As mentioned in our previous blog articles, California’s 2021 Covid-19 Supplemental Paid Sick Leave law applies retroactively to January 1, 2021.
Employees may request that any prior leave not paid, or paid out using their accrued paid sick leave, be paid under the Covid Supplemental Leave.
If an employee requests leave that had not previously been paid out, you should issue those wages with the payroll check issued for the next full pay period. If you issued leave using an employees accrued sick leave, the following section will cover how to credit those hours back to the employee.
Crediting Hours Back to an Employee
If an employee previously received wages using their accrued sick leave, you may enter an adjustment to credit those hours back to the employee and re-categorize it.
An employee missed a day of work due to being ill after a vaccine. The employee requested (and was paid) compensation for their sick leave balance of 6 hours. Because the leave is now available retroactively, the employee has requested their full 8 1/2 hour day be paid out under the California Supplemental leave law.
1. On a new check record, enter the previously paid sick leave as it was issued. However, you must enter the hours as a negative. Doing so will return the hours to the employee’s accrued sick leave balance.
2. Then, enter a line using the correct coding for this particular Covid-19 Supplemental Paid Sick Leave.
3. Remember to use the Ctrl + R tool to calculate the employee’s rate of pay due for the Covid leave. The following window will appear: