2018 ACA Information Returns Series 1 Volume 11
How-To Correct Information Returns (Part Two)
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Our last post in this series discussed the process involved in making a “good faith” effort to obtain corrected information from employees. Now we will consider how to make corrections to your files and reissue Corrected 1095-C’s to employees.
Please click HERE to view the attached instructions for this section of the process. You may also download the complete set of instructions HERE.
Correct and Reissue 1095-C’s
The process of correcting information is relatively simple. When an employee returns a Solicitation Notice, go to the Edit 1095-C information window in the HRM Software. Look up the 1095-C Transaction number for the employee for the appropriate Tax Year. Click the Employee button to enter/edit the existing file until it matches exactly the corrected information provided by the employee.
Now Save the new entry and return to the Edit 1095-C window. Select the Corrected (Employee) checkbox and then click Save. Continue to the next 1095-C Transaction, if applicable, until you have finished correcting all of the employee files.
Print Corrected 1095-C Forms
After you have corrected the information on the employee files, you then need to Print these Corrected 1095-C’s and mail them to the employees. In the Edit 1095-C Information window, click the Print 1095-C’s button. This will open the Print 1095-C Forms window. You may use the print options available to print single, multiple, or all of the Corrected 1095-C’s. Ensure that the word “CORRECTED” appears along the top of each corrected 1095-C.
Mail the Corrected 1095-C’s to your employees as soon as possible. If needed, mailing labels can be printed for the corrected forms using the Mailing Labels option under the Reports, Employee Lists menu.
The IRS will only accept one corrected form, per employee, for each Tax Year. However, additional electronic correction files can be sent for different employees and there is no deadline for submitting corrected information. These can be submitted at any time.
Our next post will discuss the process of generating and uploading electronic Correction files to the IRS. Datatech is here to help our HRM Software users make the best use of their investment. If you have questions regarding any posts in this series, please call or email Datatech Support.
Phone: (800)833-8824 Email: hrsupport@datatechag.com