech begins a new series of blog articles this week designed to help our clients make the best use of the Human Resource Management Software and allow them to quickly and easily process the 1095-C's for 2018. - [Datatech update for Washington paid family leave assessment coming](https://datatechag.com/washington-paid-family-leave-assessment-begins-january-1/) - Fresno, California - Datatech is in the process of updating our software to apply this new feature of Washington state law to provide for assessments for paid family and medical leave. This new law took effect in late 2017, but the premium assessments for both employer and employee won't begin until January 1, 2019. Starting - [Farm labor housing program loan applications due](https://datatechag.com/farm-labor-housing-program-loan-applications-due/) - Fresno, California - With the difficulty of finding farm labor one federal program seeks to provide funding for housing construction including H-2A participants. Datatech has many clients using the H-2A program for their farm labor workforce and the deadline to make application August 27, 2018. This housing loan program can possibly be a good way to attract - [Keep foodborne illnesses out of the classroom](https://datatechag.com/keep-foodborne-illnesses-out-of-the-classroom/) - Back to school is the perfect time for food safety reminders and especially to keeps hands clean according to hygiene experts. - [Now vital for employers with non-exempt employees to track ALL time](https://datatechag.com/vital-for-employers-to-track-all-non-exempt-employees-time/) - Fresno, California - Keeping time records for non-exempt employees is now more vital than ever. A recent California Supreme Court ruling decided that a standard that forgave employers in California for not compensating non-exempt employees for small, even trivial amounts of off-the-clock time will no longer be applicable. We're on top of these types of - [Datatech better serves clients in move to new Fresno offices](https://datatechag.com/datatech-better-serves-clients-in-move-to-new-fresno-offices/) - Fresno, California - After five years at 1911 Fine Avenue in Fresno, Datatech, accounting software for agribusiness, has moved to our new 7,500 square foot offices in Fresno at 4910 E. Clinton Way, Suite 103 on the corner of Winery. We're all about serving our valuable clients and this move to new offices is about being able - [Lawmakers tackle immigration, again, with new AG Act](https://datatechag.com/lawmakers-tackle-immigration-again-with-new-ag-act/) - Fresno, California - It's back! The guest worker bill, formerly known as the 'Ag Act' has been reintroduced under a new name and house resolution number. The AG and Legal Workforce Act (H.R. 6417) is out of the bag with bipartisan support this time, but with no less opposition by those who oppose mandatory E-Verify. When - [Heat safety gets updated OSHA rule in Oregon](https://datatechag.com/heat-safety-gets-updated-osha-rule-in-oregon/) - Fresno, California - Hot summer months are here nationwide and heat safety is a hot topic. Pardon the pun. Work-related deaths due to heat is a real number that is entirely avoidable and we here at Datatech wanted to remind you that like California, Oregon now has a "Heat Illness Prevention Program" rule in place. - [Congress plans to hold off on immigration vote](https://datatechag.com/congress-plans-to-hold-off-on-immigration-vote/) - Fresno, California - Datatech has learned that the House will hold off on an immigration vote according to Tom Nassiff of the Western Growers Association. Congress had been aiming at a vote this month for the Agricultural Guestworker Act (H.R. 4760). The proposal sponsored by Bob Goodlatte (R-VA), seeks to update the H-2A agricultural worker - [Push-back against Kroger PACA attack successful](https://datatechag.com/push-back-against-kroger-paca-attack-successful/) - Fresno, Calfornia - In an about-face, Kroger has rescinded their new '90-Day' terms policy for PACA Trust fresh produce suppliers set to start on August 1. Produce industry shippers, packers, suppliers and the associations that represent them and relieved. Datatech had reported on the new policy by Kroger two weeks ago, you can read our - [CA Immigration Worker Protection Act gets picked apart by Federal Court](https://datatechag.com/ca-immigration-worker-protection-act-gets-picked-apart-by-federal-court/) - Fresno, California - Datatech has learned that certain provisions of Assembly Bill 450 known as the Immigration Worker Protection Act that became law in California on January 1, 2018, have been blocked by the federal court this holiday week. The U.S. District Court for the Eastern District of California enjoined portions of the law on - [Oregon Transit Tax Update Available Now](https://datatechag.com/oregon-transit-tax-update-available-now/) - As mentioned in our previous post, Oregon is enacting a new Transit Tax, beginning July 1st, 2018. A new update is available to handle this. You can download this update by using the Tools->Check for Updates option within the program. For more information about the tax itself see the official Oregon website or our previous post. The - [Program Update Coming Soon to Handle Oregon Transit Tax](https://datatechag.com/oregon-transit-tax-update/) - As many of you know, Oregon is enacting a new statewide transit tax starting July 1, 2018. This tax is 1/10 of 1% of wages. This tax applies to: Oregon residents Nonresidents who perform services in Oregon For more information about the tax itself see the official Oregon website. The Transit Tax Program Update We - [Produce Shippers organize 'push-back' effort against new Kroger policy](https://datatechag.com/produce-shippers-organize-push-back-effort-against-new-kroger-policy/) - Fresno, California - Fresh produce shippers are stunned by the recent announcement from Kroger to suppliers of their new 'net 90-day' payment terms to take effect on August 1. Datatech has learned from industry analysts that this could be essentially a PACA busting effort on Kroger's part and they say it may be the beginning - [2018 Farm Bill Narrowly Passes the House](https://datatechag.com/2018-farm-bill-narrowly-passes-the-house/) - Fresno, California - With just two votes to spare, Datatech has learned that the House of Representatives has passed the 2018 Farm Bill(H.R. 2)Thursday on a 213 to 211 vote. There was a question as to whether a vote would take place at all after a conservative immigration measure failed in the House on Thursday. - [Will Congress get past immigration issue this week?](https://datatechag.com/will-congress-get-past-immigration-issue-this-week/) - Fresno, California - Datatech has just received comment from Western Growers CEO Tom Nassif on the impending vote in the House of Representatives on a way forward with immigration reform. Nassif is somewhat pessimistic but it all depends on whether the House Republicans can come together. He says House Democrats will likely oppose any GOP effort. - [OSHA 300-A log E-File Deadline Fast Approaching](https://datatechag.com/osha-300a-log-deadline-approaching/) - Fresno, California - In an about-face, the federal Occupational Safety and Health Administration is requiring employers to E-File their 300A logs by July 1, even if the employer is covered by a state OHSA plan. On April 30 the agency made the announcement reversing their previous position. Employers who had at least 20 employees at anytime - [The best farm accounting software, where can you find it?](https://datatechag.com/the-best-farm-accounting-software-where-can-you-find-it/) - Fresno, California - You may have asked these questions yourself in searching for agriculture payroll software, "Who has the best farm accounting software? Or, who has the best farm management software?" Here at Datatech, we feel we provide the best time-tested farm management, ag payroll and sales and inventory software, and you'd expect us to say - [Update: California still expected to exit "credit reduction" status in 2018](https://datatechag.com/california-expected-exit-credit-reduction-status-2018/) - UPDATE 6.1.18 Fresno, California -Datatech has received the California Employment Development Department's May 2018 Unemployment Insurance Fund Forecast. You can read the May 2018 forecast here. According to the California EDD, "The UI Fund deficit was $1.1 billion at the end of 2017. In 2018, for the first time since 2008, the Fund is expected to - [Update: WGA reacts to Trump Administration's commitment to modernize H-2A program](https://datatechag.com/update-trump-administration-says-its-committed-to-a-modern-h-2a-program/) - Fresno, California - Updated 5.24.18 4:18 P.M.: With the news that the Trump Administration has committed to modernizing the H-2A program, that Datatech has reported below, Western Growers Association's Tom Nassif has reacted to the news with optimism. Late Thursday Nassif said, “Any effort to simplify and streamline the federal government’s visa program for agricultural foreign - [House fails to pass Farm Bill, now what?](https://datatechag.com/house-fails-to-pass-farm-bill-now-what/) - Fresno, California - Perhaps you saw this coming, the 2018 Farm Bill known officially as the Agriculture and Nutrition Act (H.R.2), was voted down in the House of Representatives on Friday 198-213. Datatech has been following this story for some time and this week there was a lot of wrangling to try to get this - [Worksite immigration audits about to explode](https://datatechag.com/worksite-immigration-audits-about-to-explode/) - Fresno, California - Datatech has been following this labor issue for months and it keeps growing with intensity. Published reports are pointing to thousands of Immigration and Customs Enforcement(ICE) employer audits since last October and by the end of the fiscal year, the number will grow much higher. The Associated Press published a story on - [2018 Farm Bill passes through committee, heads to House floor](https://datatechag.com/2018-farm-bill-passes-through-committee-heads-to-the-house-floor/) - Fresno, California - Datatech is watching the progress of the 2018 Farm Bill through Congress. Today the bill passed out of the House Committee on Agriculture and now moves to the floor of the House of Representatives for consideration. The Agriculture and Nutrition Act of 2018 or H.R. 2 is based on extensive research and - [Offer to house Ag employees has payroll impact](https://datatechag.com/offer-to-house-ag-employees-has-payroll-impact/) - Fresno, California - Agribusiness, perhaps more than any other industry right now has labor challenges. Attracting employees may result in employers offering to house for free their prospects or offer to house them for less than market value. Datatech serves many clients in America that hire employees to pick and work in fields, and we - [New 'CalSavers' retirement program on Datatech's radar](https://datatechag.com/calsavers-program-on-datatech-radar/) - Fresno, California - Datatech is watching the progress of the new CalSavers program signed into law on September 29, 2016. CalSavers, also known as Senate Bill 1234, was designed to promote greater retirement savings for California's 7.5 million private-sector employees who currently lack access to employer-sponsored retirement plans. Expect the CalSavers soft launch to be this summer or - [California labor law 'fuzzy' for employers](https://datatechag.com/california-labor-law-fuzzy-for-employers/) - Fresno, California - As an employer in California you'd like to use the Division of Labor Standards Enforcement or DLSE, as an agency that interprets and enforces the labor law for employers with certainty. As Datatech has found out, it seems that is not always the case in Calfornia with labor law standards up for different - [Ag Act still has it's critics in Ag](https://datatechag.com/ag-act-still-has-ag-critics/) - Fresno, California - The H-2A visa program has been called 'broken' by congressional lawmakers. There is hope for farm labor with recent changes to the Ag Act traversing Capital Hill which outlines the new so called 'H-2C' visa guest worker program. But Western Growers President and CEO Tom Nassif says his organization still can't support - [Use this one simple tip to avoid ACA penalties!](https://datatechag.com/use-one-simple-tip-avoid-irs-aca-penalties/) - In the last two days, we've had two separate customers receive penalty letters from the IRS for heart attack inducing penalty amounts that resulted from the same mistake in filling out the 1094-C form for the 2015 tax year. To recap some of our past instructions: You must read and understand the instructions for filling - [New HRM Feature Helps Find Errors in Electronic 1095-C Files](https://datatechag.com/new-hrm-feature-helps-find-errors-in-1095-cs/) - There has been a new feature introduced to our Human Resources Management program. The Generate Electronic Files window now has a Validate File checkbox. This feature will assist in finding errors in the electronic 1095-C file before submitting the file to the IRS. When checked, the program automatically validates the electronic file that is generated against - [Datatech to attend AgSafe's Activate18 conference](https://datatechag.com/datatech-to-attend-agsafes-activate18/) - Fresno, California - Safety in the food and farming industries is of paramount importance. As an AgSafe member, Datatech's continuing effort is to support these industries and our clients with agribusiness software solutions in payroll and human resources. With this in mind, Datatech is attending the AgSafe 'Activate18' conference in Monterey, California February 27 to March 1 - [Update: ICE audits way up in Ag in California](https://datatechag.com/ice-audits-up-in-ca/) - Fresno, CA Update 2.20.18: Datatech has been reporting on increased ICE auditing in California and across the country in recent weeks and the mainstream media has been picking up their coverage of the issue. ICE Acting Director Thomas Homan had thrown down the gauntlet last Fall saying that his agency would increase enforcement efforts four - [New Human Resources Management Update](https://datatechag.com/new-human-resources-management-update/) - Fresno, California - A new version of the Human Resources Management Software is now available containing the updated IRS Schemas for the 2017 1095-C Electronic reporting. Before generating any electronic 1095-C files for 2017, have your IT professional log in to your server and open the HRM program. Once open, go to the Tools menu and - [Feds announce annual EEO-1 survey dates for 2017](https://datatechag.com/feds-open-eeo-1-survey-2017/) - Fresno, California - Get ready to report your employee data to the U.S. Equal Employment Opportunites Commission. Datatech has learned you have until March 31, 2018 to file your EEO-1 report. The EEOC has just opened their 2017 survey by completing the mail out of the survey Notification Letters as of January 24. The EEO-1 - [Alert! IRS: W-2 phishing scam of great concern](https://datatechag.com/alert-irs-w-2-phishing-scam-great-concern/) - Fresno, California - Datatech stays on top of issues impacting our clients and a Form W-2 email phishing scam warning is being issued by the Internal Revenue Service, state tax agencies and the tax industry in general. Businesses are being victimized where their sensitive employee data is given out to cybercriminals and identities of employees are - [2018 Oregon withholding tables available](https://datatechag.com/2018-oregon-withholding-tables-available/) - Withholding tables for 2018 for the state of Oregon have been released, and we have updated the state tax rate file with the new rates. As with the federal tax rates, the program will check every three days to see if new rates are available and download them automatically. Or you can go to the - [Federal tax table update for 2018](https://datatechag.com/federal-tax-table-update-2018/) - Yesterday the IRS released the new tax tables to use for 2018 based on the passage of the Tax Cuts and Jobs Act of 2017 late in December. A new federal tax rate file has been prepared and is available now for you to update your rates. There are two ways to get the updated - [Acting ICE leader says 'zero' tolerance for illegal immigration](https://datatechag.com/acting-ice-leader-says-zero-tolerance-illegal-immigration/) - Fresno, California - Acting Immigration and Customs Enforcement or ICE senior leader, Thomas Homan, is cracking the whip on immigration law breakers. Last fall, Homan was quoted as saying his department would step up immigration enforcement four or five times from the previous year. Datatech reported on these comments last year. On the ICE website, - [Alert! Phone scammers have a new trick in the bag](https://datatechag.com/alert-phone-scam-thats-more-aggravating/) - Fresno, California - We've reported on phone scams before, but every once in a while a new scam pops up that's even more aggravating. Datatech has recently become aware of a new phone phishing scam that pops up your own mobile number on your caller ID. It's as if you're calling yourself. You've probably already - [Year End Update Adds Ability to Change Sick Pay Anniversary Dates](https://datatechag.com/change-sick-pay-anniversary-dates/) - We have made a few major changes to our sick pay system. The first one you will notice is that all of the sick pay options are now found under Payroll-> Sick Pay Setup/Maintenance. This will allow you to find all of these windows in one central location. But that was just one of many - [Year End Update available for Shipper's Office](https://datatechag.com/year-end-update-available-shippers-office/) - The 2017 Year End Update can now be downloaded for customers running The Shipper's Office and The Broker's Office using the Tools->Check for Updates option. We recommend downloading and installing this update on your server. Run the program in all companies first to complete needed database updates, which may take several minutes. It's best to - [2017 Year End Update Available](https://datatechag.com/2017-year-end-update-available/) - A preliminary Year End Update with 2018 tax rates and forms is available for download now via the Check for Updates option on the Tools menu for The Farmer's Office and The Labor Contractor's Office. This update includes the current version of the Human Resources program, so it is not necessary to download an update - [IRS extends health insurance coverage forms due date](https://datatechag.com/irs-extends-health-insurance-coverage-forms-due-date/) - Fresno, California - Datatech has some breaking news from the Internal Revenue Service. The IRS just announced that it is extending the due date for reporting health insurance coverage forms to March 2, 2018. The IRS posted this note on 12.22.17 on their website. "This notice extends the due date for certain 2017 information-reporting requirements for - [2018 brings new labor and employment laws to the 'Golden State'](https://datatechag.com/2018-brings-new-labor-employment-laws-golden-state/) - Fresno, California - Like it, or not, California legislators were hard at work in 2017 to make employers lives, well, different, in 2018. Datatech wanted to share four of these new laws that have the most impact on employers. They are the banning of employers from asking prospective employees about past criminal convictions; requiring employers - [IRS Adds Secure Access Protection to e-Services Starting December 10, 2017](https://datatechag.com/irs-adds-secure-access-protection-e-services-starting-december-10-2017/) - The notice below was just sent out by the IRS to inform us of this change and how it will affect the way you log in to your e-Services account. When you log in on or after December 10, 2017, you will be prompted to provide the additional information necessary to securely validate your identity - [Minimum wage hikes set for January 1 across America](https://datatechag.com/minimum-wage-hikes-set-january-1-across-america/) - Fresno, California - Many wage earners across America will be the beneficiaries of higher minimum wages come January 1. Datatech wanted you to know that in just over three weeks, the states that analysts say had higher wage proponents and had the political momentum to get legislation passed, will continue to see increases in their - [Spanish Instructions for 2017 ACA Information Returns Now Available](https://datatechag.com/spanish-instructions-2017-aca-information-returns-now-available/) - Several messages have been sent since early November to let our customers know how to begin processing the 2017 ACA Information Returns. A detailed set of instructions in PDF format are available on Datatech's Support/Training webpage (under Human Resource Management/Annual Training.) Now those same instructions are available in Spanish as well. Note the new blue-gradient - [Datatech training department slates year-end webinar](https://datatechag.com/year-end/) - Fresno, California - Coming up later this month at Datatech we've slated a year-end webinar that you should seriously consider attending. On December 20 from 2-3:30 PM PST, Datatech Training Manager Hannah Tarrats will host a very important year-end webinar, "Year-End Payroll Tax Reports Review." We invite you to join us as Hannah goes through the - [Alert! ACA Penalty Letters Are in the Mail](https://datatechag.com/aca-penalty-letters-mail/) - Fresno, California - Datatech's Jason Titterington in our HRM support department posted this 'ACA Penalty Letter' alert to our blog earlier in the week and it's important and time sensitive enough to make sure you see it. So if you've already seen this post, good, if not, Datatech wants you to be alerted to this and - [E-File mandate includes all employers beginning January 1](https://datatechag.com/e-file-mandate-includes-employers-beginning-january-1/) - FRESNO, CALIFORNIA - Most employers in California are already e-filing their DE-9 and DE-9C with the Employment Development Department electronically. But Datatech wants to remind you that as of January 1, all employers with 9 employees or below will be included in the e-file mandate. Assembly Bill 1245 became law in 2015, requiring electronic filing - [New HR Management Feature Handles Outstanding Benefits Applications for 1095-C Filing](https://datatechag.com/outstanding-applications-feature/) - "I need to create 1095-C’s but some of my employees haven’t turned in their insurance applications! What do I do?" Some customers have had problems filling out their 1095-C forms because employees don’t return their insurance paperwork. This may put employers in a bind because of two reasons: In the event of an audit, they - [New HRM Feature Reassigns Medical Plans](https://datatechag.com/new-hrm-feature-reassigns-medical-plans/) - So you've come to the end of another Plan Year, and you now have the task of updating your employee Health Benefit records. The existing records should accurately portray the dates your employees were covered in the assigned Medical Plans. And you may also need to make deduction amount changes on a wholesale basis for - [Begin Processing 2017 ACA Information Returns Now!](https://datatechag.com/begin-processing-2017-aca-information-returns-now/) - January 31, 2018 is right around the corner, as is the need to be prepared to promptly meet your deadlines for ACA Information Return reporting. We invite you to see the New 1095-C Training PDF found on our Support/Training page under Annual Training. This document is a work-in-progress and will continue to be updated with - [UPDATE: House Judiciary Committee gives a slim pass to the "AG Act"](https://datatechag.com/update-ag-act-passes-judiciary-committee/) - UPDATED 10.26.17 - The 'AG Act' got a pass from the House Judiciary Committee on a slim 17-16 vote late Wednesday. The bill's author, Bob Goodlatte from Virginia had this to say on the passing, "The House Judiciary Committee today approved the AG Act to replace the broken H-2A program with a reliable, efficient, and fair program - [Acting ICE director to ramp up work-site enforcement](https://datatechag.com/acting-ice-director-ramps-up-worksite-enforcement/) - Fresno, California - In a recent speech, Datatech has learned the acting Immigration and Customs Enforcement Director Thomas Homan has ordered his department to increase work-site enforcement by up to "four or five times" from the current level, seeking to put a dent in illegal immigrants in the workplace. Speaking at a Heritage Foundation - [California governor dashes gender pay reporting bill](https://datatechag.com/governor-dashes-gender-pay-reporting-bill/) - Fresno, CA - Late Sunday Governor Brown vetoed a proposal on his desk that would have required California businesses with more than 500 employees to report to the state separate gender pay in their businesses. The bill's author claimed the bill would provide the transparency needed to close the gender pay gap. Assembly Bill 1209 was - [New law changes farm labor contractor licensing regulations](https://datatechag.com/new-farm-labor-contractor-regs/) - Fresno, California - Governor Brown has changed licensing regulations for farm labor contractors (FLC's) by signing Senate Bill 295 into law on Monday October 2. This law revises the FLC licensing regulations to require additional reporting requirements for FLC's on sexual harassment training for their employees as part of their license renewal. The revised regulations - [Ag Act proposes to energize farm labor prospects](https://datatechag.com/ag-act-proposed/) - Fresno, CA - One congressman is calling out the current H-2A program saying, "The current agricultural guestworker program, known as the H-2A program, is expensive, flawed and plagued with red tape." Now Republican House Representative from Virginia, Bob Goodlatte, who Chairs the House Judiciary Committee, has revealed his proposal for a solution called the 'Ag Act' - [FELS warns of misleading approach by state labor board](https://datatechag.com/fels-warns-misleading-approach-state-labor-board/) - Fresno, California - Calling it an effort to mislead, the Farm Employers Labor Service or FELS, is warning Ag employers of an approach by the Agriculture Labor Relations Board to prospect for labor claims. Datatech is a FELS member and wanted to share the latest with you. In a recent post from Bryan Little of - [Prepare Now for 2017 IRS Reporting Requirements](https://datatechag.com/prepare-now-2017-irs-reporting-requirements/) - The IRS has issued the Draft versions of their 2017 1094-C and 1095-C Forms and Instructions. You may want to take some time to review these as well as some of the highlights we have compiled below. By doing so you can take a more managed approach to your IRS reporting this year, as - [Western Growers and United Fresh join to market new recall insurance](https://datatechag.com/western-growers-united-fresh-join-to-market-recall-ins/) - FRESNO, CA - Datatech has learned in a move to curb loss of income due to recall, liability and other damages, Western Growers Association and the United Fresh Produce Association have joined in marketing a new recall insurance program. In a formal marketing agreement, United Fresh and Western Growers will jointly promote the Western Growers Shield™, the - [Business Alert: BBB says phishing scam discovered](https://datatechag.com/business-alert-bbb-says-phishing-scam-discovered/) - Fresno, California - Datatech has learned from the Better Business Bureau that scammers are targeting businesses and consumers using the 'BBB' name and logo to fraudulently claim companies are “violating the Fair Labor Standards Act,” the “Safety and Health Act,” and other ominous sounding notices. The Better Business Bureau says these emails are fake. They are designed to - [Feds team with Texas to provide post-Harvey relief](https://datatechag.com/feds-team-texas-provide-post-harvey-relief/) - Fresno, CA – Datatech appreciates that when the rain and flooding ends, Texans are left to recover from Hurricane Harvey. Now in a new forged alliance, Texans that may not ordinarily qualify for the United States Department of Agriculture's Supplemental Nutrition Assistance Program or SNAP, can qualify for disaster food relief through the availability of - [Terminating DACA impacts farm employers](https://datatechag.com/daca-termination-impacts-employers/) - Fresno, California - With the termination announcement of the Deferred Action for Childhood Arrivals or DACA program, Datatech wanted to give employers a 'head's up' that they'll most likely have to make some adjustments to remind themselves that these DACA employees work authorizations will expire. On September 5, the Trump Administration announced the termination of the - [White House rescinds new EEO-1 reporting requirements](https://datatechag.com/white-house-rescinds-new-eeo-1-reporting-requirements/) - Fresno, California - In what Human Resources experts say is a huge reprieve for employers, the Trump Administration has put a hold on revisions to the EEO-1 report required by employers. Datatech has received several inquiries about revisions to the 2017 EEO-1 report that would require additional programming in our HR program so that you can file - [Update: Excessive Heat Warning poses Ag labor dangers](https://datatechag.com/summer-heat-dangers/) - UPDATE 09.01.2017: The bulk of Summer may be behind us, but the heat knows no date on the calendar. As we head into the unofficial end of summer weekend for Labor Day the National Weather Service across the west and particularly the Central Valley of California has issued an Excessive Heat Warning. Meteorologist Norm Hoffmann - [Immigration tightens permanent residency applicant process](https://datatechag.com/immigration-tightens-permanent-residency-applicant-process/) - Washington, D.C. - In accord with the current administration's executive order, Datatech has learned that the United States Customs and Immigration Service has added more layers of screening for certain applicants seeking permanent residency. Starting in October, the USCIS will expand in-person interviews for those applicants whose immigration benefit, if granted, would allow permanent residence in - [Study shows voters call for Ag benefiting tax reform](https://datatechag.com/american-voters-call-for-tax-reform/) - FRESNO, CA - As a Farm Bureau Federation member, Datatech follows the many pressing issues challenging our agribusiness clients. One of those issues is the ground swell in ag circles for federal tax reform. A recent nationwide study from Morning Consult shows American voters support tax reform by a wide margin as well as tax changes - [Full solar eclipse wows America](https://datatechag.com/full-solar-eclipse-wows-america/) - FRESNO, CALIFORNIA - August 21, 2017 will go down in history as a day Americans looked to the sky from Salem, Oregon to Charleston, South Carolina to marvel the natural beauty of a full solar eclipse. We here at Datatech took some time to see the nearly 75 percent totality here in Central California. From - [Farm labor: Where do minors fit in?](https://datatechag.com/farm-labor-and-minors/) - Fresno, CA - Datatech is observing that many youth are heading back to school in August, but as each summer progresses, many youngsters do get out into the ag fields and help pick fruits and vegetables. Many of us did that in our youth. But what does the California Labor Code say about minors and - [Updated Green Card goes mobile](https://datatechag.com/updated-green-card-goes-mobile/) - WASHINGTON D.C - Datatech has learned that United States Customs and Immigration Service will now allow lawful permanent residents who file the online Form I-90, Application to Replace Permanent Resident Card, without assistance from an attorney or accredited representative, to file their form and upload evidence entirely on a mobile device. The redesign of the online Form - [Bay Baby Produce grows with Datatech software](https://datatechag.com/bay-baby-produce-grows-with-software-for-ag-from-datatech/) - Fresno, California - Datatech is proud of our all our clients as they produce and compete effectively in the marketplace with software for ag. Client Bay Baby Produce of Burlington, Washington is telling their wonderful story of growth in The Produce News in July. Bay Baby Produce was founded in 1999 and as they grew, - [Update: Farm Bill listening sessions expanded](https://datatechag.com/farm-bill-listening-sessions/) - FRESNO, California - Updated 8.2.2017 - Farm bill listening sessions have been expanded in California. Datatech has learned through the Farm Bureau Federation that an additional listening session for the 2018 Farm Bill will now included Salinas' Hartnell Community College on August 10 at 9:30 a.m. This is a unique opportunity for farmers and ranchers - [Ag Human Resources certificate programs slated](https://datatechag.com/ag-hr-certificate-programs-slated/) - FRESNO, California - Datatech would like to share with Human Resources professionals in agriculture who'd like to enhance their skills in recruiting, retention, information and cost analysis, that they can grow their skills in Ag HR certificate programs scheduled in two state locations for the first week in August. The Agriculture Personnel Management Association is - [Congressional leaders talking farm labor fix](https://datatechag.com/congressional-leaders-talking-farm-labor-fix/) - Washington D.C.- Lot of talk in the nation's capital about farm labor these days. Datatech which provides state of the art farm payroll software for clients across America is keenly interested in labor issues. Congressional leaders with the House Judiciary Committee brought in farmers and other House members to comment on the issue of the - [Update: Revised I-9 form must now be used](https://datatechag.com/updated-revised-form-i-9/) - Fresno, Calif.- Update 9.28.17 The United States Customs and Immigration Service or USCIS is reminding employers that the revised Form I-9 that was initially released in July, must now be used. Datatech reported on this story in July and you can read the stories below. Form I-9, the Employment Eligibility Verification document has storage and retention - [California Labor Commissioner publishes 'Rights of Victims' notice](https://datatechag.com/california-labor-commissioner-publishes-rights-victims-notice/) - Fresno, California - Datatech has learned that the California Labor Commissioner has published an employee notice that employers are required to provide newly-hired employees and to existing employees upon request. The notice outlines 'Rights of Victims' for sexual assault, domestic violence and stalking. Required by California Assembly Bill 2337, which passed by the Legislature in - [Employee file: Will you allow an employee inspection?](https://datatechag.com/employee-file-inspection/) - FRESNO, Calif. - Have you ever wondered what's in your employee file? As an employer, how do you go about allowing that? Or do you at all? We recently saw a Farm Employer Labor Service Q & A on the topic and thought it would be good information to pass along to Datatech clients and guests. - [Mandatory Paid Sick Leave Debuting in Arizona July 1](https://datatechag.com/paid-sick-leave-debuting-in-arizona/) - FRESNO, CALIFORNIA - At Datatech, we get it. Payroll services are increasingly complex as new laws are passed that provide for changing pay structures and new employee benefits such as sick pay. Beginning July 1, add Arizona to the list of state-mandated paid sick leave laws. Quoted in the Arizona Republic, Ellen McKitterick a staff - [Agriculture survey is set for this year](https://datatechag.com/agriculture-survey/) - FRESNO, CALIF. - America’s farmers and ranchers will soon have the opportunity to strongly represent agriculture in their communities and industry by taking part in the 2017 Census of Agriculture. As a reminder from Datatech and the USDA, the census is conducted every five years by the U.S. Department of Agriculture’s National Agricultural Statistics Service, - [Repost: New HRM Tool Tip](https://datatechag.com/repost-new-hrm-tool-tip/) - Reposting from an earlier Support Blog post: Datatech's HRM Software has just made it a little easier to check the deductions being calculated when a Health Benefit Record is added or edited. For those who want to see what calculation the software is making to come up with the amount it will deduct for the - [Labor Commissioner updates paid sick leave questions](https://datatechag.com/labor-commissioner-updates-paid-sick-leave-questions/) - FRESNO, California - With many questions surrounding the Paid Sick Leave law in California, Datatech would like to update you on the California Labor Commissioner's updated 'frequently asked questions' about this new law. California's new Paid Sick Leave law, AB 1522, came into law on January 1, 2015 and was amended in AB 304, effective July 13, - [Farm labor service creates 'day of rest' waiver form](https://datatechag.com/farm-labor-service-creates-day-rest-waiver-form/) - FRESNO, California - Datatech continues to follow any developments in farm labor and payroll concerns. Now that the California Supreme