In order to bill expenses to each grower, you must accurately track all direct crop expenses.
The Farm Management Billing feature is the ‘glue’ that connects Cost Accounting to Accounts Receivable.
Expenses recorded in the Cost Accounting system are compiled, marked up (if applicable), and billed to growers.
Each cost center may be assigned to a customer account.
Billing amounts are automatically calculated from the totals in the cost accounting system.
Labor expenses may be billed at a higher rate than paid to employee by using the Pay Rate file to specify a billing rate for each job.
Invoices may be printed in one of three formats:
1. Detail format lists all line items billed to the customer.
2. MTD/YTD format with per acre costs.
3. MTD/YTD/Budget format with per acre costs.
A separate page is printed for each cost center.
Automatic Markup For Chemicals
Four automatic markup methods are available for charging chemicals to customers
1. Charge a percentage markup based on this average cost
2. Adds a flat amount to the chemical’s average cost
3. Charges a flat rate per unit used regardless of the cost.
4. Charges a specific rate per acre treated
- The cost accounting system can track equipment usage and automatically create expenses for each cost center. This is based on use of equipment per hour charge-out rate. This expense can be passed on to the customer as is or a separate billing rate can be set for each piece of equipment for billing to the customer. Different billing rates for different jobs can be entered.
- All other expenses from cost accounting are passed through to the customer. The expense amounts may be adjusted before printing a final invoice.
- Labor expenses may be billed at a higher rate than paid to employee by using the Pay Rate file to specify a billing rate for each job.
- Once a crop management invoice is finalized, it enters the accounts receivable system where it will appear on aging reports, customer statements and inquiries and cash receipts may be posted to it.
- Separate income categories may be set up for different phases.
- Using overhead cost centers, the system can automatically split a bill between two different customer accounts (for instance, billing two partners separately) according to a predefined percentage.
- Overhead cost centers can also be used to automatically produce a summary page grouping several cost centers together. For instance, if you manage several ranches for a grower and there are different varieties on each ranch, you can produce a billing statement itemizing each variety on each ranch as well as summaries for ranch.