A last minute critical bug has been found and corrected today, and an update is now available through the Check for Updates option. All customers must update to version 7.57.322 to insure that 1095-C forms for all employees that should receive one are printed mailed by the due date of March 31.
Due to the penalty involved in not providing a 1095-C to an employee ($250 per employee) it is very important to install this update and make sure that all forms have been printed and mailed to employees.
The bug involves employees that have full time status only for the month of December. These employees may not be included when 1095-C forms are printed. The Full Time checkbox that is at the top of the Enter/Edit 1095-C Form should have been checked for these employees when the 1095-C record was created and it was not. Since it was not checked, by default a form was not printed.
After installing the update, you will need to take further action depending on where you are at in your workflow:
If you have not compiled your 1095-C forms yet, or you recompile your 1095-C forms after installing this update, there is nothing further you need to do. The bug has been corrected and newly generated 1095-C records will be correct.
If you have compiled but not printed your 1095-C forms yet, then there is nothing that you will need to do except install the latest version of the Human Resources program. As long as the new version is installed, the program will automatically correct the status of the Full Time checkbox for any employees that were full time only in December and a 1095-C form will be printed for these employees.
If you have printed your 1095-C Forms already, you need to check to see if you have any employees that were full time only for the month of December. We have added new options to the 1095-C Reports option and the 1095-C Printing option to print only these employees.
To see if you have any employees that are full time for December only, use the Print 1095-C Reports option, selecting Full Time Employees Only, and December Only for the Full Time In selection as shown below:
It is likely that the information on the 1095-C forms for these employees was not reviewed. You may want to review it before printing the forms for these employees.
To print 1095-C forms for only the employees that were full time only in December, select the Full Time December Only option for the Employees to Print on the Print 1095-C Forms window as shown below:
This will print the forms only for those employees that were full time only for the month of December.