Court has ruled on the 'day of rest' provision in the Labor Code as it pertains to agriculture, the Farm Labor Employment Service has created a waiver form for employers to provide employees so that - [No 'One-Size-Fits-All' In Ag Accounting Software](https://datatechag.com/no-one-size-fits-ag-accounting-software/) - FRESNO, California - In today's agribusiness the options for technology abound including the accounting and payroll arenas. Still doing things by hand? Perhaps you're using generic software as opposed to a program designed for ag cost accounting. With no "one-size-fits-all' solution in ag accounting software, there is still the opportunity for true organization and time savings - [Datatech is hiring, see our new 'careers' page](https://datatechag.com/new-careers-page/) - FRESNO, California - Jobs, where are they? Is it getting better or worse? The answers to those questions depend on where you live according to a recent study. Here at Datatech in Fresno, we can tell you this: We're hiring! Datatech is proud to announce that we are now live on our new 'Datatech - [Court clarifies labor questions with 'day of rest'](https://datatechag.com/court-clarifies-labor-questions-with-day-of-rest/) - FRESNO, California - It was the clarity that farm labor concerns have been seeking from lawmakers for months after the passage of Assembly Bill 1066. That legislation removed the exemption agriculture operations enjoyed that allowed for laborers to work seven or more days in a row without a day of rest. Datatech, which provides payroll - [US Green Cards get a security makeover](https://datatechag.com/us-green-cards-get-makeover/) - FRESNO, Calif. - New permanent residents and immigrant employees will now be receiving high tech cards and authorizations from the United States Customs and Immigration Service. Datatech software, which supports many farm labor contractors and growing and packing operations have learned that the new documents will start to be issued this month. The new Permanent Resident - [Legislative Action Day for farm labor contractors Wednesday](https://datatechag.com/legislative-action-day-farm-labor-contractors-wednesday/) - FRESNO, Calif. - Each year the farm labor contractor industry is given the opportunity to engage legislators and their staff on the important industry issues. Farm labor contractors make up a significant number of Datatech clients who use our Farm Labor Contractor's office payroll with HR management software. Datatech actively reports on many of the - [New Ag Safety Certificate Program Slated](https://datatechag.com/new-ag-safety-program/) - FRESNO, Calif. - Safety is job one for industry, in general, and that goes for agricultural settings as well. Datatech wanted to share a new ag safety certificate program that is ramping up for owners, safety and human resource managers, loss control and safety consultants and others responsible for agricultural production and business safety in the - [Perdue sworn in as new Agriculture Secretary](https://datatechag.com/perdue-sworn-new-agriculture-secretary/) - Washington, D.C. – Datatech congratulates the new Secretary of Agriculture. Sonny Perdue has been sworn in as the 31st U.S. Secretary of Agriculture by fellow Georgian and Associate Justice of the U.S. Supreme Court Clarence Thomas in a brief ceremony Tuesday at the Supreme Court building. The U.S. Senate confirmed Secretary Perdue by a vote of - [Datatech attends Emerging Leader employment expo at FCC](https://datatechag.com/emerging-leader-employment-expo-slated-for-fcc/) - FRESNO, Calif. - To be considered an emerging leader is a fine goal. And several Central Valley employers including Datatech will be looking for those candidates that seek employment to grow their career prospects. For Datatech, candidates interested in serving the agribusiness community in technology are being sought. On Friday, April 21 at Fresno City - [New Datatech software 'Tool Tip' for Human Resources Management](https://datatechag.com/software-update-human-resources-management/) - FRESNO, Calif. - Datatech programming continues to improve our Human Resources Management software. It's now easier to see the deduction calculations that the ag payroll software is making upon adding or editing a health benefit record for an employee. The new 'Tool Tip' feature pops up when a user clicks on the "Amount" box to the - [New HRM Tool Tip for Deductions on Health Benefit Records](https://datatechag.com/new-hrm-tool-tip-for-deductions-on-health-benefit-records/) - Datatech's HRM Software has just made it a little easier to check the deductions being calculated when a Health Benefit Record is added or edited. For those who want to see what calculation the software is making to come up with the amount it will deduct for the employee, a new Tool Tip will pop - [Career fair at CSU Fresno seeks to hire veterans for Ag careers](https://datatechag.com/career-fair-csu-fresno-puts-vets-in-ag-careers/) - FRESNO, Calif. - Putting veterans to work in agriculture is the mission of the Farmer Veteran Coalition. Datatech has learned that the rate of unemployed veterans continues to climb and the FVC is working hard to match vets with ag employers. With that aim, a Veteran Career Fair is scheduled this Wednesday, April 19 from - [Form 941 update available](https://datatechag.com/form-941-opdate-available/) - An update is available now that includes changes made to the federal Form 941 for 2017. Customer that are running The Farmer's Office, The Labor Contractor's Office, The Shipper's Office, The Broker's Office or Food Processor Accounting can use the Check for Updates option on the Tools menu to download and install this update. Customers - [Latest: Feds allocate 100 percent water for south of Delta users](https://datatechag.com/feds-give-100-percent-water-allocations/) - FRESNO, Calif. – Datatech has been following closely the issues exposed by the extremely wet water year in California water storage and conveyance systems. On Tuesday the Federal Bureau of Reclamation announced an update to the 2017 water supply allocation for all Central Valley Project contractors South-of-Delta to 100 percent from the earlier announced 65 percent - [Extremely wet water year in California exposes issues](https://datatechag.com/wet-water-year-california-exposes-issues/) - Datatech - Fresno, California - We've been watching what the experts are saying about California's wet winter and the federal water allocations for contracted users. On the surface, you'd think agriculture users should get 100 percent of their federal water allocations, it was reported that users would get 65 percent of their contracted allocations. This - [Census of Agriculture seeks to shape the future](https://datatechag.com/census-of-agriculture-shape-future/) - WASHINGTON D.C. – Shaping the future may seem like a fools errand to many, but America’s farmers and ranchers will soon have the opportunity to strongly represent agriculture in their communities and industry by taking part in the 2017 Census of Agriculture. This census is conducted every five years by the U.S. Department of Agriculture’s National - [National Ag Day across America](https://datatechag.com/national-ag-day-across-america/) - Fresno, California - At Datatech, we appreciate the vital role agriculture plays in our region and the country. National Ag Day is a day to thank and to recognize the value that agriculture plays in the United States. Agriculture's vital economic and food security role can't be overstated Farm co-ops, universities, 4-H clubs, agricultural associations, - [Winter storms force food safety alert](https://datatechag.com/winter-storms-food-safety-alert/) - Fresno, CA - Winter isn't over as a late season Nor'easter impacts eastern states and rainy weather is expected back in the west by next Monday/Tuesday. At Datatech, we take weather seriously and this forecast has prompted the United States Department of Agriculture's Food Safety and Inspection Service to share food safety suggestions to keep in - [ACA Correction Report Examples](https://datatechag.com/aca-correction-report-examples/) - Before reading this post, make sure you have read the previous post first: Creating ACA Replacement and Correction Files. The ACA Correction Report allows you to see what information will be included in a correction file. Three separate sections are printed to show what information has changed on each part of the form. In some - [Creating ACA Electronic Replacement and Correction Files](https://datatechag.com/creating-aca-electronic-replacement-and-correction-files/) - Many customers have been waiting to generate correction files. The latest update to the Human Resources Management program includes this feature. You can use the Tools->Check For Updates option to install the latest version of HRM (7.72.0.436.) For your reference, we will provide an overview of both the Replacement and the Correction processes here, and step-by-step instructions - [USDA providing disaster assistance programs](https://datatechag.com/usda-disaster-assistance-programs/) - Fresno, California - You may not know this but the United States Department of Agriculture (USDA) provides grant programs for farms and land owners and individuals suffering from disasters in their locale. U.S. Department of Agriculture has sent out a reminder to those affected by the recent storms that the USDA has several programs that provide - [Overtime rule decision pushed to May 1](https://datatechag.com/federal-overtime-rule-decision-pushed-to-may-1/) - Fresno, California - Federal overtime rule saga continues in court and this week a judge granted the Department of Labor an extension to May 1 for a decision. The agency will be required to provide a position and briefs on the legitimacy of jacking up the federal overtime salary threshold by more than double. Gail Whaley from - [Time to File Your ACA Information Returns with the IRS](https://datatechag.com/time-to-file-your-aca-information-returns-with-the-irs/) - Now that the deadline for Paper Filing your ACA Information Returns (February 28, 2017) has come and gone, it is time to focus on making sure your Employee copies of the 1095-C forms have been furnished, either in person or postmarked, by Thursday, March 2, 2017. And for those of you who must, or who - [IRS Issues TCC Status Alert](https://datatechag.com/irs-issues-tcc-status-alert/) - As we know that this problem has already affected some of our customers, please be aware that the IRS has issued the alert shown below. You may use the following link to go directly to the IRS site. https://content.govdelivery.com/accounts/USIRS/bulletins/18a392a - [UPLOADING ACA ELECTRONIC FILES](https://datatechag.com/uploading-aca-electronic-files/) - Some of our customers have reported issues with being able to find the IRS upload pages for either Test files or Production files. Here is a new link to open the IRS site where you can select which channel you want to use and then log in to upload your files, obtain your Receipt ID, - [Datatech expands Support/Training pages](https://datatechag.com/datatech-expands-supporttraining-pages/) - Fresno, California - In an effort to help clients grow in their learning and make the most of their software purchase, Datatech continues to expand and re-organize the Support/Training videos pages of it's website. Supporting clients with our friendly Support and Training staff on the phone, online and in person is an extremely important part Datatech's - [Datatech expands Support/Training pages](https://datatechag.com/datatech-expands-supporttraining-pages-2/) - Datatech expands Support/Training pages Fresno, California – In an effort to help our clients grow in their learning and make the most of their software purchase, we continue to expand and reorganize the Support/Training videos pages of our website. Supporting clients with our friendly Support and Training staff on the phone, online and in person is - [Bank Reconciliation Training](https://datatechag.com/bank-reconciliation-training/) - Datatech - Training Manager Hannah Tarrats will conduct an online webinar on February 21, 2017 at 2:00 p.m. PST. Improve your knowledge with Datatech. This webinar will cover the bank reconciliation process, including entering and tracking outstanding checks from your previous software, and tools & tips for finding and fixing discrepancies. After registering, you will - [Datatech Training Webinar - Payroll Reports & Fixes](https://datatechag.com/datatech-training-webinar-payroll-reports-fixes/) - Datatech - Time for another informative webinar with Hannah Tarrats on Feb 23, 2017 at 2:00 PM PST. This webinar will cover the most common payroll reports, exporting payroll data and common fixes that will further your knowledge of Datatech Payroll software. Register now on the link below: https://attendee.gotowebinar.com/register/5670843751115999745 View System Requirements After registering, you - [Study shows Healthcare costs as top concern for Americans](https://datatechag.com/healthcare-costs-top-concern/) - Fresno, CA - While immigration, terrorism and crime are concerns for Americans, healthcare costs far outweigh those concerns in a recent study. Monmouth University in New Jersey polled just over 800 Americans in mid-January and found that 25 percent of respondents, more than 10 percent above the next topic, feel that Healthcare costs are what - [Insidious scams force warning](https://datatechag.com/insidious-scams-force-warning/) - You hear about scams all the time, but there are two scams circulating that has security leaders especially concerned about. - [Scammers working overtime to catch you unaware](https://datatechag.com/scammers-working-overtime/) - FRESNO, Calif. - Several scams out there to warn you about. An alert from the Better Business Bureau is warning consumers about a phone scam across the country where the caller on the line starts the call with "Can you hear me?" Also the IRS is warning payroll and HR departments about a W2 scam. The - [EDD in California behind the AB 1513 curve](https://datatechag.com/edd-behind-ab1513-curve/) - Fresno, California - The California Employment Development Department(EDD) came to the AB 1513 show late and just recently has stated their directions on reporting AB 1513 back-wages. Here at Datatech, we stay on top of labor legislation and reporting requirements for state and federal agencies for the benefit of our clients. You'll recall that the - [Rest and recovery features added to Batch Check Entry](https://datatechag.com/rest-and-recovery-features-added-to-batch-check-entry/) - The Batch Payroll Check entry window now has some new features to support paying Rest and Recovery wages to employees. Previously, you needed to use the Daily Payroll Entry window and perform all calculations for Rest and Recovery pay rates using the Daily Payroll features. The new features added to the Batch Payroll Check entry - [Reporting AB 1513 wages to the EDD](https://datatechag.com/reporting-ab-1513-wages-to-the-edd/) - Recently we were able to get a few answers on how the EDD wants the AB 1513 wages reported. We will be creating a special DE-9/DE-9C report specifically for these wages. It will be a separate process from the regular quarterly reporting workflow. The late notice that the EDD gave employers means that it will - [Bad address tracking update](https://datatechag.com/bad-address-tracking-update/) - Some new features have been added to help track bad employee addresses. Use the Check for Updates option to download the current version that includes these changes. Note: This update includes a change that requires an update to the payroll check database table. This change may take some time to complete, so it may be best - [AB 1513 Notices from the EDD](https://datatechag.com/ab-1513-notices-from-the-edd/) - Many customers are receiving notices from the EDD regarding reporting AB 1513 wages. Unfortunately the notice raises several questions that it doesn't directly address. We have a copy of the notice and we do not know anything beyond the information in the notice. We do have a call into the EDD and hope to get a - [Minimum wage reminder](https://datatechag.com/minimum-wage-reminder/) - The minimum wage changed on January 1st to $10.50/hour in California. Many other states schedule their rate changes for January 1st as well. The DIR has a FAQ page for the minimum rate change in California that you may want to review. To double check that you have the correct minimum wage rate for 2017, - [WARNING: IRS e-Services Phishing Scam](https://datatechag.com/warning-irs-e-services-phishing-scam/) - For those of you who are dealing with updating your IRS e-Services password/passphrase, be aware that the IRS has posted a warning on the e-Services login page about various emails that are circulating which ask you to update your e-Services information. The links that are provided in these emails appear to access e-Services, but are - [2016 Year End Update](https://datatechag.com/2016-year-end-update/) - A preliminary Year End Update is available now for customers using The Farmer's Office and The Labor Contractor's Office. Use the Tools->Check for Updates option to download the update and get it installed. Update 12/27/16: The Year End Update has been posted today for The Shipper's Office and The Broker's Office. You can now - [After the AB 1513 Safe Harbor deadline](https://datatechag.com/after-the-ab-1513-safe-harbor-deadline/) - Now that the deadline for making AB 1513 Safe Harbor payments has passed, here are a few important thing to keep in mind: Safe Harbor Report Now that you have issued your payments, do not run the Safe Harbor Report again for all employees with the box checked to Create Safe Harbor Detail File. This - [Cock-a-doodle-do its a new year and new laws for you](https://datatechag.com/cock-doodle-new-year-new-laws/) - Fresno, CA - Okay, some say 2017 is the year of the Rooster. Hence the catchy title, but doesn't matter where you live in America, January 1 means new laws will take effect in your neck of the woods. Legislators have to earn their keep and they're churning out new laws every year, in some - [Safe Harbor update](https://datatechag.com/safe-harbor-update/) - A new update is available via the Tools->Check for Updates option that includes a change to the Safe Harbor Returned Checks Report. This update is available for download now for customers using The Farmer's Office or The Labor Contractor's Office. We will post an update for customers using The Shipper's Office later this afternoon. Remember, - [Don't