Note: An update was published on 7/19/19 to correct the format of the Employee Name in the F&ML report file. Please download the latest verison of the software before generating & uploading the file. (Reminder: the deadline for reporting the first two quarters of 2019 is August 31st)
The Washington Family & Medical Leave reporting has been added to the Payroll > Quarterly Tax Reporting menu. This is a simple csv file that you will upload through the Secure Access Washington site https://secureaccess.wa.gov/myAccess/saw/select.do.
Before creating the file(s), make sure you have the latest version of the software by using the Check for Updates utility on the Tools menu.
Important Note for Users with SUI Exempt Employees: A change was made after the 1st of July to the way totals are created in the Archive file for F&ML wages. If you have employees with the Special Tax Status set to “SUI Exempt”, you will need to run a fix on the Archive totals or edit them to ensure your F&MLA reporting is accurate. Please call or email the support department for further instructions if this applies to your payroll reporting.
To Create the F&ML report file, select the Quarter & Year to print. Then, use the File Explorer to select the location for the file and name. Click Export to create the file. Create files for both the 1st and 2nd quarters.
Note From https://www.paidleave.wa.gov/reporting:
for 2019 only, reporting for quarters one and two will be due August 31.
Employers will create Paid Leave accounts in our new system. Like most Washington state agencies, we use SecureAccess Washington (SAW) to manage access to customer accounts. You will need an active SAW account to log-in to Paid Family and Medical Leave and establish your account. SecureAccess Washington is managed by WaTech. If you have questions about your SAW account, go to SecureAccess.wa.gov and click the “GET HELP” button in the menu bar.