There has been a new feature introduced to our Human Resources Management program. The Generate Electronic Files window now has a Validate File checkbox. This feature will assist in finding errors in the electronic 1095-C file before submitting the file to the IRS. When checked, the program automatically validates the electronic file that is generated against the IRS specifications for any errors in data formatting. This allows you to fix any errors before uploading these files to the IRS. See this checkbox in the screenshot below.
The program enables this option by default, however, it is only usable when filing for 2017 forward. When files are generated and this option is checked, the program automatically searches for any data formatting errors in the files. These are the types of errors that the IRS would normally result in a rejected submission.
If the program finds any errors, a warning appears, as seen in the following screenshot.
As mentioned in the error message, the program also generates an error report. This report gives you more information on the corrections that you need to make. However, this report will not usually help you correct errors on your own. Instead, forward this report to Datatech Technical Support and they can use this report to help correct the errors. This is due to the technical nature of the report. Therefore, we recommend saving a copy of this report if the program finds errors when you attempt to generate your 1095 electronic files and/or emailing the report directly from the preview window. See an example of this report below.
For More Information
Get this feature by downloading the latest version from the Check for Updates option on the Tools menu. For more information, contact Datatech Technical Support.