let cyber scams ruin your life](https://datatechag.com/dont-let-cyber-scams-ruin-your-life/) - Fresno, Calif. - Just when you thought it was safe, cyber scams are everywhere including apps that trick you into believing they're actually a legit retail application in the Apple App Store. Not. Here at Datatech we get information on scams all the time from various sources and you can be sure we'll pass the - [Safe Harbor Payments & Look-Back Sick Pay Calculations](https://datatechag.com/safe-harbor-payments-look-back-sick-pay-calculations/) - If you are using the Look-Back method for sick pay hourly rate calculations and entered a new Wage Code for the Safe Harbor payments, you should double-check the setting for "Include in Regular Rate of Pay Calculations" on the Wage Type setup. If the box is checked the software will include Safe Harbor wages into the - [Handling returned safe harbor checks](https://datatechag.com/handling-returned-safe-harbor-checks/) - Update 12/6/2016: The DIR has released additional details on the following page: Instructions for Payments to the Unpaid Wage Fund. We are reviewing the Form 40 that the DIR is requesting employers to use and will publish an update when the program has been modified to generate a file in this layout. We will post - [Don't wash that turkey! What?](https://datatechag.com/dont-wash-turkey/) - Fresno, Calif. - You'd think, "Okay, I have this 20 pound bird to cook. Better wash it to clean it off before cooking it." Wrong, according to the United States Department of Agriculture. Being 'food safe' is one of their key concerns for Americans and especially during periods of festive endeavors like this weeks Thanksgiving - [IRS Extends 1095-C Furnishing Requirements!](https://datatechag.com/irs-extends-1095-c-furnishing-requirements/) - The IRS has released Notice 2016-70, which extends the due dates for furnishing 1095-C's to employees. Use the link to see the entire Notice, but we have copied below the verbiage pertaining to this extension: "Following consultation with stakeholders, the Department of the Treasury (Treasury) and the Service have determined that a substantial number of - [Handling TIN Validation errors](https://datatechag.com/handling-tin-validation-errors/) - The most common error employers received in the 1095-C acknowledgement file was the TIN validation error. (TIN stands for Taxpayer Identification Number.) This error indicates the the IRS could not match the social security number and name information provided in the electronic 1095-C record to the Social Security Administration's database. There are several reasons for - [Keep Your IRS e-Services Password Updated!](https://datatechag.com/keep-your-irs-e-services-password-updated/) - For those of you who have an IRS e-Services account, you will want to make sure that you keep your online password updated. The IRS recently informed one of our customers that if the password is not changed every 6 months, the site will require you to repeat the registration process in order to use your - [Food sitting out too long is a no-no](https://datatechag.com/food-sitting-out-too-long-is-a-no-no/) - Re-post: Fresno, CA - Believe it or not, but in just two weeks, Americans will be feasting on turkey once again. Time flies when you're having fun, right? Datatech published this article with reminders from the USDA about food left out for too long and the dangers of this practice last December. It's fitting that - [Export Safe Harbor data for Simpluris](https://datatechag.com/export-safe-harbor-data-for-simpluris/) - If you are using Simpluris as your third party administrator to make Safe Harbor payments, you will need to export two Excel files. The first file will include the employee information (name/address/SSN/payment amount) and the second file will include the pay period data for Simpluris to use for the required statement that must accompany the - [Safe Harbor program update available](https://datatechag.com/safe-harbor-program-update-available/) - A couple of last minute corrections were made to the Create Checks option and the option to print statements with the checks. If you will be printing your own Safe Harbor checks, make sure you are running on at least version 7.77.1650 so that you have these changes. Use the Check for Updates option on the - [Prepare NOW for January 2017 1095-C & 1094-C Reporting & Medical Insurance Open Enrollments](https://datatechag.com/prepare-now-for-january-2017-1095-c-1094-c-reporting-medical-insurance-open-enrollments/) - If you have just now succeeded in forgetting the debacle that was 1095-C and 1094-C reporting for 2015, it's time to reawaken all that you hoped was in the past and start preparing for 2016 reporting during January , February, and/or March 2017. According to IRS Instructions, the following are the dates to put on - [Hall Management recommends Datatech's complete farm payroll solution](https://datatechag.com/hall-management-recommends-datatechs-complete-payroll-solution/) - Fresno, CA - With so many legislative changes in the payroll arena there's only one software solution and that's Datatech's Labor Contractor's Office with HR Management, according to Tony Randles of Hall Managment in Kerman, California. "Whenever these unforeseen changes in legislation come along...you know…the struggle is to remain efficient and profitable. With the ACA - [Exporting AB 1513 payment information](https://datatechag.com/exporting-ab-1513-payment-information/) - If you are using a third party administrative (TPA) service to issue payments and track down former employees, you will need to export the information from the Safe Harbor payment detail files to provide the needed information to the TPA. This post will cover two different scenarios. In the first scenario, you will be providing - [AB 1513 weeds](https://datatechag.com/ab-1513-weeds/) - Question: Does the 4% method allow the employer to credit breaks that are overpaid in one pay period against breaks that are underpaid in another pay period? Answer: No. Yes. Not really. It depends on how you look at it? The following is not legal advice, but an explanation of how the Safe Harbor Report - [Quality raisins for 2016 with a smaller harvest](https://datatechag.com/quality-raisins-2016-smaller-harvest/) - Fresno, Calif. - With the raisin harvest in full swing growers and packers are dealing with a fine quality for the fruit, but smaller totals for the harvest as compared to last year and this was not unexpected. The Raisin Bargaining Association's Steve Spate was quoted in an article by the Western Farm Press as - [New ACA Look-back Eligibility Report](https://datatechag.com/new-lookback-eligibility-report/) - For those that are using the Look-back Method to determine Insurance Eligibility, a new report has been created to make the process much simpler and easier to manage. There are several differences between the new report and the existing ACA Hour Eligibility Report: Previously the ACA Hour Eligibility Report was used to determine full or part - [Be protected from California's AB 1513 piece-rate law](https://datatechag.com/be-protected-californias-ab-1513-piece-rate-law/) - Fresno, Calif. - It's complicated and can be confusing, that goes for anything new. As a farm labor contractor or farm employer you may be scratching your head over California's AB 1513 piece-rate law and it's safe harbor provisions. That's understandable, the new law fundamentally changed how to pay piece-rate workers for rest breaks, other non-productive - [Breaking: CA Governor Brown signs Ag overtime bill AB 1066 into law](https://datatechag.com/breaking-ca-governor-brown-signs-ag-overtime-bill-ab-1066-law/) - Sacramento, Calif. - After essentially dying in the California Assembly on June 3 and a 'gut and amend' tactic to get the Phase-In Overtime Act of 2016 resurrected in the Senate, the measure found it's way to Governor Brown's desk this month. Today AB 1066 has become law with the Governor's signing. The law won't - [AB 1513: A wonderful question](https://datatechag.com/ab-1513-a-wonderful-question/) - One of our bookkeeping customers asks: Can we issue safe harbor checks based on growers only? Some of my clients worked for "Grower W", the grower will pay the back break pay for all of their employees. However, most of these FLCs worked for other growers. I can print the Safe Harbor check detailed report - [Safe Harbor 4% Calculations](https://datatechag.com/safe-harbor-4-calculations/) - We've just added a new video on our web site explaining how the Safe Harbor Report processes your payroll information to determine the breaks already paid amount under different pay systems. We have developed the logic used in the system based on our best understanding of the law and the various ways in which customers use the - [Free workshops for farm labor contractor licensing](https://datatechag.com/free-workshops-farm-labor-contractor-licensing/) - Sacramento, Calif. - The Labor Commissioner’s Office is offering free workshops to assist current or prospective farm labor contractors. If you'd like one-on-one help for first-time licensing or renewal applications, the California Department of Industrial Relations will have have consultants available. You'll need to reserve your spot to use computers onsite. The date for these free - [Are you PACA Trust Protected When Invoicing by EDI?](https://datatechag.com/are-you-paca-trust-protected-when-invoicing-by-edi/) - Fresno, Calif - Why take the risk of losing your PACA Trust protection by not having this important verbiage on your EDI transmission? If you're not using the PACA Trust language in your transmission, you'll have to mail a hard copy of your invoice to your customer, with the PACA Trust language on the hard copy. - [California overtime bill clears Assembly, but will the Governor say 'Aye'?](https://datatechag.com/overtime-bill-clears-assembly-will-governor-say-aye/) - Sacramento, Calif. - Supporters of Assembly Bill 1066 may have hurt the very workers they sought to help with their 'end around' effort to get the measure passed. Supporters said it's about equity; Ag interests have said that based on a study by Highland Economics there are 3 major impacts that AB 1066 would have on - [New Document Management Software from Datatech](https://datatechag.com/new-document-management-software-from-datatech/) - Fresno, Calif. - With digital security such a hot topic today, Datatech knows our clients want convenience and security all-in-one. With the new document management system inside our Human Resources software, Datatech clients will get what they want. Datatech’s new document management software, designed for ease of access for sensitive employee information sets the standard - [UPDATE: Farm labor overtime bill passes Senate, now its back to to the Assembly](https://datatechag.com/update-ca-farm-labor-overtime-bill-clears-senate/) - UPDATE 8.23.16 - Sacramento, Calif. - It needed a majority vote in the Senate to pass and AB 1066 got it. A 24-14 vote, with 4 Senators not voting, won passage for the measure that has Ag interests rallying the troops to fight it. In what Ag interests say will actually hurt farm workers as - [AB 1513: "actual sums due" Safe Harbor method revisited](https://datatechag.com/ab-1513-actual-sums-due-safe-harbor-method-revisited/) - Disclaimer: The following post should not be considered legal advice. In fact we advise you to get legal advice before making any payments under the AB 1513 Safe Harbor provisions. AB 1513 provides two "safe harbor" methods to employers: the 4% method and the "actual sums due" method. Back in May when we started writing the - [Document Management Software Now Available!](https://datatechag.com/document-management-software-now-available/) - Datatech is pleased to announce that after many years of development, our new Document Management Software is now available for use in conjunction with the Human Resource Management Software. For a quick demo of how the software works, please click on the following link to see our teaser video. If you are tired of searching through filing - [Datatech client Koda Farms seeks to stand out from the pack](https://datatechag.com/koda-farms/) - Dos Palos, Calif. - When it comes to commodity grade rice, the powers that be at Koda Farms look to be a cut above. In a recent The Business Journal article, Datatech client Koda Farms shared their rich California heritage with reporter Greg Lurie. Koda Farms spans two thousand acres in western Merced County and - [AB 1513 Safe Harbor Questions #1](https://datatechag.com/ab-1513-safe-harbor-questions-1/) - Q: As a FLC, I have growers that want to make payments to employees that we employed and that worked for them. How can we handle this? A: There are several important considerations in this situation. The following is not legal advice. We recommend seeking legal advice for all issues with AB 1513 that are - [Lack of water sees Fresno County crop report dip](https://datatechag.com/lack-water-sees-fresno-county-crop-report-dip/) - Fresno, Calif. - The 2015 Fresno County crop report is out and after a booming $7 billion dollar 2014 report, 2015 wasn't as stellar coming in at a value of $6.61 billion. Several reason are being stated for the dip, but the most significant is water and the lack thereof. 5 years of drought has - [AB 1513 Safe Harbor Payment: Next Steps](https://datatechag.com/ab-1513-safe-harbor-payment-next-steps/) - The latest update available for The Farmer's Office and The Labor Contractor's Office includes new features for the AB 1513 Safe Harbor Report. You can use the Check for Updates option on the Tools menu to download it now. Caution: Depending on what version you are on, this update may require some lengthy database table - [Job opportunity with a Datatech client](https://datatechag.com/job-opportunity-datatech-client/) - Salinas, Calif. - If you're looking for a job and know Datatech software, this could be an opportunity for you! One of Datatech's clients is moving their headquarters to Oxnard from Salinas and is looking for a Datatech software experienced accountant. This person would work with them at their new location. If you're interested, - [Feds provide $26 Million for farmworkers seeking housing](https://datatechag.com/farmworkers-benefit-from-housing-grants/) - WASHINGTON D,C. - The U.S. Department of Agriculture(USDA) has opened its wallet and dished out $26 million to help provide what is being called "safe and sanitary housing" for farmworkers in nine rental communities in four states. The Feds say that the funding will support 439 rental units in California, Florida, Kansas and Texas. The - [Update: Hearing on California piece rate law(AB 1513) deferred by the court](https://datatechag.com/deferment-for-piecework-law-in-california/) - FRESNO, Calif. - Update 7.20.16 - An anxiously awaited preliminary injunction hearing was held Monday and the Superior Court deferred its decision on the matter. That effectively solidified the July 28th deadline for California employers who have piece work employees to file their safe harbor intentions under the AB 1513 or piece rate law. There - [National economic and labor trends slow](https://datatechag.com/national-economic-labor-trends-slow/) - Fresno, Calif. - The economy for the first half of 2016 has showed itself to be lackluster according to the U.S. Chamber of Commerce. Experts describe the national economic labor trends as 'gruel.' And without more economic growth, labor in all sectors will sputter. In his mid-year report on the economy and its impact on - [Important update for California paid sick leave](https://datatechag.com/important-update-california-paid-sick-leave/) - Fresno, Calif. - An update is now available for The Farmer's, Labor Contractor's and Shipper's Office software products pertaining to the roll-over of the Anniversary Date for Paid Sick Leave. As a Datatech client, we ask that you use the Check for Updates option on your Tools menu to download the update. It's important to note that the - [AB 1513 deadline delayed](https://datatechag.com/ab-1513-deadline-delayed/) - A temporary restraining order was issued in Fresno superior court extending the deadline to sign up for the safe harbor provisions of AB 1513 until July 18. Read more about it at Western Growers Association blog. - [IRS Quick Alert for Electronic ACA Filing](https://datatechag.com/irs-quick-alert-for-electronic-aca-filing/) - Today is the deadline for filing electronic ACA reports. The following email came today from the IRS QuickAlert subscription service: "If you are an applicable large employer, self-insured employer, or other health coverage provider, the deadline to electronically file ACA information returns with the IRS is midnight ET on June 30, 2016. The ACA Information - [HR Update for electronic filing](https://datatechag.com/hr-update-for-electronic-filing/) - Version 7.61.355 has been released with additional validation features when generating the electronic ACA report file. This version is available for download right now via the Check for Updates option on the Tools menu. The program will now check additional required items and report problems on the exception reports that could lead to the file - [Pacific Ag consolidates crop residue services in the Northwest](https://datatechag.com/pacific-ag-consolidates-hay-services-oregon-region/) - Hermiston, OR - Datatech client Pacific Ag has moved to consolidate the biomass industry with the acquisition of competitor Calagri. Pacific Ag is the nation's largest biomass and crop residue company spanning from their headquarters in Oregon to North Carolina. After 20 years of working in the same market and even sharing equipment, Pacific Ag - [ACA Electronic Filing Point of No Return!](https://datatechag.com/aca-electronic-filing-point-of-no-return/) - Due to the lengthy process involved in electronically filing your 1094-C and 1095-C on the IRS website, we are quickly approaching the point in time where it will be impossible to submit your files by the June 30th deadline. Go here for our Datatech Transmitter Code Training video. Please note the following time estimations: Employee - [AB 1513 Safe Harbor Report update](https://datatechag.com/ab-1513-safe-harbor-report-update/) - A number of changes have been made to the AB 1513 Safe Harbor Report. You can use the Tools->Check for Updates option to download the latest version and get the following changes: For the "Actual" safe harbor method, the report will now calculate and total the interest due. A total interest amount will be