The Enter/Edit Form 1095-C window can be used to review the 1095-C information and make changes if necessary before printing the forms or electronically reporting the information to the IRS.
When you select the Edit 1095-C Information option on the ACA->Annual Reports menu, the following window will appear.
First, each 1095-C record is assigned a unique transaction #. A lookup button on the transaction # allows you to select a 1095-C record to edit. The transaction number also appears on the 1095-C reports, so if you are reviewing entries on those reports, all you need to do is enter the transaction # from the report to edit the record.
The first tab page consists of information that will appear on the form itself. The second tab page has the total hours worked for each month in the year, along with the full time status indicator for each month. The third tab page includes two grids showing the employment periods (based on checks issued; this information is more helpful for employer’s using the look-back measurement period method) and the employee’s coverage/decline records (the same records that appear on the Health Benefits tab page of the employee file).
If you are wondering how the line 16 codes were determine, you can place the mouse pointer over the drop down for each month and a tooltip will be displayed listing all of the codes that could apply for that month. The last code listed overrides the others, and that is the code that is displayed and will be reported on the form. Reviewing the information on the tooltips will be very helpful in understanding what codes are reported for each month. If no codes apply to a given month, the tooltip will display the employees hours of service total for that month.
Three buttons at the bottom of the window provide shortcuts to options that help you look further into any employee’s information. The Check Report… button will open the Custom Payroll Check Report, which you can use to review the hours of service for each check issued to the employee. The Employee… button will open the employee entry/edit window and load the employee account for the 1095-C that is currently displayed.
After making changes to the employee account, coverage records, or other information that will affect what is reported on the 1095-C, you can click on the Recompile… button to open the Compile 1095-C window and automatically load the employee account. Then just click on the Compile button to recompile the 1095-C and the Enter/Edit 1095-C window will automatically display the new 1095-C information for that employee.
The Reviewed button at the top right records your operator name and the date/time stamp for when the 1095-C information was reviewed.
An upcoming video will demonstrate these features in use in different scenarios when reviewing the 1095-C information. Stay tuned!