A new law in Florida is requiring all private employers with 25 or more employees to use E-Verify in their onboarding process starting July 1, 2023.
E-Verify is a digital immigration verification tool. All employers are required to complete the I-9 form within three days of a new hire’s start date to verify identity and ensure employment authorization in the United States. The E-Verify tool allows employers that have completed the Form I-9 to electronically verify employment eligibility for their new hires.
The new Florida law increases penalties against employers that knowingly hire undocumented workers. If employers use the E-Verify system, the government will assume employers haven’t knowingly employed undocumented workers.
Previously, the E-Verify system was only mandatory in Florida for public employers and private employers contracting with state and local governments or receiving state incentive dollars.
Other States that currently require E-Verify include: Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
How to Track E-Verify Status in Your Datatech Program
You can use your Datatech software to track employees that you process through E-Verify.
To enable the e-Verified checkbox in the Employee Entry window go to Tools > Program Setup > Payroll tab > Settings.
Select the option Enable E-Verify Checkbox and re-start the program.
![](https://i0.wp.com/datatechag.com/wp-content/uploads/2023/06/e-verify-1-2.jpg?fit=800%2C461&ssl=1)
As you verify employees through the e-verify.gov portal, select the e-Verified selection on the Employee file to indicate the process is complete.
![](https://i0.wp.com/datatechag.com/wp-content/uploads/2023/06/e-verify-2-1.jpg?fit=800%2C386&ssl=1)
To generate a list of employees that you have not recorded as e-Verified, run the Abbreviated/Detail Employee List from the Payroll > Employee Lists menu.
Select the option Unverified S.S.’s and select whatever additional criteria might apply, including running the list by hire date or last check date.
![](https://i0.wp.com/datatechag.com/wp-content/uploads/2023/06/e-verify-3.jpg?fit=746%2C530&ssl=1)
If you have any questions on using these functions, please reach out to Support@DatatechAg.com.