printed - [ACA Reporting: uploading your test file](https://datatechag.com/uploading-your-test-file/) - After you have obtained your TCC from the IRS, the next step is to upload a set of test files to pass their "communications test". This will verify that you can upload the required manifest and form files and receive the Receipt ID produced by the IRS. Unfortunately, the IRS doesn't seem to have gone - [Help with ACA Application for TCC](https://datatechag.com/help-with-aca-application-for-tcc/) - Many questions have been raised about how to apply for and obtain your TCC code on the IRS e-Services website. The following document, available on the IRS site, may be helpful for those finding it a challenge to choose the correct options when requesting your code(s). Tutorial for ACA Application for TCC - [Electronic ACA reporting update](https://datatechag.com/electronic-aca-reporting-update/) - The IRS has notified us that we have passed the test scenarios and that our software developer TCC status has been changed to "production". This change will go into effect in 48 hours, so we recommend that you submit your electronic files no earlier than June 9th. As a reminder, you need to complete the following - [Update: No change in overtime for CA farm workers; AB 2757 fails](https://datatechag.com/ab-2757-fails-in-assembly/) - Sacramento, Calif. - Update 6.3.16. In a very close vote in the California State Assembly, Assembly Bill 2757 went down to defeat 38-35 on Thursday. The " "Phase-in Overtime for Agricultural Workers Act for 2016" was stuck in the Assembly Appropriations Committee's 'Suspense file' for 2 months, but passed out of that committee 14-6 on - [Ransomwear threats at all time high](https://datatechag.com/ransomwear-threats-time-high/) - Fresno, Calif. - Email messages that trick users installing malware are working, big time. Some of our customers have recently been hit with cryptolocker attacks. This type of ransomware has hit an all time high. This is even when anti-virus/anti-malware is in use, since they may not catch some of the newest malware. A recent article in InfoWorld - [What does a fishy email look like?](https://datatechag.com/what-does-a-fishy-email-look-like/) - Email messages that trick users into installing malware still seem to be working. Some of our customers recently have been hit with cryptolocker attacks. Even when anti-virus/anti-malware is in use, they may not catch some of the newest malware. There are usually several easy to spot tip-offs that an email is bogus. Here is a sample email - [AB 1513 Safe Harbor Report Documentation Updated](https://datatechag.com/ab-1513-safe-harbor-report-documentation-updated/) - Help documentation has been added for the AB 1513 Safe Harbor report. This documentation will be updated when you download the latest version through the Check for Updates option. To access the documentation press the F1 key from the AB 1513 Safe Harbor Report or go to Help > click on the Index tab > - [Fun Summer cook-outs require safety too](https://datatechag.com/fun-summer-cook-outs-require-safety/) - Fresno, California - It's that time of year when the weather warms up, we spend time outdoors and we fire up the grill. But Food Safety experts warn that cook-outs are not without their dangers too. Is it something we really should be aware of? When you consider the consequences of not caring, your answer - [Oregon Minimum Wage change July 1](https://datatechag.com/oregon-minimum-wage-change-july-1/) - Earlier this year Oregon passed an increase to the minimum wage, making it $9.75/hour as of July 1, 2016. An updated state tax rate file with this new rate has just been made available. You can download the new tax rate file by going to Payroll->Setup->State Tax Rate Tables. Then click on the Get Updates... - [Deadline fast approaching for 1094/1095-C filing](https://datatechag.com/deadline-fast-approaching-1094-c-filing/) - Fresno, Calif. – A reminder to our HRM software customers that the deadline for the paper filing of the 1094-C and 1095-C forms with the IRS expires on May 31, 2016. To properly compile the 1094-C form in our HRM software, you'll have had to already compile, edit, review and print your 1095-C paper copies, which - [REMINDER - 1094-C Paper Deadline Approaching!](https://datatechag.com/reminder-1094-c-paper-deadline-approaching/) - Fresno, Calif. - This is a reminder to all of our HRM software customers that the deadline for the paper filing of the 1094-C and 1095-C forms with the IRS expires on May 31, 2016. In order to properly compile the 1094-C form in our HRM software, you will have to have already compiled, edited, - [AB 1513 Safe Harbor Report](https://datatechag.com/ab-1513-safe-harbor-report/) - Fresno, Calif. - Datatech held a webinar on the AB 1513 regulations recently, including new requirements for rest & recovery and other non-productive compensation, check stub requirements and safe harbor/affirmative defense provisions to prior wage claims. You can view the entire webinar here: Most of the areas covered in the webinar have previously been covered - [California Small Employers Required to file DE9/DE9C Electronically](https://datatechag.com/california-small-employers-required-to-file-de9de9c-electronically/) - California has expanded requirements for electronically submitting tax returns, wage report and payroll tax deposits. All employers are required to electronically file and pay. (Information on waivers for those unable to report electronically will be available in July.) For more information go to the Employment Development Department website here: Required filing dates E-File Mandate The Employment - [1094-C Paper Filing Now Available](https://datatechag.com/1094-c-paper-filing-now-available/) - For those of you who are opting to print and mail your 1094-C and 1095-C forms, the latest update version 7.59.0.343 (or higher) available as of 05/13/2016 will allow you to create and print your 1094-C. Follow this link to see a training video based on this blog post: http://datatechag.com/support/hrms/annual/ The following are basic instructions - [New H-2A methods being employed by Feds applauded](https://datatechag.com/new-h-2a-methods-employed-feds-applauded/) - Fresno, Calif.- The challenges with finding farm labor eased up a bit as the government agency involved with processing H-2A petitions for temporary farm workers has streamlined some of their efforts. This move by the United States Customs and Immigration Service has been generally applauded among Agriculture circles. Beginning on Wednesday May, 11 the USCIS - [Rest & Recovery Review - New Day](https://datatechag.com/rest-recovery-review-new-day/) - Fresno, Calif. - Join Datatech for a webinar on May 17, 2016 at 2:00 PM PDT. Our first day registration was so successful that we've added a second day. Register now! The follow link is provided to you to sign up on the 'Go To Webinar' registration page: https://attendee.gotowebinar.com/register/490026318722281731 Due to the overwhelming number of questions - [Datatech Support Department works hard to assist clients as Ag accounting requirements evolve](https://datatechag.com/datatech-support-meeting-challenge/) - Fresno, Calif. - The only thing constant is change. That goes for many industries including agriculture accounting practices. Laws change, wage calculations change, insurance requirements have forced reporting changes, the list goes on and on. But there's one thing constant, the Datatech Support Department is on top of it all and that benefits our clients. - [New Document Management Teaser](https://datatechag.com/new-document-management-teaser/) - Fresno, Calif- Hundreds of Datatech software clients are using our Human Resources Management software module to simplify and automate many HR functions. Now comes a new development from Datatech; our digital Document Management system to add scanned documents right to your employee files. In this video, linked here, Hannah and Max will demonstrate how our - [Are you connected to 'The Datatech Grapevine?'](https://datatechag.com/connected-datatech-grapevine/) - FRESNO, Calif. - Datatech would like you to stay connected with us for any late breaking updates and blog posts. Our Programming, Training and Supports staffs regularly send out notifications via our WordPress Blog called "The Datatech Grapevine." Are you connected? Some of our recent blog post are very timely information that you need such - [Updates to Wage Codes for Check Stub Summary](https://datatechag.com/updates-to-wage-codes-for-check-stub-summary/) - This article is a continuation of https://blog.datatechag.com/2016/05/04/new-check-stub-requirements-under-ab-1513/ To make the Summary section of the payroll check stub easier to read and comply with AB 1513 the following program changes have been made. These new options will be available at the end of the day, Friday May 6th, through the Check for Updates option. No default settings/changes will be - [New Check Stub Requirements under AB 1513](https://datatechag.com/new-check-stub-requirements-under-ab-1513/) - Datatech customers typically print detail on employees payroll checks stubs, itemizing each payroll entry for the employee. After reviewing the AB 1513 regulations, Datatech posed this question to the DIR: Do totals for Rest & Recovery and Other Non-Productive Time have to be totaled for the workweek if the detail is already included on the - [Preparing to electronically file 1094-C/1095-C](https://datatechag.com/preparing-to-electronically-file-1094-c1095-c/) - The deadline for filing 1094-C and 1095-C forms electronically is June 30, 2016. We expect to complete the final programming and testing of the HRM Software features for 1094-C forms and e-filing with the IRS this week. We then will be submitting test files to obtain IRS approval of our electronic files. This process should - [Itemize all breaks if you have any piecework wages in a workweek](https://datatechag.com/itemize-all-breaks-if-you-have-any-piecework-wages-in-a-workweek/) - One point in the AB 1513 (Piece-rate Compensation) Regulations* has been overlooked by many employers. When any piece-rate compensation is made in a workweek, all rest & recovery time, including those taken on days when paid at an hourly rate, must be paid at the Regular Rate of Pay. The Frequently Asked Section of California's - [Dates set for Ag employers compliance conferences](https://datatechag.com/dates-set-ag-employers-compliance-conferences/) - Sacramento, Calif. - The California Farm Labor Contractors Association has announced the dates for the rest of the year for their 9-hour Continuing Education for Farm Labor Contractors(FLCs) Licensing training in English and Spanish. The Ag Employers Compliance Conference is set for May 11, 2016 at the Elks Lodge, 614 Airport Blvd. Salinas, CA 93905, early registration - [New minimum wage law sending ripples through Ag industry](https://datatechag.com/new-minimum-wage-law-sending-ripples-ag-industry/) - Fresno, California - Depending on who you talk to, the increase in the minimum wage to $15 by 2022 is either a good thing or terrible. It's a polarizing issue to say the least. On April 4, Governor Brown signed Senate Bill 3 into law raising the minimum wage in California to $15 by 2022 - [Farmers get 5% water allocation from the Feds spurs outcry](https://datatechag.com/farmers-getting-5-water-allocation-feds-spurs-outcry/) - Fresno, California - In a scathing commentary on the Federal Bureau of Reclamation or USBR, Central Valley leaders panned the USBR as "despicable" for allocating just 5 percent water this year from the Central Valley Project. Even with an improving drought situation in California and reservoirs filling from ample rainfall this season, the USBR's allocation - [Critical update for Human Resources customers](https://datatechag.com/news-page-from-datatech-2/) - FRESNO COUNTY - A last minute critical bug was found and corrected Tuesday and an update is available through the Check for Updates option in your software. All customers must update to version 7.57.322 to insure that 1095-C forms for all employees that should receive one are printed mailed by the due date of March - [Critical Human Resources update available](https://datatechag.com/critical-human-resources-update-available/) - A last minute critical bug has been found and corrected today, and an update is now available through the Check for Updates option. All customers must update to version 7.57.322 to insure that 1095-C forms for all employees that should receive one are printed mailed by the due date of March 31. Due to the - [Affordability Safe Harbor fix available](https://datatechag.com/affordability-safe-harbor-fix-available/) - In a previous post today, we explained the incompatibility between using the 1A code on line 14 and the 2F or 2H code on line 16. Tonight's update (version 76.57.322) includes an option to automatically make changes to eliminate the conflict between the two codes on all of the 1095-C forms where both are used. - [Conflicting 1095-C Affordability Safe Harbor codes](https://datatechag.com/conflicting-1095-c-affordability-safe-harbor-codes/) - "A safe harbor is a provision of a statute or a regulation that specifies that certain conduct will be deemed not to violate a given rule. It is usually found in connection with a vaguer, overall standard." -- Wikipedia Update 3/30/16: A new post explains the options available for eliminating conflicting affordability safe harbor codes. - [Western Growers and California Fresh Fruit associations to support challenge of AB1513](https://datatechag.com/western-growers-california-fresh-fruit-associations-support-challenge-ab1513/) - Irvine, California - Fallout from Assembly Bill 1513 which changed long-accepted compensation practices for non-productive time and rest and recovery periods taken by employees compensated on a piece-rate basis continues. A lawsuit that challenges the 'safe-harbor' provisions in AB 1513 is being supported by the Western Growers Association and the California Fresh Fruit Association and being filed - [Published study on farm worker hydration in Fresno County very revealing](https://datatechag.com/new-study-reveals-farm-worker-hydration-fresno-county/) - Fresno County - A new study on farm worker self-care released by the the California Institute on Rural Studies has looked at farm workers and their hydration practices as it pertains to the condition of Heat Related Illness or HRI. Findings were very revealing in that those in the study feel that hydration practices are - [Meet Isaac Davidian](https://datatechag.com/meet-isaac-davidian/) - Meet Datatech President and Founder, Isaac Davidian. Come to this News page for a future news article about Isaac. - [News Page from Datatech](https://datatechag.com/835/) - Come to the News page for future news articles from Datatech. - [Human Resources Q&A's](https://datatechag.com/human-resources-qas/) - Dependents Q: Do I need to enter dependents for employees in HR? A: Dependent information is only needed if you have a self-funded insurance plan and an employee opts for spouse or dependent coverage. It is not necessary to enter dependents if you have a fully insured plan. If you are enrolling employees in coverage - [HR Update 2/1/2016](https://datatechag.com/hr-update-212016/) - An update to the HR program (version 7.53.290) has been posted with the following two corrections: Compile 1095-C for ALE Groups Under certain conditions, it was possible for the program to determine that an employee was being report by another group member for each group member. This meant that the employee did not have any - [HR Update - 1/28/16](https://datatechag.com/hr-update-12816/) - Version 7.53.286 is available for download now. The release notes includes a list of the changes, but we wanted to highlight two critical changes for certain employers: ALE Groups New logic has been added to the Compile 1095-C Information option to handle ALE Groups. When you have multiple companies that are reporting as a group, you - [1095-C Q & A #3](https://datatechag.com/1095-c-q-a-3/) - Question: If a company did not have 50 or more full time employees, does it still need to report to the IRS or send 1095-C forms to employees? Answer: If a company is certain that it did not employee 50 or more full time or full time equivalent employees for 120 days or more during the 2015 calendar - [1095-C Q & A #2](https://datatechag.com/1095-c-q-a-2/) - Question: If the Plan Year starts at some point during the middle of Calendar Year, and Health Benefit records are entered during a period of open enrollment, will records entered that waived coverage apply retroactively to the prior months on the 1095-C reports? Answer: If your Medical Plan Setup in HRM accurately reflects which month the - [More 1095-C Q&A's](https://datatechag.com/more-1095-c-qas/) - Here are a few more Q&A's on ACA reporting. We will continue to add posts as we field questions. Keep in mind that our search page on our website indexes our blog as well. Google does a pretty good job at returning relevant results, so you can always type in your question on the search page to - [1095-C Q & A #1](https://datatechag.com/1095-c-questions-asked-answered-1/) - Question: If a Medical Plan is changed from one that was previously listed in the Medical Plans setup screen in HRM, will the changes be retroactive, or will the change take effect from that day forward? Answer: Both the old Medical Plan and the new Medical Plan should remain in the HRM Medical Plan setup. Also, both records - [1095-C webinar Q&A](https://datatechag.com/1095-c-webinar-qa/) - A number of questions came up during our webinar today, so we thought it might be helpful to post them here. A recording of today's webinar has been added to the HR videos page. Tomorrow's webinar will begin at 11:00 AM. We will start by covering the same information on the basic compile/review/edit workflow, and provide time for - [URGENT: 1095-C Preparation & Review Webinars](https://datatechag.com/urgent-1095-c-preparation-review-webinars/) - The first two webinars will be held Tuesday, January 26, 2016 at 1:00pm, and Wednesday, January 27, 2016 at 11:00am. More webinars dates and times may be added as needed. - [1095-C videos and documentation update](https://datatechag.com/1095-c-videos-and-documentation-update/) - Four new videos covering the process to compile and review the 1095-C information have been posted on our web site on the HR videos page. The videos were recorded at 1080p, so you will likely need to view them in full screen