Filing EEO-1 Reports in September?
Due to a court order in an ongoing case, “Component 2” reporting for the EEO-1 is due by September 30, 2019. This is a new requirement that involves reporting hour and wage information broken down by sex, ethnicity, and race across 12 pay bands. Reporting for “Component 2” is required for both 2017 and 2018 payroll data. However, each filing year must be reported separately.
(Click HERE to review information posted on the U.S.E.E.O.C. site, including links and instructions for the online reporting site.)
Update Your HRM Program
Specifications on the reporting requirements, data formats, etc… have been released. The EEO-1 report in the HRM Software is now ready for reporting. Please update your HRM software to version 188.8.131.520 or newer before generating and submitting your reports. This update version will be available via the Check for Updates feature on September 4, 2019.
Do You Have All The Info You Need?
This report relies on archived information to report wages from Box 1 of the W-2 forms. It also uses payroll check data from the entire calendar year to report hours.
If you do not have complete payroll records for the entire calendar year, then you may not have enough data to generate accurate hour totals.
Those who processed payroll using Datatech software for the entire calendar years of 2017 and 2018 are ready to generate “Component 2” of the EEO report. However, those who started processing payroll in our software during 2017 or 2018 may need to combine information from Datatech software and their prior system.
If check and hour data is imported into Datatech software, then the HRM program should be able to generate the required data. (This depends on how the data is formatted and imported into your software.) Verify the completeness and accuracy of the data before submitting your report.
Please Note: “Self-identification is the preferred method of identifying the race and ethnic information necessary for the EEO-1 report. Employers are required to attempt to allow employees to use self-identification to complete the EEO-1 report… If an employee declines to self-identify his or her race and/or ethnicity, employment records or observer identification may be used.”– Comp2 EEO1 Instruction Book – Page 10
Follow These Workflow Instructions
Datatech has prepared a set of Workflow Instructions for the HRM software which you can download HERE. You may also download the Instruction Booklet for Filers and/or the User’s Guide from the More Info page on the EEOC site.
Please Note: The HRM Software only supports Single Establishment reporting. It does not have a mechanism to assign employees to separate establishments for Multi-Establishment companies. Companies which share ownership with other companies in a “Control Group” are not considered Multi-Establishment. This is because each company has – and will report under – its own FEIN. If your company has more than one physical location under the same FEIN, and if you have employees that are assigned to specific locations, please contact Datatech for further assistance.– Datatech Support Phone: (800) 833-8824 Email: firstname.lastname@example.org
Logging In To The Component 2 EEO-1 Online Filing System
Employers who need to file should have received a letter and email notification which includes a User ID needed to log in. If you are ready to log in to the online file upload system, click HERE. If necessary, you may also Register from this login page to create your account and password and then validate your password via an email confirmation.
In addition to information available on this website, a National Opinion Research Center (NORC) HelpDesk is available to offer support. Contact them by
- Email: EEOCcompdata@norc.org
- Toll Free: 877-324-6214