Did you know there is a utility that will modify multiple entries in the Daily Payroll or Batch Check Entry file with one process without having to edit individual lines?
The Search & Replace utility is available from the Payroll > Utilities menu. It may be used to correct the G/L #, Job ID, Cost Center, Crop Year, Wage Type, Pay Rate, Crew ID and Time Sheet # on payroll entries.
To modify payroll line items, be as specific as possible on what entries need to be corrected. In the example below, I have selected transactions on 8/15, G/L # 601, Wage Type P/W, Job 02 and Cost Center BL 102 with a Pay Rate of 1.15. In the Replace section I have entered a Rate of 1.25. The program will find all of the Line Items matching the criteria in the Search column and change the Pay Rate on just those entries to 1.25
If the entries are still in the Daily Payroll File you would checkmark Replace in… Daily Payroll File. Or, you can select Payroll Check Line Items if the entries are in the Batch Payroll Check Entry.
There is no Undo with this Search & Replace utility, so if you make a mistake, just use the utility again to correct the entries modified.
Did You Know? will be a new series on Datatech’s blog. Each post will highlight hidden and lesser known program features that I’ve found many customers aren’t familiar with. If you have a favorite “hidden” program feature, email it to me at Hannah@DatatechAg.com.