mode. (We can't embed the screencast videos in the blog posts, so you'll - [Required HR update posted](https://datatechag.com/required-hr-update-posted/) - Yesterday we posted an update to the HR program, version 7.52.279. Update to this version before compiling your 1095-C data, as this has changes to the logic used when compiling the data for the monthly measurement period. More information on changes included in this version will be released shortly. If you have already compiled your - [1095-C adjustments](https://datatechag.com/1095-c-adjustments/) - Due to some late-breaking information we received this afternoon from the IRS in a followup to a question we submitted last month, some adjustments are being made to the Compile 1095-C process and the video is being slightly delayed. An update to the HR program will be made available and a followup post will explain the - [Preparing for 1095-C reporting #6](https://datatechag.com/preparing-for-1095-c-reporting-6/) - The Enter/Edit Form 1095-C window can be used to review the 1095-C information and make changes if necessary before printing the forms or electronically reporting the information to the IRS. When you select the Edit 1095-C Information option on the ACA->Annual Reports menu, the following window will appear. First, each 1095-C record is assigned a - [Preparing for 1095-C reporting #7](https://datatechag.com/preparing-for-1095-c-reporting-7/) - If you are using the look-back measurement period, one thing you may need to review before compiling the 1095-C information is the status assigned to your employees. When testing the logic used for look-back measurement periods for the Compile 1095-C option, we found that some customers may have not classified employees as full time - [Preparing for 1095-C reporting #5](https://datatechag.com/preparing-for-1095-c-reporting-5/) - So you are ready to generate your 1095-C's? Great. First thing to do is get the latest version of the HR program. Use the Check for Updates option on the Tools menu to see if you need to download an update. At the time of this writing, the current version is 7.52.278. (Use the Help->About - [Creating Modified Insurance Enrollment Files](https://datatechag.com/creating-modified-insurance-enrollment-files/) - Terminate By Omission Enrollment Files Most of our customers submit insurance enrollment files using the concept of Term-By-Omission. In other words, if an employee appears in the enrollment file, he should either be newly enrolled or continue his enrollment. If a previously enrolled employee no longer appears in an enrollment file, then his enrollment should - [Updating Health Insurance Deductions for 2016](https://datatechag.com/updating-health-insurance-deductions-for-2016/) - Many of our customers have submitted questions regarding how to properly enter or modify the 2015 amounts of Medical Plan Premiums in their HRM Software when those amounts change for a new 2016 Plan Year. While some programming is being done to better assist in this area and will be available later this week, for - [1095-C filing deadlines extended](https://datatechag.com/1095-c-filing-deadlines-extended/) - Yesterday, the IRS released Notice 2016-4, extending the deadlines for providing the 1095-C form to employees and filing the 1094-C/1095-C with the IRS. The old deadline for providing the 1095-C form to employees was February 1, 2016. The new deadline is March 31, 2016, giving employers an additional 2 months. (Note: if you planned on - [Year End Update Released!](https://datatechag.com/year-end-update-released/) - The 2015 Year End Update has been released for The Farmer's Office, The Labor Contractor's Office, The Shipper's Office and The Broker's Office. This update includes new tax rates for 2016 as well as the forms and programming changes for year end tax forms (940, 943, W-2) for 2015. Use the Tools->Check for Updates option - [W-2 Code DD-Cost of employer-sponsored health coverage](https://datatechag.com/w-2-code-dd-cost-of-employer-sponsored-health-coverage/) - A new feature has been added for 2015 to calculate the amount to report on the W-2 under Code DD for the Cost of employer-sponsored health coverage. This option requires that you have coverage information for employees in the Human Resources program. It determines which months each employee was coverage by a plan, and uses - [Preparing for 1095-C reporting #4](https://datatechag.com/preparing-for-1095-c-reporting-4/) - Line 16 Codes The codes that appear on line 16 of the 1095-C may be the most difficult thing to understand about this form. You can think of the codes as your way of telling the IRS why your company should not be subject to a penalty. There are multiple reasons why you are not subject - [Preparing for 1095-C reporting #3](https://datatechag.com/preparing-for-1095-c-reporting-3/) - Declines One thing we forgot to mention in the first post in this series is to make sure (if at all possible) that you have entered a date declined on all decline records. It is better for your records to have this date on file (either when coverage was offered to the employee or when you - [Preparing for 1095-C reporting #2](https://datatechag.com/preparing-for-1095-c-reporting-2/) - Line 14 Codes and Line 15 Before you can fill out the 1095-C, you'll need to determine which codes apply to the insurance plan(s) that your company has offered employees. A "Code Series 1" code is entered in each month of the calendar year to describe the offer of coverage made to employees. These codes - [Preparing for 1095-C reporting](https://datatechag.com/preparing-for-1095-c-reporting/) - Here is a short check list to help prepare for the 1095-C reporting: Read and understand the instructions from the IRS. Make sure you understand what relief your company may be eligible for and how this is reported on the forms. Datatech cannot advise you in this area. File for an extension (Form 8809). There is more - [DIR releases AB 1513 information](https://datatechag.com/dir-releases-ab-1513-information/) - We will have more to say as soon as we have had time to digest this information. In the meantime, here is the link: New Piece-Rate Legislation (AB 1513) We recommend all customers start studying the FAQ to learn about the new requirements, which go into effect January 1, 2016. A few initial impressions after - [Automatic enrollment requirement repealed](https://datatechag.com/automatic-enrollment-requirement-repealed/) - Every so often we get a question about the Automatic Enrollment box on the Health Insurance Plan setup. What does that do? The answer has been nothing; it is there for future support of automatic enrollment features pending the Department of Labor issuing regulations. Originally, employers with more than 200 full time employees were required to - [A tale of three rates (AB 1513)](https://datatechag.com/a-tale-of-three-rates-ab-1513/) - A number of customers have questions about AB 1513 compliance. We have questions too. We are hoping that the California DIR will provide some answers before the end of the year. Consider the following detail from a check on the Daily Payroll Batch Report: This example uses the average piecework hourly rate calculation to determine - [Settings for updates to the program and tax rates](https://datatechag.com/settings-for-updates-to-the-program-and-tax-rates/) - With the year end update approaching soon, we thought it would be a good idea to review how the program operates when it comes to downloading program updates and updates to federal and state tax rates. There has always been a setting in the Tools->Program Setup window that controls whether or not the program will - [Daily Payroll Batch Report enhancements](https://datatechag.com/daily-payroll-batch-report-enhancements/) - Several significant changes to the Daily Payroll Batch Report are now being rolled out. The following changes will be included starting with version 7.53.1323 available this week. Over the weekend, we will update the version available from the Check for Updates option to include these new features. The Daily Payroll Batch Report has been rewritten from the ground - [New Sick Pay Rate calculation option](https://datatechag.com/new-sick-pay-rate-calculation-option/) - AB 1522 originally provided for a single method to calculate the rate to pay employees when they take sick pay. The law specified an average hourly calculation over the prior 90 days. Earlier this year, AB 304 passed which provided another option for employers to use: the regular rate of pay for the workweek. Both - [1094-c & 1095-C Reporting for Employers with 50 -99 Employees](https://datatechag.com/1094-c-1095-c-reporting-for-employers-with-50-99-employees/) - Disclaimer: Datatech does not provide legal advice. You should consult your accountant and/or attorney to determine you legal responsibility. In reviewing the instructions for the 1094-C & 1095-C forms it has come to our attention that while the ACA Transitional Relief provided for a delay in the penalties under the Employer-Shared Responsibility Tax for employers - [How Many 1095-C Forms Do I Need?](https://datatechag.com/how-many-1095-c-forms-do-i-need/) - Per the 1094 & 1095 instructions you need to provide a 1095-C form for "full-time employees for one or more months of the calendar year." This means if an employee works full time for one month they will need a 1095-C. We have not added a count generator for this yet, but you can use the - [ACA Transitional Reinsurance Fee information](https://datatechag.com/aca-transitional-reinsurance-fee-information/) - Recently we had a customer ask about this fee after it was brought to their attention by their TPA. Since this a fee on self-funded plans, it has the potential to affect many of our customers who are offering these plans to their employees. We found several helpful links via Google with more details: The - [AB1513 Legislation Changes Average Pay Calculations for Rest and Recovery Time](https://datatechag.com/ab1513-legislation-changes-average-pay-calculations-for-rest-and-recovery-time/) - On October 10th, 2015, Governor Brown signed into law legislation that re-writes the definition and rules governing payment of hourly wages for break/rest periods and "non-productive" time. This post will cover how these changes will be handled within our software. Pay attention to the terminology used in this article since we are trying to use terminology - ["Raw file command error" message on program startup](https://datatechag.com/raw-file-command-error-message-on-program-startup/) - Several customers have reported that they are getting this error message on program startup. This error indicates that the program is having trouble getting the federal tax rates for 2016. This can safely be ignored because the 2016 tax rates have not been released yet. You can avoid this error by turning off the automatic check - [Form 1095-C information](https://datatechag.com/form-1095-c-information/) - Confused about 1095-C reporting? Nearly everyone is. When doing research on filling out Form 1095-C, I came across this helpful slide show put together by Mario K. Castillo. He has also published a slide show covering the 1094-C. The slide shows are a good starting point before diving into the IRS's instructions, which can be found - [1095-A, 1095-B, 1095-C: What's the difference, and what do I file?](https://datatechag.com/1095-a-1095-b-1095-c-whats-the-difference-and-what-do-i-file/) - If you know that you are going to have to file the 1095-C, you may have guessed from the "C" part of the form number that there are "A" and "B" forms as well. Why all the forms, and who is supposed to file what forms? The reason for the forms of course is due - [Windows 10 - Should You Upgrade?](https://datatechag.com/windows-10-should-you-upgrade/) - We’ve recently received several calls from customers wanting to know if our software is compatible with Windows 10 and whether they can upgrade their computers. The answers are yes and maybe. Is your computer being used as a server? If you are using your computer as a server for our accounting software the answer is - [Billing growers for sick pay](https://datatechag.com/billing-growers-for-sick-pay/) - The new Sick Pay Leave Act for California adds a new overhead cost that farm labor contractors will need to pass on to growers. In general, there are three approaches that we have talked to our customers about using: Estimate sick pay that will be paid out and increase your commission percentage rate to cover - [When Enrolled Employees Stop Working...](https://datatechag.com/when-enrolled-employees-stop-working-2/) - Many of our customers have been seeking a way to help them determine which employees stop working shortly after becoming Eligible for Insurance Benefits. Where employees are not exiting employment through a formal separation process, office personnel are not made aware that these employees are no longer working. Thus we would like to point out - [Sick Pay Hourly Rate Calculation Update](https://datatechag.com/393-2/) - An amendment to the California Paid Sick Leave law provides an alternative option for calculating the sick pay hourly rate for variable pay rate employees. Employers may now use the employees weekly "regular rate of pay." This weighted average calculation takes the total wages paid to the employee divided by the hours worked, to calculate the - [Average Piece Rate Report](https://datatechag.com/average-piece-rate-report/) - Update 7/30/15: Added links to articles discussing the case from a two law firms in the second paragraph. Last year we added a new report to calculate each employee’s average hourly piecework rate of pay and apply that rate of pay to line items entered for breaks and other non-productive hourly pay types. This report - [Note for Customers Using Spanish Check Stubs](https://datatechag.com/note-for-customers-using-spanish-check-stubs/) - Customers that are using Spanish Payroll Check Stubs may want to update the text that will be printed in place of the English headings Sick Hrs Accrued and Sick Hrs Available. To edit this go to Payroll > Setup > Translations. Select the Report Name PR.PrintPayrollChecks. Scroll down and look for Text line Sick Hrs Accrued and Sick - [Update for new sick pay features available](https://datatechag.com/update-for-new-sick-pay-features-available/) - An update is now available for The Farmer's Office and The Labor Contractor's Office that includes the initial set of new features for handling the new sick pay law for California that goes into effect July 1. Use the Check for Updates option on the menu to download the update. Click here for a PDF - [Sick Pay Leave Act Program Enhancements, Revised](https://datatechag.com/sick-pay-leave-act-program-enhancements-revised/) - This is an update to the previous article about the new California Sick Pay Leave Act and the implementation in Datatech Payroll software. We have some updates in the programming options and best practices to meet the requirements of the legislation. Our disclaimer regarding the information in this article, manuals, help files and software: Nothing - [New miscellaneous deduction settings](https://datatechag.com/new-miscellaneous-deduction-settings/) - A new setting has been added that can control when miscellaneous deductions are taken out on an employee’s check. The new setting provides some new capabilities and solves a couple of problems that customers have had when it comes to controlling when deductions are taken. The new setting is available in version 7.37.1155 or higher - [Main web site down](https://datatechag.com/main-web-site-down/) - Our main web site has not been available today (6/9). While we wait to hear back from our hosting company (which inconveniently gives us time to shop around for a new hosting company) the Check for Updates option in the program will not be available. Right now we have a backup site running that you may or - [Update for first quarter 2015 payroll reporting](https://datatechag.com/update-for-first-quarter-2015-payroll-reporting/) - An update for The Farmer's Office and The Labor Contractor's Office is now available through the Check for Updates option on the Tools menu. We recommend that all customers download and install the latest version when possible. (As always, you'll need to install the update when all users are not using the program.) The - [Sick Pay Leave Act Program Enhancements](https://datatechag.com/sick-pay-leave-act-program-enhancements/) - Starting July 1st, 2015, a new sick pay leave act goes into effect for California. In order to help our customers comply with the new requirements, we have decided to make some enhancements within our payroll module. Programming is currently in progress and more details will come as options are being implemented. This information is - [World Ag Expo](https://datatechag.com/world-ag-expo/) - Come see us at the World Ag Expo! Datatech will once again be exhibiting at the World Ag Expo in Tulare, CA, February 10th - 12th. More information on the show can be found at: worldagexpo.com. You can find us in Pavilion A, booth #1103. Paul, Jason, Hannah and Mayra will all be at the show. Jason - [Note for Electronic W2 Filers](https://datatechag.com/note-for-electronic-w2-filers/) - In the past the Suite # field in the Submitter Information could be left blank. This is no longer permitted. If the field is left blank, AccuWage will output the following error: You may update your software to the latest version and re-generate the electronic file. The program will now save the Submitter Address to both fields when creating the file. - [2014 Year End Update Released!](https://datatechag.com/2014-year-end-update-released/) - The Year End Update is ready for download for customers running The Farmer's Office, The Labor Contractor's Office, The Shipper's Office and The Broker's Office. Updates for our other software will be available early next week. Some important notes on this update: As always, the update can be installed at any time--you don't need to - [Did You Know? - Acct # entry on Pay Crew option](https://datatechag.com/did-you-know-acct-entry-on-pay-crew-option/) - One of the features of Datatech's Daily Payroll Entry is the Pay Crew option. This utility allows you to enter one line in the daily payroll entry and with two clicks of the mouse pay the rest of the crew the same pay (Right click in Daily Payroll, select Pay Crew). This shortcut can be - [Get Ready for End of Year Tasks](https://datatechag.com/get-ready-for-end-of-year-tasks/) - Here is a checklist of items you can do now to get a head start on payroll and accounting tasks for the new year: Review the payroll closing process Watch our training videos on the year end closing and year end reporting process at https://www.datatechag.com/video/. If you have any questions about the closing process or - [W2 Ordering & Printing Information](https://datatechag.com/w2-ordering-printing-information/) - Following are the guidelines and options for ordering and printing your W-2’s. Be aware that office supply stores carry multiple three and four per page formats. Compatible forms will have the form number from this article printed on the W-2. If you cannot determine whether a format is compatible, do not order it. We recommend - [User interface update](https://datatechag.com/user-interface-update/) - Starting this month, updates to Datatech Accounting Software will get a new look. These changes will be available via the Check for Updates option around October 13th. Customers that have updates downloaded by our Support Department will start getting these changes before that. Since the beginning of time, our programs have used MS Sans Serif, the - [Did You Know? - Entry options in the Program Setup](https://datatechag.com/did-you-know-entry-options-in-the-program-setup/) - The Program Setup (accessed from the Tools menu) contains a variety of entry settings that may speed up the data entry process, allow for more detailed records, or assist in eliminating data entry mistakes. Due to the large number of entry options, we won't cover every one is this posting, but following are a few of the most - [Did You Know? - How to Exort Employee Info to Excel](https://datatechag.com/did-you-know-how-to-exort-employee-info-to-excel/) - A new option has been added to the Employee Abbr./Detail list to export Employee Information to Excel. To enable the export option, select the Custom option under Report Type. Then Click the Customize button. Enter a Report Name. This will be saved for future use. You can create multiple reports/excel templates by clicking on the - [Piece-rate Lawsuits Begin](https://datatechag.com/piece-rate-lawsuits-begin/) - The Western Growers Association posted an article yesterday regarding class action lawsuits targeting large grower-shippers and farm labor contractors alleging failure to pay piece-rate employees for non-productive time and break periods. You can read the article here: https://www.wga.com/blog/2014/09/17/got-sued-piece-rate-compensation-lawsuit-update - [Insurance Hours Analysis](https://datatechag.com/insurance-hours-analysis/) - To help insurance companies analyze your payroll and provide quotes and options for ACA insurance compliance, the PPACA Hours Analysis Report can be saved to Excel and emailed to your insurance agent. The PPACA Hours Analysis Report is located on the Payroll > Reports menu. After selecting the Report Order and Starting and Ending Dates, - [Did You Know? - Filtering Entries in Daily Payroll](https://datatechag.com/did-you-know-filtering-entries-in-daily-payroll/) - Did you know you can filter the view in Daily Payroll Entry to view entries just for a particular Employee, Crop/Cost Center, Job, etc? In the Daily Payroll entry, click in the Field you want to view entries for. For example if you want to view entries for a particular employee, find one of those entries (Ctrl - [Did You Know? - How to Automatically Create Salary Payroll Checks](https://datatechag.com/did-you-know-how-to-automatically-create-salary-payroll-checks/) - Did you know you can create payroll checks for all or a group of salaried employees with just a few clicks of the mouse? Here's what you need to set up: At a minimum the Employee File must have their Pay Type set to Salary, the Salary Rate and a G/L If you require Cost - [Did You Know? - Payroll Search & Replace Utility](https://datatechag.com/did-you-know-payroll-search-replace-utility/) - Did you know there is a utility that will modify multiple entries in the Daily Payroll or Batch Check Entry file with one process without having to edit individual lines? The Search & Replace utility is available from the Payroll > Utilities menu. It may be used to correct the G/L #, Job ID, Cost Center, - [ACA Seminars Filling Up](https://datatechag.com/aca-seminars-filling-up/) - Datatech and Barkley Insurance will be presenting two seminars on The Affordable Car Act's Impact on Ag Employers & Datatech's New Human Resource Management Software. These seminars will be held in Bakersfield on Aug. 20th and Fresno on the 21st. Both seminars are booking up fast, but there are a limited number of seats available - [Determining eligibility for health insurance coverage under the ACA](https://datatechag.com/determining-eligibility-for-health-insurance-coverage-under-the-aca/) - In our ongoing series on the Affordable Care Act's impact on agricultural employers, we explain how you will determine which employees must be offered coverage. The regulations refer to "applicable large employers" (or ALE's, as we will abbreviate it here). These are employers that the penalties apply to if health insurance is not offered to their full time - [Draft 1095-C form released by IRS](https://datatechag.com/draft-1095-c-form-released-by-irs/) - In a previous post, we mentioned that starting in January 2016, all large employers will need to file a new form with the IRS, the 1095-C. A copy of the form will also need to be provided to each employee. Think of the 1095-C as the "W-2 for health insurance". The IRS has released a draft - [Datatech Welcomes New Employee](https://datatechag.com/datatech-welcomes-new-employee/) - Datatech would like to welcome Jason Titterington to the family. Jason will be working in the sales and support departments, specifically on the new Human Resources software. If Jason lasts name sounds familiar, it is because he is Beth Titterington's (Datatech's Controller/Office Manager) husband. Jason's first task will be contacting customers in the Bakersfield and - [Produce Traceability Initiative (PTI) Case Labels](https://datatechag.com/produce-traceability-initiative-pti-case-labels/) - Recently a customer inquired whether we had the ability to print GTIN codes on shipping documents. They were surprised to learn we have a full PTI Case Labeling program to handle all traceability requirements. We were surprised that that they didn't know we had a PTI application available! We began working on the PTI case - [Recommended update](https://datatechag.com/recommended-update/) - We are recommending that customers running the following versions of our software use the Check for Updates option on the Tools menu to get the latest available version installed on their systems: The Farmer's Office/The Labor Contractor's Office: Versions prior to 6.83.756 The Shipper's Office/The Broker's Office; Versions prior to 6.98.471 Both of these updates - [New feature makes fixing cash receipts mistakes easier](https://datatechag.com/new-feature-makes-fixing-cash-receipts-mistakes-easier/) - Once the Cash Receipts Journal has been updated, posting your deposit total to the Checkbook Register, the only way to correct a mistake has been to reverse out the original entries and re-post the payments correctly. A lot of times, this is easier said than done! And while this method of correcting mistakes does leave an - [Updating employee pay rates](https://datatechag.com/updating-employee-pay-rates/) - This article from AgAlert reminded me that when minimum wage changes, we often get questions from customers about changing pay rates for all of their employees. I recorded this short video (about 4 minutes) to show how you can quickly get an overview of all of the hourly pay rates that have been entered on - [Generating a calendar year Budget Profit or Loss for your bank](https://datatechag.com/generating-a-calendar-year-budget-profit-or-loss-for-your-bank/) - Recently we had a request from a customer to be able to generate a calendar year Budget Profit or Loss report for their bank. Since their fiscal year starts in March and ends in February, the General Ledger system can't produce this report for a calendar year. So we are wondering: How common is this requirement? - [New Payroll Pay Method: Base Hourly + Incentive Piecework + Guaranteed Wage](https://datatechag.com/new-payroll-pay-method-base-hourly-incentive-piecework-guaranteed-wage/) - Recently a customer wanted to pay employees a base hourly rate plus an incentive piecework rate, and at the same time guarantee a minimum hourly pay rate. The payroll system has always had the Base Hourly+Incentive Piecework (BH/IP) wage types, but up until now, the program has only been able to perform the minimum wage verification - [Farmworkers robbed at gunpoint](https://datatechag.com/farmworkers-robbed-at-gunpoint/) - KSEE 24 recently reported that several farmworkers were robbed at gunpoint while they were working in Sanger: Most farmworkers are "unbanked" and thus have to cash their paychecks. From time to time we've had customers inquire about payroll cards: Visa or MasterCard branded cards that are issued to employees by the employer, not a bank, - [Human Resources Software Progress](https://datatechag.com/human-resources-software-progress/) - Thank you to all customers who have shown interest in Datatech's upcoming Human Resources software. We have begun to contact a select number of customers to participate as Beta users. We will use the feedback from Beta users to continue enhancing and developing the HR software. At this time we are expected to make the - [New employer reporting requirements under the ACA](https://datatechag.com/new-employer-reporting-requirements-under-the-aca/) - The Affordable Care Act implements penalties on individuals for failing to obtain health insurance and on large employers for failing to offer affordable health insurance coverage to their employees. Because these penalties are implemented through the tax code, employers and health insurance providers are required to file new information returns with the IRS. This information - [Payroll Quarter Closing & Reports Videos](https://datatechag.com/payroll-quarter-closing-reports-videos/) - The end of another payroll quarter is almost here! Just a reminder, you can view videos that cover the payroll closing and reporting process at https://www.datatechag.com/video/ or click on the videos below. Quarterly Closing using the Payroll Tax Reports Control Center: Generate California Electronic Quarterly DE9/DE9C Files: Upload DE9/DE9C Files on California's EDD e-Services - [Drones in agriculture](https://datatechag.com/drones-in-agriculture/) - I thought these two recent articles about using drones in agriculture were interesting. Perhaps at the next World Ag Expo we will see some companies offering drone services... https://www.technologyreview.com/featuredstory/526491/agricultural-drones/ https://www.usatoday.com/story/money/business/2014/03/23/drones-agriculture-growth/6665561/ - [Minimum wage changes in California on 7/1](https://datatechag.com/minimum-wage-changes-in-california-on-71/) - California's minimum wage will change to $9.00 per hour on July 1, 2014. This change has already been pre-programmed into your software in the State Tax Rate file: The 2013 Year End Update included a change to how minimum wage adjustments are handled when the minimum wage changes in the middle of a pay period. Previously, - [ACA: Pay now or pay later?](https://datatechag.com/aca-pay-now-or-pay-later/) - So in the last post about the Affordable Care Act, we broke the bad news. If you have a farm labor contracting business (or for that matter, any ag business with enough employees), you likely will not qualify for the seasonal employer exemption. Your company will be subject to the law's requirement that you provide affordable - [So how does this blog thing work anyway?](https://datatechag.com/so-how-does-this-blog-thing-work-anyway/) - There's been a little confusion from some customers about the "Follow The Datatech Grapevine" button. Click on the button if you would like to get email updates when we post a new article. In order to do that though, WordPress (the blogging platform that we use) needs you to either enter your WordPress login information - [Do farm labor contractors qualify for the ACA's seasonal employer exemption?](https://datatechag.com/do-farm-labor-contractors-qualify-for-the-acas-seasonal-employer-exemption/) - The short answer is most likely no. The long answer is this: The Affordable Care Act (ACA) define a "large employer" as any employer that employs on average, 50 or more employees per month. Large employers fall under the requirement to provide affordable health insurance coverage to their employees. If they don't, then they are - [Welcome to Datatech's GrapeVine!](https://datatechag.com/welcome-to-datatechs-grapevine/) - As you may or may not have noticed, there was no Spring DataLine Newsletter. The DataLine newsletter is being retired; we will no longer be publishing a regular ongoing quarterly newsletter in print or electronically. Newsletters are so 20th century. Blogs are the future! (Or so we've read.) 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[Datatech About Page](https://datatechag.com/?elementor_library=datatech-about-page) - About Datatech Empowering Agricultural Success Since 1980 Your success is our mission. For over four decades, we’ve built technology that lets agricultural businesses focus on what matters most — growing. 1,000+ Clients Served 4,000 Active Users 40+ States Covered 1980 Where It Began A Single Bookkeeping System. A Vision to Transform Agriculture. Founded in 1980 by - [Archive](https://datatechag.com/?elementor_library=archive) - Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Get notified on program updates, quarterly/year end - [Default Kit](https://datatechag.com/?elementor_library=default-kit-2) - [6 Compliance Issues Facing FLC's](https://datatechag.com/?elementor_library=wae-2020) - Content area - [Elementor Loop Item #40947](https://datatechag.com/?elementor_library=elementor-loop-item-2) - [Elementor Loop Item #40929](https://datatechag.com/?elementor_library=elementor-loop-item) - [Support FAQ](https://datatechag.com/?elementor_library=elementor-single-post-31090) - Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Datatech Training: SUPPORT FAQ Support FAQ FAQ - [Lesson](https://datatechag.com/?elementor_library=lesson) - Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Basic Training for Datatech Software Lesson LESSON - [Specialized Payroll Training](https://datatechag.com/?elementor_library=additional-payroll-training-2) - Software Farmers Labor Contractors Shippers Brokers Ag Payroll Services Additional Programs Human Resource Management Document Management FarmFleet Support Online Help Training Videos Support Blog Helpful Links Remote Support Additional Resources Contact Us Software Farmers Labor Contractors Shippers Brokers Ag Payroll Services Additional Programs Human Resource Management Document Management FarmFleet Support Online Help Training Videos Support - [HR Training](https://datatechag.com/?elementor_library=hr-training) - Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Training for Datatech's HR Software HR Training - [Blog Single 1](https://datatechag.com/?elementor_library=blog-single-2) - Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Blog Single 1 An important software update - [Additional Payroll Training](https://datatechag.com/?elementor_library=additional-payroll-training) - Search Menu PR Webinar 2022: Q&A9:47 min. TEXT 00:25 | How can I add phone numbers to check stubs?00:57 | Are you required to show every day on the check stub?03:14 | How do you print overflow checks on blank paper?05:47 | How do I export employees? 07:49 | Questions about Covid hours. PrevPreviousSupport FAQ NextSpecialized Payroll - [HR Employee Entry Menu](https://datatechag.com/?elementor_library=hr-employee-entry-menu) - Entering Injuries Selection Table Entry Safety Meeting Records Entering Injuries Selection Table Entry Safety Meeting Records - [ACA Workflow Menu](https://datatechag.com/?elementor_library=aca-workflow-menu) - Entering Health Insurance Records Hour Eligibility Report Export Enrollment File Entering Health Insurance Records Hour Eligibility Report Export Enrollment File - [ACA & Medical Plan Setup Menu](https://datatechag.com/?elementor_library=aca-medical-plan-setup-menu) - Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical Plan: 834, Eligibility, Offered To Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical - [Lesson 6 Menu](https://datatechag.com/?elementor_library=lesson-6-menu) - Lesson 6.1 Payroll Journal, Certified Payroll Report, Payroll Report by Department Lesson 6.2 Worker’s Comp Table & Report Lesson 6.3 Garnishment & Deduction Reports Lesson 6.4 Earnings, Check Detail & Voided Checks Reports Lesson 6.5 Labor Analysis Report Lesson 6.6 Tax Reports Lesson 6.7 Sick Pay FAQ Exporting Reports to Excel Lesson 6.1 Payroll Journal, - [Workbook Lesson 6](https://datatechag.com/?elementor_library=workbook-lesson-6) - WORKBOOK: LESSON 6 - [Lesson 5 Menu](https://datatechag.com/?elementor_library=lesson-5-menu) - Lesson 5.1 Accounts Payable Setup Lesson 5.2 Vendor Setup Lesson 5.3 Accounts Payable Checkbook Entry Lesson 5.4 Accounts Payable Deposit, Transfer, Miscellaneous Lesson 5.5 Vendor Invoice Entry Lesson 5.6 Invoice Batch Review and Printing Lesson 5.7 Check and Invoice Inquiry Lesson 5.1 Accounts Payable Setup Lesson 5.2 Vendor Setup Lesson 5.3 Accounts Payable Checkbook Entry - [Workbook Lesson 5](https://datatechag.com/?elementor_library=workbook-lesson-5) - WORKBOOK: LESSON 5 - [Lesson 4 Menu](https://datatechag.com/?elementor_library=lesson-4-menu) - Lesson 4.1 Labor Reports Lesson 4.2 Creating Invoices Lesson 4.3 Receivables Setup Lesson 4.4 Enter, Edit & Print Invoices Lesson 4.5 Cash Receipts Lesson 4.6 Customer Account Inquiry, Statements & Reports Lesson 4.1 Labor Reports Lesson 4.2 Creating Invoices Lesson 4.3 Receivables Setup Lesson 4.4 Enter, Edit & Print Invoices Lesson 4.5 Cash Receipts Lesson - [Workbook Lesson 4](https://datatechag.com/?elementor_library=workbook-lesson-4) - WORKBOOK: LESSON 4 - [Workbook Lesson 3](https://datatechag.com/?elementor_library=workbook-lesson-3) - WORKBOOK: LESSON 3 - [Lesson 3 Menu](https://datatechag.com/?elementor_library=lesson-3-menu) - Lesson 3.1 Employee List Overview Lesson 3.2 Payroll Entry Overview Lesson 3.3 Payroll Entry: Overtime, Sick Pay, Bonuses, and Breaks Lesson 3.4 Import Payroll Data Lesson 3.5 Check Entry: Individual Time Card/Check Lesson 3.6 Print Payroll Checks Lesson 3.7 Reprint/Void & Reissue Checks Lesson 3.8 Payroll Voucher, Journal, Tax Deposits & Export Checks to QB - [Lesson 2 Menu](https://datatechag.com/?elementor_library=lesson-2-menu) - Lesson 2.1 Federal Tax Rate Table Setup Lesson 2.2 State Tax Rate Table Lesson 2.3 Wage Type Setup Lesson 2.4 Deductions Setup Lesson 2.5 Worker’s Comp. Table and L&I Insurance Rates Setup Lesson 2.6 Departments, Employee History Codes & Overtime Rules Lesson 2.7 Sick Pay Plan Setup Lesson 2.8a Employee Entry: Settings & Initial Employee - [Workbook Lesson 2](https://datatechag.com/?elementor_library=workbook-lesson-2) - WORKBOOK: LESSON 2 - [Workbook Lesson 1 (fixed)](https://datatechag.com/?elementor_library=workbook-lesson-1-fixed) - WORKBOOK: LESSON 1 - [Lesson Menu](https://datatechag.com/?elementor_library=lesson-menu) - Lesson 1.1 Startup Wizard Lesson 1.2 Set Up Operators Lesson 1.3 Checks, Backups, Updates Lesson 1.4 Chart of Accounts Lesson 1.5 Grower Entry Lesson 1.6 Job ID Setup Lesson 1.7 Crop, Field, Cost Center Lesson 1.8 Equipment Setup Lesson 1.1 Startup Wizard Lesson 1.2 Set Up Operators Lesson 1.3 Checks, Backups, Updates Lesson 1.4 Chart - [Video Lesson Layout 1.3](https://datatechag.com/?elementor_library=video-lesson-layout-1-3) - Search Menu Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Online Help Farm / Labor Contractor Shipper / Broker HR FarmFleet Year-End Software Support Training Videos Support Blog Helpful Links Additional Resources Contact Us Resources WORKBOOK: LESSON 2 1.1 - [404](https://datatechag.com/?elementor_library=404) - Software Farmers Labor Contractors Shippers Brokers Ag Payroll Services Additional Programs Human Resource Management Document Management FarmFleet Support Online Help Training Videos Support Blog Helpful Links Remote Support Additional Resources Contact Us Software Farmers Labor Contractors Shippers Brokers Ag Payroll Services Additional Programs Human Resource Management Document Management FarmFleet Support Online Help Training Videos Support - [Add-On Pages Navigation Box](https://datatechag.com/?elementor_library=add-on-pages-navigation-box-2) - Other Program Features The Farmer's Office Core ProgramAg PayrollCrop Cost AccountingAccounts PayableGeneral Ledger Add-On FeaturesAccounts ReceivableFarm Management BillingTime Collection InterfaceDepreciationPositive PayDirect DepositInter-Company BillingHarvest RecordsMulti-User CapabilityHuman Resource ManagementDocument ManagementMix & Match Features Between Programs The Labor Contractor's Office Core ProgramAg PayrollLabor ReportsElectronic Wage Reporting Add-On FeaturesAccounts ReceivableAccounts Payable & General LedgerH2A ModuleTime Collection InterfacePositive PayDirect DepositQuickBooks Journal Transaction - [Workbook Download Button](https://datatechag.com/?elementor_library=workbook-download-button) - WORKBOOK: LESSON 1 - [Supporting Retirement Plans](https://datatechag.com/?elementor_library=supporting-retirement-plans) - Content area - [Human Resources](https://datatechag.com/?elementor_library=human-resources) - Content area - [Shipper Payroll and HR](https://datatechag.com/?elementor_library=shipper-payroll-and-hr) - Content area - [Summer Sale 2020](https://datatechag.com/?elementor_library=april-may-2020) - Content area - [WAE2 2020](https://datatechag.com/?elementor_library=wae2-2020) - Content area - [Default Kit](https://datatechag.com/?elementor_library=default-kit) - [Shipper Desktop Program](https://datatechag.com/?elementor_library=shipper-warehouse-management-app) - Content area - [Shipper Ship Mobile](https://datatechag.com/?elementor_library=ship-mobile) - Content area - [Document Management](https://datatechag.com/?elementor_library=document-management) - Content area - [Payroll GL](https://datatechag.com/?elementor_library=payroll-gl) - Content area - [Payroll Service Grower Invoices](https://datatechag.com/?elementor_library=payroll-service-grower-invoices) - Content area - [Payroll Service Grower Reports](https://datatechag.com/?elementor_library=payroll-service-grower-reports) - Content area - [Labor Contractor H2A](https://datatechag.com/?elementor_library=labor-contractor-h2a) - Content area - [Labor Contractor A/P](https://datatechag.com/?elementor_library=labor-contractor-a-p) - Content area - [Labor Contractor Grower Invoices](https://datatechag.com/?elementor_library=labor-contractor-grower-invoices) - Content area - [Labor Contractor Grower Reporting](https://datatechag.com/?elementor_library=labor-contractor-grower-reporting) - Content area - [Farm/Labor GL](https://datatechag.com/?elementor_library=farm-labor-gl) - Content area - [Labor Contractor Ag Payroll](https://datatechag.com/?elementor_library=labor-contractor-ag-payroll) - Content area - 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Click edit button to change this text. Lorem ipsum dolor sit amet, elit. Ut elit tellus, luctus nec mattis, pulvinar dapibus leo. Nullam in lacus id lacus dictum accumsan nec id lectus. Nam eget condimm tortor. Cras eleifend viverra nibh, friilla mi port titorid. Watch Now - [Build Your Program Drop-Down](https://datatechag.com/?elementor_library=build-your-program-drop-down) - Core Program PayrollCost AccountingAccounts PayableGeneral Ledger Add-On Features Accounts ReceivableFarm Management BillingData Collection InterfaceDepreciationPositive PayDirect DepositInter-Company Billing Harvest RecordsMulti-User LicenseHuman Resource ManagementDocument Management - [Product Line Up](https://datatechag.com/?elementor_library=product-line-up) - The Farmer's Office Farmer’s have the ability to see crop profitability & loss. Stop losing money… Read More The Labor Contractor's Office Labor Contractors can pay their crews quickly and accurately… Read More The Shipper's Office Shippers and brokers are able to keep accurate inventory records… Read More Human Resource Management Human Resource Management is - [Product Page Bottom](https://datatechag.com/?elementor_library=product-page-bottom) - Farm Management Billing In order to bill expenses to each grower, farm management companies must accurately track all direct crop expenses. Expenses recorded in the Cost Accounting system are compiled, marked up for billing (if applicable), and billed to growers. The Farm Management Billing feature is the ‘glue’ that connects Cost Accounting to Accounts Receivable. - [Support Menu](https://datatechag.com/?elementor_library=support-menu) - Products Support Blog Training Videos Webinar Recordings - [Training Video Squares](https://datatechag.com/?elementor_library=training-video-squares) - Payroll General Setup, Quarterly, & Year End payroll processes. Read More Webinar Recordings Beyond your initial training. Read More Accounts Payable Training topics for Accounts Payable Read More - [Product Page 11](https://datatechag.com/?elementor_library=product-page-11) - Cost Accounting Run reports by field, commodity, job code, etc… Learn More - [Product Page 10](https://datatechag.com/?elementor_library=product-page-10) - Click to see more features... Easy to use windows based software designed for farm accounting and payrollFine-tuned packout & grower liquidation Save time by paying your crews with fast data entryKeep accurate records of profit or loss by commodity, field, ranch, and varietySetup farm budgets by crop/field and monitor actual expenses versus budgetGet accurate farm reports - [Product Page 9](https://datatechag.com/?elementor_library=product-page-9) - Cost Accounting Run reports by field, commodity, job code, etc… Learn More - [Product Page 8](https://datatechag.com/?elementor_library=product-page-8) - Ag Payroll Our software is designed for Ag Payroll. No workarounds needed to get your payroll done the way you want it. Capable of handling the demanding requirements of high volume agricultural payroll. Learn More - [Product Page 7](https://datatechag.com/?elementor_library=product-page-7) - Key Features... - [Product Page 4](https://datatechag.com/?elementor_library=product-page-4) - Get a quote - [Product Page 3](https://datatechag.com/?elementor_library=product-page-3) - Keep Accurate Records Keep accurate records of profitability, income, and expenses by crop, variety, and field Budget Your Way Budget by crop/field and monitor actual expenses vs. budget Stay up-to-date & compliant Payroll regulations are ever changing, we can help you stay up-to-date and compliant - [Product Page 2](https://datatechag.com/?elementor_library=product-page-2) - How Will The Farmer's Office Help You? We know what you deal with & we are here to help - [Home Header II](https://datatechag.com/?elementor_library=home-header-ii) - Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical Plan: 834, Eligibility, Offered To Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical - [Old product line up II](https://datatechag.com/?elementor_library=old-product-line-up-ii) - Find The Program That's Right For You The Farmer's Office Farmer’s have the ability to see crop profitability & loss. Stop losing money… Read More The Labor Contractor's Office Labor Contractors can pay their crews quickly and accurately… Read More The Shipper's Office Shippers and brokers are able to keep accurate inventory records… Read More - [Old Products Line Up](https://datatechag.com/?elementor_library=old-products-line-up) - The Farmer's Office Farmer’s have the ability to see crop profitability & loss. Stop losing money… Read More The Labor Contractor's Office Labor Contractors can pay their crews quickly and accurately… Read More The Shipper's Office Shippers and brokers are able to keep accurate inventory records… Read More Human Resource Management Human Resource Management is - [One Size Does Not Fit All](https://datatechag.com/?elementor_library=one-size-does-not-fit-all) - One Size Does Not 'Fit All' For Accounting Software In the Ag industry, we know that your business is unique. That is why Datatech allows you to build a package that is tailored to meet your needs and budget. As your business grows, your accounting software can grow right along with it. Pick the Add-On - [Product Key Features](https://datatechag.com/?elementor_library=product-key-features) - Worlds of innovation I am text block. Click edit button to change this text. Lorem ipsum dolor sit amet, elit. Ut elit tellus, luctus nec mattis, pulvinar dapibus leo. Nullam in lacus id lacus dictum accumsan nec id lectus. Nam eget condimm tortor. Cras eleifend viverra nibh, friilla mi port titorid. Watch Now - [elementor features section template 19](https://datatechag.com/?elementor_library=elementor-features-section-template-19) - Feature TwoLorem ipsum dolor sit amet, consectetur adipiscing elit. Sed tempor auctor faucibus. Sed finibus placerat neque. Nullam non semper enim, ut dignissim nunc. Quisque porta nunc a malesuada consectetur. 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Feature ThreeLorem ipsum dolor sit amet, consectetur adipiscing elit. - [elementor features section template 11](https://datatechag.com/?elementor_library=elementor-features-section-template-11) - Katka Elementor Template Pack Feature One Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo. Feature Two Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo. Feature Three Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut - [elementor features section template 10](https://datatechag.com/?elementor_library=elementor-features-section-template-10) - Katka Elementor Template Pack Feature One Feature Two Feature Three - [Square Products List](https://datatechag.com/?elementor_library=square-products-list) - The Farmer's Office General Setup, Quarterly, & Year End payroll processes. Read More The Shipper's Office Beyond your initial training. Read More The Labor Contractor's Office Beyond your initial training. Read More Human Resource Management Training topics for Accounts Payable Read More - [Side-Bar](https://datatechag.com/?elementor_library=side-bar) - [Who do we work with(new)](https://datatechag.com/?elementor_library=who-do-we-work-withnew) - Overview I am text block. Click edit button to change this text. Lorem ipsum dolor sit amet, elit. Ut elit tellus, luctus nec mattis, pulvinar dapibus leo. Nullam in lacus id lacus dictum accumsan nec id lectus. Nam eget condimm tortor. Cras eleifend viverra nibh, friilla mi porttitor id. Maecenas congue at velit eget mollis. - [Home Header](https://datatechag.com/?elementor_library=home-header) - Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical Plan: 834, Eligibility, Offered To Set Up Categories: Monthly Set Up Categories: Lookback Set Up Medical Plans Medical Plan: Costs & Prior Year Costs Medical Plan: Age Rated Costs Medical - [Squares for products](https://datatechag.com/?elementor_library=squares-for-products) - Payroll General Setup, Quarterly, & Year End payroll processes. Read More Webinar Recordings Beyond your initial training. Read More Accounts Payable Training topics for Accounts Payable Read More - [Old Fail List](https://datatechag.com/?elementor_library=old-fail-list) - Are manual spreadsheets & paper files bogging you down? Is your office workload overwhelming? Have inaccurate records been costing you money? - [Key Features II 2.0](https://datatechag.com/?elementor_library=key-features-ii-2-0) - ACA & Insurance Records Manage health insurance records, incl. automating employee eligibility, enrollment, and reporting. Injuries Manage health insurance records, incl. automating employee eligibility, enrollment, and reporting. Safety Meetings Keep accurate records of injuries, insurance forms, and OSHA logs. Track injuries by crew & location. Equipment Tracking Check out equipment to your employees. Reports are - [Build Your Program II New](https://datatechag.com/?elementor_library=build-your-program-ii-new) - Base Program PayrollCost AccountingAccounts PayableGeneral Ledger Add-On Features Accounts ReceivableFarm Management Billing Data Collection InterfaceDepreciation Module Accounts ReceivableFarm Management Billing Data Collection InterfaceDepreciation ModulePositive Pay Direct Deposit Inter-Company BillingHarvest RecordsMulti-User License Human Resource ManagementDocument Management - [How does it work? II](https://datatechag.com/?elementor_library=how-does-it-work-ii) - Whether you are just getting started in the fresh produce industry or you have already used several ERP systems, Datatech can get you where you want to go. - [Key Features III](https://datatechag.com/?elementor_library=key-features-iii) - Find out if we are right for you! Get A Quote - [Key Features](https://datatechag.com/?elementor_library=key-features) - Key Features... - [Key Features II](https://datatechag.com/?elementor_library=key-features-ii) - Fast order entry and tracking. Real-time inventory & warehouse management. Pallet tag & PTI traceability. Integrated trouble ticket system. Fine-tuned packout & grower liquidation reports. Wholesale vendor invoice creation. Ship Mobile warehouse application. - [Get A Quote Button](https://datatechag.com/?elementor_library=get-a-quote-button) - Get a quote - [Value Description 1.2.3. 2.0](https://datatechag.com/?elementor_library=value-description-1-2-3-2-0) - Accurate Inventory & Traceability Keeping accurate records is essential to having a successful business. Eliminate the stress, use software designed for you. Easy Grower Liquidations Specialized payroll software that integrates with grower reporting & billing. Fully Integrated Accounting & General Ledger System Stop wasting your valuable time and get back to the things you love - [Value Proposition 1. 2. 3. 2.0](https://datatechag.com/?elementor_library=value-proposition-1-2-3-2-0) - Accurate Inventory & Traceability Easy Grower Liquidations Fully Integrated Accounting System - [Program Features](https://datatechag.com/?elementor_library=program-features) - Build the perfect program for your business... - [Icon Fail Question](https://datatechag.com/?elementor_library=icon-fail-question) - Are manual spreadsheets & paper files bogging you down? - [Testimonials](https://datatechag.com/?elementor_library=testimonials) - “The grower reports are essential, my growers are happy and I am happy!” -Angie Avila, Durango Farm Management - [Fail Header](https://datatechag.com/?elementor_library=fail-header) - Struggling to Keep up with the Demands of the Ag Industry? Datatech can help! - [How does it work?](https://datatechag.com/?elementor_library=how-does-it-work) - How Does it Work? Whether you want to increase profitability, get organized, save time, or have help staying compliant with ever changing regulations, Datatech’s software can help! Click to continue reading... To build a stronger business with Datatech: 1. Consult with our team to build a package perfect for you. 2. Fill out our installation - [Value Proposition 1. 2. 3.](https://datatechag.com/?elementor_library=value-proposition-1-2-3) - Accurately Track Your Data Save Time Save Money - [Description](https://datatechag.com/?elementor_library=description) - Farmers Powerful features to help you improve your decisions to increase profit. Labor Contractors Specialized payroll software that integrates with grower reporting & billing. Get A Quote Shippers/Brokers Increase profits with the information you need for sales, traceability, & warehouses. ## Elementor Header & Footer Builder - [Footer](https://datatechag.com/elementor-hf/footer/) - With over 40 years of experience, we can help you overcome the challenges of the Ag industry. Privacy Policy Software Farmers Labor Contractors Shippers Brokers Ag Payroll Services Additional Programs Human Resource Management Document Management FarmFleet Support Online Help Training Videos Support Blog Helpful Links Remote Support Additional Resources Contact Us Software Farmers Labor Contractors - [Header](https://datatechag.com/elementor-hf/header/) ## Categories - [Uncategorized](https://datatechag.com/category/uncategorized/) - [ACA](https://datatechag.com/category/aca/) - ACA reporting has been a challenge for many. How much could non-compliance or inaccurate records be costing you? Keeping records updated throughout the year will help you stay on track and make reporting a whole lot simpler. Whether you need software for filing aca forms electronically or on paper, we’ve got you covered. Articles are posted to keep you informed of updates to ACA requirements and software is updated regularly to stay up-to-date with these changes. Do not wait until it is too late and you are hit with large penalty fees. 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